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07-23-1987 Budget Workshop MeetingBUDGET WORKSHOP MIAMI SHORES VILLAGE COUNCIL JULY 23, 1987 The Budget Workshop scheduled for Thursday, July 23, 1987, commenced at 7:04 p.m. to review the Downtown Revitali- zation, Non -Departmental, Finance, and Village Manager Budgets; Miscellaneous Funds; and Revenue. Present: Mayor Spero Canton Stephen Loffredo Robert S. Butler Karen Kirby Marty Stofik Also Present: Elly F. Johnson, Village Manager Gall Macdonald, Finance Director DOWNTOWN REVITALIZATION Mrs. Stofik moved to approve the budget as presented. Mr. Loffredo seconded. Mrs. Kirby stated the assignment of capital outlay for this department to the Public Works budget was misleading. The motion to approve was passed by a 4/1 vote with Mrs. Kirby voting nay. NON -DEPARTMENTAL Dr. Butler moved to delete $2,400 for the Police Chief's dinner from the budget. Mrs. Stofik seconded. She suggested more equitable host distribution among other Dade cities as Miami Shores has hosted for a number of years. Mayor Canton suggested adding private donors to the host distribution with Miami Shores hosting every other year. The motion passed unanimously. There was much discussion on the Dade Partner's Program. Horace Mann had spent $665 and planned to spend more in September. The school will present Its protects to the Council In the fall. Miami Shores Elementary School had spent $150. Their specific protects were not known. Mrs. Stofik moved to take $2,000 from Police Chief's dinner and reinstate the allocation of $1,000 each to the Dade Partner's Program for these schools. Mrs. Kirby seconded. Dr. Butler and Mayor Canton did not support the motion as the schools had not requested funds and as in one case have not used the funds allocated. Dr. Butler preferred the schools take responsibility for the protects and present them to the Council. Mrs. Kirby stated the Initiative should come from the Council and more aggressive Council participation was needed as the program benefited the community. Mrs. Stofik stated the Village needed to provide the leadership and encourage the schools to use this fund. Mr. Loffredo stated the allocation was a symbolic offer to assist the schools. The motion passed by a 4/1 vote with Dr. Butler voting nay. *Minutes were corrected 8/18/87 to read: The motion passed by a 3/2 vote with Dr. Butler and Mayor Canton dis- senting. Mrs. Stofik requested the Council's consensus regarding funding for a limited access survey. Mayor Canton explained the study would require the puirchase of 6-8 temp- porary barriers to create a cul-de-sac for limited access in an area for 3-4 months. Barriers would then be moved to other areas for further study. Mr. Johnson recommended leaving the budget as proposed as there was still time to submit a request after estimated costs are received. Mr. Johnson identified a conflict between the Charter and the Village Code reference supervision of the Librarian. He will discuss with the Village Attorney and Mr. James Stuart, President of the Library Board of Trustees. Dr. Butler moved to accept the budget as amended. Mrs. Stofik seconded and It passed unanimously. FINANCE Mrs. Stofik moved to approve the budget as presented. Dr. Butler seconded and the motion passed unanimously. VILLAGE MANAGER Mrs. Stofik moved to approve the budget as presented. Mrs. Kirby seconded and suggested Insurance coverage provisions as a substitute for the Employee Assistance Program. Mr. Johnson stated he would evaluate the program and report his recommendations to the Council. MISCELLANEOUS FUNDS Ms. Macdonald presented the Forfeiture Trust Fund, the Law Enforcement Education Trust Fund and the Village Trust Fund. Dr. Butler requested Mr. Johnson research the Statutes to determine If funds from the Forfeiture Trust Fund could be used for the purchase of Items from the Police Department budget. If these funds could be used, the Council agreed to purchase Items from the Fund. REVENUE Ms. Macdonald made 3 corrections to the budget: 1. Res- ident waste fee charge changed from $265 to $255, 2. Local Option Gas Tax Trust Franchise from $173,250 to $143,000 and 3. Waste fees from $983,316 to $951,284. Ms. Macdonald requested the Council's preference for budgeting of Downtown Revitalization donations: To budget one half of the annual budget or one half of the Director's salary and fringe benefits as in the previous year. Mrs. Stoflk recommended earned Income and In-kind donations be Included as matching funds. This resulted In a change from $28,000 to $13,520 required for donations. *Minutes were corrected 8/18/87 to read: This $13,520 Included the donatlo of $8,000 for holiday decorations. Mrs. Stofik made a motion to adopt a millage of 6.995. Dr. Butler seconded and It passed unanimously. Mr. Johnson advised the Council that the family pool fee category had been expanded. This would be presented to the Council for approval at the Budget Hearing. The Recreation Director Is working on a general information brochure of all Village activities and services for residents. The meeting adjourned at 8:45 p.m. ATTEST: Elly F. Johnson Village Clerk BY: At, ei .-. Arla Clayton Deputy Village Clerk