12-15-1987 Regular MeetingREGULAR MEETING
MIAMI SHORES VILLAGE COUNCIL
DECEMBER 15, 1987
The regular meeting of the Miami Shores Village Council
was held on Tuesday, December 15, 1987, at Village Hall
commencing at 7:30 p.m. with the following members present:
Mayor Spero Canton
Stephen Loffredo
Robert S. Butler, Jr.
Karen Kirby
Marty Stoflk
Also Present Elly F. Johnson, Village Manager
William F. Fann, Jr., Village Attorney
The meeting began with Father Michael Hoyer, St Rose of
Lima Catholic Church, giving the invocation followed by the
Pledge of Allegiance.
Mayor Canton presented a plaque to J. Robert Stobs, II
in appreciation for his 12 years of service and leadership on
the Planning and Zoning Board; 8 of these years were as
Chairman.
Mayor Canton announced the resignation of the
Country Club General Manager had been rescinded by the
Village Manager.
MINUTES
a. Regular Council Meeting 12/1/87. Mrs. Stoflk made a
motion to approve the minutes as written. Dr. Butler
second the motion and it passed unanimously.
b. Special Council Meeting 11/25/87. Mr. Loffredo made
a motion to approve the minutes as written. Dr. Butler
second the motion and it passed unanimously.
Receipt Acknowledged:
c. Code Enforcement Board 12/3/87.
d. Country Club Advisory Board 11/18/87.
e. Downtown Revitalization Board 12/2/87.
RECOMMENDATIONS OF THE BOND SELECTION COMMITTEE
Mr. Johnson stated 5 bids for bond counsel and 3 bids
for bond underwriter had been received. For bond counsel on
the basis of total cost, the Committee recommended the
contract be awarded to the number one ranked firm of the
following top 3 ranked firms:
1. Freeman, Richardson, Watson and Kelly, P.A. Bid of
$5,000 plus estimated $3,000 for out of pocket expenses.
Total $8,000.
2. Fine, Jacobson, Schwartz, Nash, Black and England.
Bid of $9,000 plus estimated $1,000 for out of pocket
expenses. Total $10,000.
3. Holland and Knight. Bid of $9,500 total cost.
(Original bid at time of ranking was $9,500 plus out of
pocket expenses).
For bond underwriter, the bids were ranked as follows:
1. William R. Hough and Company. Total bid price per
bond (par value $1,000) $8 25. If $1,800,000 Is issued, cost
would be $14,850.
2. Prudential-Bache Capltai"Funding. Total bid price
per bond (par value $1,000) $9.25. If $1,800,000 Is issued,
cost would be $16,650.
Mr. Johnson advised if no bond is issued no fees would
be paid. Items not covered by fees include city
attorney fee, auditor fees, insurance, engineer fee, printing
and mailing of the official statement, printing of the bonds,
and trustee and paying agent fees. He stated the Council had
the ability to negotiate with the firms in the order of their
ranking.
Richard Wise and Julie Williamson of Fine, Jacobson,
Nash, Black and England, addressed the Council regarding the
advantage of working with a local firm. Mr. Wise stated the
bid cap would be $9,000 and offered another proposal to bill
hourly for actual time spent. The fee would be the lesser of
the two.
For the record, Mrs. Stofik stated Holland and Knight
was one of her clients. In keeping with the history of work-
ing with firms In the city and county, Mrs. Stofik made a
motion to proceed with negotiations with Fine, Jacobson as
bond counsel. Dr. Butler second the motion.
Mr. Loffredo recommended a cap or some provision on the
actual fee. Dr. Butler stated the motion approved further
negotiation with the Fine, Jacobson firm and did not present
a binding obligation to the proposed fee. Mr. Johnson
clarified the approval of the motion as a reranking of the
firm from 2 to 1 for purposes of negotiation. Mrs. Kirby
questioned the ranking/negotiation process as opposed to the
usual sealed bid process.
The motion passed unanimously with negotiations at a
future time.
At this time, Mr. Wise stated the fee would be the
:lesser of the hourly basis or the bid cap of $9,000 plus a
maximum of $1,000 in costs. Mrs. Williamson's time would be
gratis.
For bond underwriter, Mrs. Kirby made a motion to accept
the contract with William R. Hough for the total bid price of
$8.25 per $1000. Mr. Loffredo second the motion and asked
Clark Bennett of William R. Hough for a cost estimate on the
items not covered by the fee. Mr. Bennett stated Insurance
would be the most expensive Item and other fees would be
competitive. His estimate would be about the same as the
total price the Council is committing to.
The motion passed unanimously.
VILLAGE MANAGER'S REPORT
Country Club Financial Report.
Mr. Johnson noted the revenue for the month of
November was $142,693 compared to $131,591 for last November.
The net profit Is $20,305 in the red compared to $45,485 last
year.
Country Club Membership Report.
Membership is 1317, an Increase from last year's 1188.
Investment Report.
The average return for the month of October was 7.08%
and for November 7.12% as compared to 8.06% last year at this
time.
Mr. Johnson announced the purchase of a Cushman Truck-
ster for $6,589 under State bid and a waiver for still
picture photography filming at 9325 N. Bayshore Drive.
ANNOUNCEMENTS
As noted on the Agenda.
COUNCIL COMMENTS
Mrs. Stofik clarified a misunderstanding about the
naming of the C. Lawton McCall Community Center and wished
everyone a happy holiday.
Dr. Butler commended the Recreation Department and the
Mayor's Community Task Force for the Tree Lighting Ceremony
and wished everyone a happy holiday.
Mr. Loffredo wished everyone a happy holiday.
Mrs. Kirby wished everyone a happy holiday and
encouraged everyone to see the Living Nativity at Miami
Shores Presbyterian Church on December 17.
Mayor Canton commented on the successful turn out for
the Tree Lighting Ceremony. He announced the need for a bone
marrow donor for Ann Koch, a resident. Blood tests will take
place at Miami Country Day School on December 16.
PUBLIC COMMENTS
Dick Bezdek encouraged residents to attend the Living
Nativity.
Edith Donaldson, 1569 N.E. 104th Street, expressed
appreciation for the rescinding of the Country Club Manager's
resignation.
Carol Griffin, 1576 N.E. 104th Street, thanked the
Manager and Council for resolution of the Country Club
matter.
The meeting adjourned at 8:55 p.
Spero Can
Mayor
ATTEST: Elly F. Johnson
Village Manger
BY:
Arla Clayton
Deputy Village Clerk