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03-01-1988 Regular MeetingMIAMI SHORES VILLAGE REGULAR COUNCIL MEETING MARCH 1, 1988 The regular meeting of the Miami Shores Village Council was held on Tuesday, March 1, 1988, at Village Hall commencing at 7:30 p.m. with the following members present: Also present Mayor Spero Canton Stephen Loffredo Robert S. Butler, Jr. Karen Kirby Marty Stofik Elly F. Johnson, Village Manager William F. Fann, Jr., Village Attorney The meeting began with Rev. Michael Hoyer, St. Rose of Lima Catholic Church, giving the invocation followed by the Pledge of Allegiance. MINUTES a. Regular Council Meeting 2/16/88. Mrs. Stofik made a motion to approve the minutes as written. Dr. Butler second the motion and it passed unanimously. Receipt Acknowledged: a. Planning and Zoning Board Workshop 2/11/88 b. Historic Preservation Board 2/22/88 c. Code Enforcement Board 1/7/88 d. Fine Arts Commission 2/1/88 e. Planning and Zoning Board (Incomplete Minutes) 2/25/88 Robert Rossl, Chairman of this Board, stated using Section 1000, Item B, of the Zoning amendments, the Board made a motion by resolution to have a Public Hearing. Mr. Fann stated a resolution was not necessary however there must be advertisement of the Hearing and written notice given to owners of the property to be rezoned. PLANNING AND ZONING BOARD ITEM a. Approval of reroof with wood shingles, Item *2, Minutes of 2/25/88. Frank LuBien, Building and Zoning Director, advised the Council that the original application was for a fiberglass shingles roof however during the meeting the owner agreed to Install wood shingles. As the roof Is a nonconforming structure, a variance Is required. Dr. Butler made a motion to uphold the decision of the Planning and Zoning Board which was to approve a variance to place wood shingles on the building. Mrs. Stofik second the motion and it passed unanimously. Mr. Loffredo made a motion to place an emergency Item on the agenda. That Item being the status of the golf course. Mrs. Stofik second the motion and It passed unanimously. Mr. Johnson stated at the present time two pumps are not working. An emergency purchase order for a third pump is planned. Robert Toski, Golf Course Superintendent, stated plans for the tees in the next few months include fertili- zation and watering. Plugs from the edges of greens will be used to fill in spots. He expected It would take another month for the irrigation system to be 90% functional. In order to encourage growth, mowing Is scheduled once a week. He reported 21 satellites have been Installed however pumps have broken. A water wagon has been supplying water to the greens. He estimated the course will be In good shape this summer if total renovation as planned Is accomplished. Mr. Johnson reported the final cart path drawings will be advertised In the next 10 days and bids will be received March 23. The Advisory Board has requested a review of the bids before presentation to the Council. Mrs. Kirby recommended an outside expert be consulted to verify the recommendations of the Superintendent. The general census of the Council was in support of the recommendation. Mrs. Stofik requested the Independent party evaluation Include a grading system of objective standards and Mr. Loffredo requested cost estimates before pursuing. Mr. Johnson advised expenses would be presented at the next meeting. Mr. Dale Peck, Country Club member, commented on the poor condition of grass, expressed concern about loss of members, and questioned the supervision of course by Village Manager rather than Club management. DISCUSSION OF SCHOOL BOND ISSUE Mr. Loffredo stated he has spoken with School Board members. The issue Is promoted as a capital Improvement protect. He prefers the funds be spent to build on current growth rather than future growth, however, he requests the Council be neutral on this Issue. Mayor Canton reported the bond would not benefit the high school system for the Village, however encouraging comments from Della Zaher, Principal of Miami Shores Elemen- tary School, indicate benefits to this school. Lillian Meyer, resident and teacher, stated Miami Shores Elementary would receive support from the bond Issue. Ken Cutchens, 1235 N.E. 100th Street, requested the Council study the Issue as more money Is spent on adminis- tration than In the schools. DISCUSSION OF UTILITY SERVICE LOCATION Mr. Cutchins requested the item be removed from the agenda. He will discuss the utility easement rights at his residence with Mr. LuBien and Florida Power & Light representatives. Dr. Butler made a motion to take no action on this Item. Mr. Loffredo second the