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01-05-1988 Regular MeetingMIAMI SHORES VILLAGE REGULAR COUNCIL MEETING JANUARY 5, 1988 The regular meeting of the Miami Shores Village Council was held on Tuesday, January 5, 1988, at Village Hall commencing at 8:00 p.m. with the following members present: Mayor Spero Canton Stephen Loffredo Robert S. Butler, Jr. Karen Kirby Marty Stofik Also present Elly F. Johnson, Village Manager William F. Fann, Jr., Village Attorney The meeting began with Rev. John Hirst, Redeemer Lutheran Church, giving the invocation followed by the Pledge of Allegiance. Mayor Canton announced the winners of the Annual Outdoor Christmas Lighting Contest sponsored by the Beautification Advisory Committee: George Gomez, Joe & Margaret Birch, Helen Aguirre, Ken Lacey, and John Buck!. Mr. Gomez and Mr. Bucks were present to receive Certificates of Appreciation. MINUTES a. Regular Council Meeting 12/15/87. Mrs. Stofik made a motion to approve the minutes as written. Mr. Loffredo second the motion and It passed unanimously. Receipt Acknowledged: b. Downtown Revitalization Board 12/16/87. c. Fine Arts Commission 12/7/87. d. Beautification Advisory Committee 12/15/87. NEGOTIATIONS WITH BOND COUNSEL Mr. Jerry Heffernan of Fine, Jacobson, Schwartz, Nash, Black and England was available for negotiations. His firm presented an initial bid of $9,000 with $1,000 for out of pocket expenses with an alternate offer of an hourly rate not to exceed the Initial bid. He stated a Resolution needed to be adopted by the Council at Its next meeting in order to meet the deadlines of the Elections Department for placement on the ballot. Mayor Canton recommended the firm match the lowest bid of $8,000 from Freeman, Richardson, Watson and Kelly, P.A. Mr. Heffernan would respond after conferring with his firm. After discussion that more Information was needed, Mrs. Stofik made a motion to schedule a Workshop Meeting on Tuesday, January 12, at 7:30 p.m. at Village Hall. Dr. Butler second the motion and it passed unanimously. RESOLUTION ON SPECIAL ELECTION REFERENCE PENSION FUND After reading by title, Dr. Butler made a motion to adopt the Resolution. Mr. Johnson stated the Resolution was a means of presenting a change In the Charter to the electorate as a result of negotiations with the Police Benevolent Association. Mrs. Kirby second the motion and it passed unanimously. The Resolution being entitled: RESOLUTION NO. 826-88 RESOLUTION CALLING FOR SPECIAL ELECTION ON MARCH 8, 1988, TO DETERMINE IF MIAMI SHORES VILLAGE SHALL BE AUTHORIZED TO MAKE CONTRIBUTION TO THE VILLAGE PENSION FUND IN EXCESS OF ONE (1) MILL ON ALL TAXABLE PROPERTY IN THE VILLAGE. COUNTRY CLUB CAPITAL PROJECTS Mr. Johnson presented the Country Club Manager and Finance Director's request to amend the capital protects schedule for the quarter ending December 31 and to allocate surplus funds in the amount of $19,486. Amendments to the next quarter schedule include $4,000 for pressure cleaning and painting of Club House roof and an additional $4,000 for stacked banquet chairs and the elimination of the purchase of a food chopper. With the surplus funds from the first quarter, a recommendation was made to allocate $2,000 for the purchase of a copier for the administrative offices and $1,000 for the purchase of a cash register for the Golf Pro Shop. A recommendation was made to allocate the remaining $16,486 surplus funds to the cart paths protect. These scheduled changes result in a surplus of $9,486 which was recommended for allocation to the cart path protect. Mr. Loffredo made a motion to approve the recommenda- tions In the capital protect schedule. Dr. Butler second the motion. Mrs. Kirby expressed concern that money was being shifted to protects outside the Club House at a time when Inside Improvements needed to be made and which were never considered In a capital protect schedule. The motion passed by a 4/1 vote with Mrs. Kirby dissenting. AWARD OF BID FOR REPAIR OF COUNTRY CLUB ROOF Mr. Loffredo made a motion to award the bid to Tomco- roofing In the amount of $4,000. Dr. Butter second the motion and It passed unanimously. AWARD OF BID FOR COUNTRY CLUB SOUND SYSTEM Dr. Butler made a motion to award the bid to Sound Per- formance In the amount of $3,059. Mr. Loffredo second the motion and it passed unanimously. AWARD OF BID FOR TWO TRASH TRUCKS Dr. Butler made a motion to award the bid to the single bidder, Palmetto Ford, in the amount of $80,962. Mrs. Stoflk second the motion and it passed unanimously. AWARD OF BID FOR JANITORIAL SERVICE Dr. Butler made a motion to award the bid to the lowest bidder, Ball Maintenance and Supplies, Inc., In the amount of $1,650 per month. Service to be provided to Village Hall. Mr. Loffredo second the motion and it passed unanimously. AWARD OF BID FOR REPAIR OF IRRIGATION SYSTEM AT THE GOLF COURSE Dr. Butler made a motion to put an emergency Item on the agenda. Mrs. Stofik second the motion and it passed unani- mously. Mr. Johnson requested that the normal bid procedures be waived for Irrigation system repair work as the current system is primarily Rain Bird and there Is only one supplier In the area, Boynton Pump. . Mrs. Stofik made a motion to waive normal bid procedures and purchase through the sole source. Dr. Butler second the motion and it passed unanimously. ANNOUNCEMENTS As noted on the agenda. COUNCIL COMMENTS Mrs. Stofik thanked residents who displayed outdoor Christmas lighting. Dr. Butler commended the winners of the Annual Outdoor Christmas Lighting Contest and all who contributed to making Miami Shores attractive during the holidays. Mr. Loffredo encouraged residents to attend the Workshop on the theater in order to make an Informed decision. Mrs. Kirby wished her husband a happy wedding anni- versary. Mayor Canton expressed concern over the dilemma of prioritizing time between the Country Club and, the rest of the Village. PUBLIC COMMENTS Betty Phoenix, 790 N.E. 91st Street, discussed the positive impact of the Country Club In selling property In Miami Shores. Edgar Bundy, 269 N.E. 100th Street, announced a January 25th slide presentation on Turkey sponsored by the Fine Arts Commission. He encouraged Council members to attend the Fine Arts Commission meetings and read the Miami Shores Main - street, Inc. application for grant funds. Edward Harrigan, 260 N.E. 99th Street, expressed concern about negotiations on the Miami Shores Theater and the sun- shine law and the Miami Shores Mainstreet, Inc. application for grant funds. John Patnik, 190 N.W. 99th Street, expressed concern about code enforcement on 99th Street and property In northwest Miami Shores. The meeting adjourned at 9:15 p.m. ATTEST: Elly F. Johnson Village Manager BY: Arla Clayton (� Deputy Village Clerk