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08-18-1987 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL TUESDAY, AUGUST 18, 1987 The regular meeting of the Miami Shores Village Council was held on Tuesday, August 18, 1987, at Village Hall commen- cing at 7:30 p.m. with the following members present: Mayor Spero Canton Stephen Loffredo Robert S. Butler, Jr. Karen Kirby Marty Stofik Also present Elly F. Johnson, Village Manager William F. Fann, Jr., Village Attorney The meeting began with Rev. John Stroman, Rader Memorial Methodist Church, giving the Invocation followed by the Pledge of Allegiance. Mr. Loffredo presented Mayor Canton with the 1986 Pedis- trian Safety Citation In recognition of the Village's record of no pedistrian fatalities in two years. Miami Shores was the only city In Dade County to receive such an award. MINUTES a. Regular Council Meeting 8/4/87. Mrs. Stofik moved to approve the minutes as written. Mr. Loffredo seconded and the motion passed unanimously. b. Village Budget Workshop 7/20/87. Mr. Loffredo cor- rected the minutes to read that his amendment to extend the limit of sworn police officers to five died for lack of a second. Mrs. Stofik moved to approve the minutes as cor- rected. Dr. Butler seconded and the motion passed unani- mously. Village Budget Workshop 7/22/87. Mrs. Stofik moved to approve the minutes as written. Dr. Butler seconded and the motion passed unanimously. Village Budget Workshop 7/23/87. Mr. Loffredo requested a point of clarification on the amount of funds to be raised by the Downtown Revitalization Board. (This amount, $13,520, Included the $8,000 for holiday decorations. Mayor Canton corrected the minutes to read that he did not support the motion to reinstate the allocation of $1,000 to the Dade Partners Program schools. Mrs. Stofik moved to approve the minutes as corrected. Mr. Loffredo seconded and the motion to approve passed unanimously. c. Country Club Budget Workshop 1/29/87. Mrs. Stofik moved to approve as written. Mr. Loffredo seconded and the motion to approve passed unanimously. Country Club Budget Workshop 7/30/87. Mrs. Stofik moved to approve as written. Mr. Loffredo seconded and the motion to approve passed unanimously. Receipt Acknowledged: d. Code Enforcement Board 8/6/87. Mr. Loffredo com- mended the Board on Its action on the violation cited at 109 N.W. 95th Street. e. Pension Board 7/31/87 and 8/7/87 f. Constitution Bicentennial Commission 7/13/87 g. Downtown Revitalization Board 8/5/87 h. Planning and Zoning Board 8/13/87 PLANNING AND ZONING BOARD ITEMS a Mr. W.R. Moore request for approval of reroof with fiberglass shingles, Item 3, 8/13/87 Mrs. Kirby made a motion to uphold the decision of the Planning and Zoning Board which was to approve the request. Dr. Butler seconded and the motion passed unanimously. b. Dr. James Edmiston request for approval of plan for addition and alteration, Item 4, 8/13/87 Mr. Loffredo made a motion to uphold the decision of the Planning and Zoning Board which was to approve the request. Dr. Butler seconded. The motion to approve passed unani- mously. APPOINTMENT TO THE FINE ARTS COMMISSION Mr. Johnson stated two applications had been received. Mrs. Margaret Rente requested reappointment. Mr. Thomas Beck spoke before the Council. Mrs. Rente was reappointed by a 3/2 vote as follows: Mr. Loffredo - Mrs. Rente Mrs. Stofik - Mrs. Rente Dr. Butler - Mrs. Rente Mrs. Kirby - Mr. Beck Mayor Canton - Mr. Beck Council members requested Mr. Beck reapply for a vacancy on the Commission In September. TRAVEL ORDINANCE. Second and Final Reading After reading by title, Mrs. Stofik moved to adopt on final reading. Dr. Butler seconded and the motion passed unanimously. The Ordinance being entitled: ORDINANCE NO. 508-87 AN ORDINANCE OF MIAMI SHORES VILLAGE, FLORIDA PROVIDING FOR AN EQUITABLE TRAVEL POLICY FOR VILLAGE EMPLOYEES; DEFINING THE PHRASE TRAVELER; VESTING AUTHORIZATION FOR TRAVEL WITH THE VILLAGE MANAGER; PROVIDING EQUITABLE PER DIEM AND SUB- SISTENCE ALLOWANCES; PROVIDING RULES FOR TRANS- PORTATION; AUTHORIZING ADVANCE PAYMENTS; AND PROVIDING REIMBURSEMENT FOR INCIDENTAL EXPENSES. COMMERCIAL GARBAGE FEE ORDINANCE. Emergency Ordinance After reading by title, Dr. Butler moved to adopt on first reading. Mr. Loffredo seconded and the motion to adopt on emergency basis passed unanimously. The Ordinance being entitled: ORDINANCE NO. 507-87 AN EMERGENCY ORDINANCE AMENDING SECTION 9-42 OF THE MIAMI SHORES VILLAGE CODE OF ORDINANCES, MIAMI SHORES VILLAGE, FLORIDA; INCREASING WASTE FEES; PROVIDING EFFECTIVE DATE. RESIDENTIAL GARBAGE FEE ORDINANCE. Second and Final Reading After reading by title, Mr. Loffredo expressed concern about garbage rate