motion and it passed unanimously. DISCUSSION OF WASTE DEPARTMENT ENTERPRISE FUND Mr. Johnson stated establishment of the Fund would result in an anticipated rate Increase for FY '89 of $54 as opposed to the current anticipated Increase of $26. A survey of other Dade cities indicates only the large cities of Miami and Miami Beach have established Waste Enterprise Funds. He recommended accounting for the Waste Division remain as it is. Dr. Butler made a motion to take no action on the recommendation of Touche Ross & Company, the city's auditors. Mr. Loffredo second the motion and it passed unanimously. APPROVAL OF CONTRACT WITH DADE COUNTY WORKER'S COMPENSATION SELF INSURANCE Gall Macdonald, Finance Director, reported the city has 3 outstanding life time disability claims with Dade County under an old worker's compensation self insurance program. The fee has been 5% of the total direct costs to administer the claims. Dade County has been handling these claims since October '85 and now upon the advisement of their attorneys has requested a servicing agreement. Dr. Butler made a motion to approve the contract with the Dade County Worker's Compensation Self Insurance Program. Mr. Loffredo second the motion and it passed unanimously. VILLAGE MANAGER'S REPORT Report on Location and Design Plan for Cart Barn Mr. Johnson presented a drawing of the proposed cart barn. Estimates for replacement of the building from Ludovici & Orange Engineers range from $110,000 to $130,000. With only $60,000 budgeted, a local architect prepared the proposed design at the present site. The building Is 100 ft. long with same design as the Pro Shop with gravel roof. Trees will not be removed. He recommended posting the drawing at the Pro Shop for 2 weeks and then at the Club for 2 weeks before final presentation and approval by the Council. Landscaping will continue the length of the building. Although this Is not shown in the drawing, it will be either posted as an additional change or will be added to the drawing. Dr. Butler made a motion to put an emergency Item on the agenda. That item being the contract for sale and purchase of the Shores Theater as the contract was not received until shortly before the meeting and needed to be signed by March 3. Mrs. Stofik second the motion. After much discussion on establishing the emergency nature of this Item and possibly violating the Sunshine Law, Mrs. Stofik made a motion to put an emergency Item on the agenda. That Item being the scheduling of an emergency meeting. Dr. Butler second the motion and It passed by a 4/1 vote with Mrs. Kirby dissenting. Dr. Butler subsequently made a motion to schedule an emergency session for Thursday, March 3, at 5:30 p.m. In the Council Chamber to discuss the theater contract. Mrs. Stofik second the motion and it passed by a 4/1 vote with Mrs. Kirby dissenting. ANNOUNCEMENTS As noted on the agenda. COUNCIL COMMENTS Mrs. Stofik encouraged residents to attend the Town Meeting scheduled for March 2. Dr. Butler encouraged residents to attend "The Taste of the Shores". Businesses and individuals are needed to help underwrite expenses of the street festival. Artists and volunteers are also needed. Interested individuals are requested to contact him. Mr. Loffredo expressed concern about the School Board's building priorities and recommended the Board publish a priority list. Mrs. Kirby requested an item be placed on the agenda of the emergency Council meeting. That item being a discussion of exercising the theater lease option. Mr. Loffredo second the motion. The motion did not pass on a 2/3 vote with Mrs. Stofik, Dr. Butler, and Mayor Canton dissenting. Mrs. Kirby commented that at a recent Theater Group meeting, it was discussed that after one year of not being operated as a theater it could be grandfather out of current zoning. Mayor Canton complimented the County Club staff for the Mayor's Task Force Ball and thanked those who participated. He stated Ruth Forman has not signed a new contract with Florida International University as her current contract has a 2 year extension with a 90 day kick out clause. PUBLIC COMMENTS Ed Abdella, 9304 N.E. 9th Place, requested information on placing a banner across N.E. 2nd Avenue to advertise Village activities. Barbara North Burton stated past experience was that current codes would not permit installation of poles to hang banners. Mr. Johnson advised he would investigate. Don McIntosh expressed concern that corporations are handling theater arrangements and not the Village. The meeting adjourned at 9:50 p.m. Mayor ATTEST: Elly F. Johnson VIllage Manager BY: itrIACefitLf- Aria Clayton Deputy Village Clerk