increases. He moved to adopt the Ordin- ance on final reading. Dr. Butler seconded and it passed unanimously. The Ordinance being entitled: ORDINANCE NO. 506-87 AN ORDINANCE AMENDING SECTION 9-42 OF THE MIAMI SHORES VILLAGE CODE OF ORDINANCES, MIAMI SHORES VILLAGE, FLORIDA; INCREASING WASTE FEES; PROVIDING EFFECTIVE DATE. PAY PLAN PROPOSAL Mr. Johnson presented the pay plan study done by Cody & Associates and the proposed cost implementation of the study. The recommended method of costing would bring affected employees up to the proposed minimum before applying the cost of living Increases. The total cost of this Implementation Is $92,652 ($20,680 for the Country Club and $71,972 for the Village). The cost for this method of implementation has been included in the budget. Dr. Butler made a motion to approve the pay plan study and the recommended method of implementation to become effective October 1. Mr. Loffredo seconded. Mrs. Stofik addressed one of the study's obective which was to establish equitable relationships of one Job to an- other within the work force. She expressed disappointment in the plan's resolution of this objective and expects the Village to address this Issue In future studies. The motion to approve was passed unanimously. AWARD OF BID - 300 GALLON SPRAYER RIG Mr. Johnson recommended the bid be awarded to the lowest bidder, Debra Enterprises, Inc., for $4,414.00. Dr. Butler moved to approve the recommendation. Mr. Loffredo seconded and it passed unanimously. EXTERIOR RESIDENTIAL LIGHTING Mrs. Stofik requested the Planning and Zoning Board draft an ordinance regulating outdoor lighting particularly specific problems as placement of lights and wattage. Mayor Canton expressed concern about the availability of manpower to enforce such an ordinance. Mrs. Kirby expressed concern about resident perception of overregulation by such an ordinance. Dr. Butler suggested the Village Manager look into any other existing ordinances In the Immediate areas within Dade County and report back to the Council for further action. POLICE DEPARTMENT REQUEST TO EXPEND LAW ENFORCEMENT TRUST FUND Mr. Johnson recommended appropriating funds, $2,500 to $4,000, from contigency to purchase a replacement dog and to purchase an additional dog from monies in the Law Enforcement Trust Fund. Mr. Loffredo moved to approve the purchase of a replace- ment dog as recommended. Mrs. Stofik seconded and the motion passed unanimously. Mr. Loffredo moved to establish an additional canine unit from monies in the Law Enforcement Trust Fund. Dr. Butler seconded. Mrs. Stofik questioned the availability of Insurance for the canine units as unit is presently uninsured. Mr. Johnson advised that research was still being done to resolve. The motion pased unanimously. VILLAGE MANAGER'S REPORT Mr. Johnson requested that an emergency Item be placed on the agenda. Dr. Butler moved to approve on an emergency basis. Mrs. Stofik seconded and It passed unanimously. Mr. Johnson recommended the Council waive bid procedures due to time problems and type of work on the carpentry work In the Council Chamber and award the bid to B & H Custom Cabinets for $10,972. Work will begin August 20. Council Chamber will be closed for approximately 5 weeks for the renovation. Dr. Butler moved to waive normal bid procedures and award the bid as recommended. Mr. Loffredo seconded and It passed unanimously. COUNTRY CLUB FINANCIAL REPORT COUNTRY CLUB MEMBERSHIP REPORT INVESTMENT REPORT Mr. Johnson advised that five vehicles are to be sold at public auction. Three of the vehicles are marked "Patrol Unit", one is a plain unit and one Is a forfeiture vehicle. After the sale of the vehicles, there will be 12 Black/White vehicles on the fleet. Mrs. Stofik questioned the Increase In maintenance costs when these vehicles are sold. Mr. Johnson stated he would discuss with Mr. Benton, Public Works Director. Mr. Johnson advised that an Executive Session was sched- uled for Tuesday, September 1, at 6:00 p.m. ANNOUNCEMENTS As noted on the agenda COUNCIL COMMENTS Mrs. Stofik questioned the status of attendance records of board, committee and commission members and the letter to new residents. Dr. Butler expressed concern that residents are not leaving their front porch lights on all night as recommended as a deterrent to potential crime. Mr. Loffredo advised that he is working on a way for children to go to public high school. Mrs. Kirby questioned the closing of the Community Cen- ter at this time. Mayor Canton stated he is concerned about the feeder pattern to public schools. PUBLIC COMMENTS None The meeting adjourned at 8:55 p.m. ero C. ATTEST: Elly F. Johnson Village Clerk BY: Arla Clayton Deputy Village Clerk