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07-21-1987 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL TUESDAY, JULY 21, 198 7:30 P.M. The Regular Meeting of the Miami Shores Village Council was held on Tuesday, July 21, 1987, at the Village Hall commencing at 7:30 p.m. with the following members present: Mayor Spero Canton Karen Kirby Robert S. Butler, Jr. Stephen Loffredo Marty Stofik Also present: Elly F. Johnson, Village Manager William F. Fann, Jr., Village Attorney The meeting began with Rev. Michael Hoyer, St. Rose of Lima Catholic Church, giving the invocation, followed by the Pledge of Allegiance. Mayor Canton with Mrs. Lela Jacobson, Mobile Crime Watch Coordinator, presented hour awards to Mobile Crime Watch Patrollers. Mrs. Dottie Yates, Crime Watch Coordinator, was presented a Proclamation by Mayor Canton proclaiming August 11, 1987 as "National Night Out" in Miami Shores. MINUTES a. Regular Council Meeting 7/21/87 - Mrs. Stofik corrected the spelling of Mr. Dick Bezdek's last name and moved to approve the minutes as corrected. Dr. Butler seconded and the motion passed unanimously. Receipt Acknowledged: a. Downtown Revitalization Board 7/1/87 and 7/15/87 b. Planning and Zoning Burd 7/9/87 c. Constitution Bicentennial Commission 6/22/87 d. Recreation Advisory Committee 6/8/87 SECURITY AT THE COUNTRY CLUB Mr. Johnson advised that after looking at several security alternatives for the Country Club he was recommending the installation of a fence along the front of the Club on Biscayne Blvd, a- fence -e- -a-long 10t -h Avenue up to an exit response gate at 100th Street, and a manned security gate on the south corner at the intersection of Biscayne Blvd. and 99th Street. Plans included extensive landscaping and placing several closed circuit TV cameras in various locations around the parking lot. Monitors will be located in the Guard House and there will be a direct telephone line to the Police Department. The Guard House will be manned during all hours of Club operation by a private security company at an estimated cost of $38,470 a year. Locked gates will be placed In front of the Club House and will be used for emergencies only. Initial costs, approximately $77,000 will be financed through the Country Club Capital Improvement Plan with the recurring cost for the private security company to come from the Club's operating budget. After much discussion by the Council, Mr. Johnson stated these plans will not solve all the security problems; adjustments will be made in the budget to accommodate such items as parking lane changes; members will experience some delays in exiting; and that if the Guard House is moved to the front of the Club, stacking lanes would be needed. Mayor Canton recommended the consultation of a traffic engineer to advise of the most feasible location for the Guard House. Mrs. Kirby moved to accept the concept of the need for security with more plans to be brought before the Council at a later time. Dr. Butler seconded. After more discussion on the value of postponing a decision, Dr. Butler withdrew his second and Mrs. Kirby withdrew her motion. Dr. Butler moved to support the Idea presented and, for budgetary purposes, for it to be carried through during the budgetary process. Mrs. Kirby seconded. Public comments included concern over the height of the ornamental Iron fence and large crowds for activities. The motion to approve the plans was passed unanimously. RENOVATION OF THE COUNCIL CHAMBER Mr. Johnson recommended, within the approved $27,000 funds, carpeting, installing a drop ceiling, painting and cleaning seats, and paneling and wallpapering. The dais would be redesigned for more space. A small amplifier would be installed with microphones. A podium would be provided for the convenience of speakers to the Council and entrance doors would be replaced. Mr. Tom Benton, Public Works Director, will coordinate the renovation of the Chamber with funds from this year's budget. Mrs. Stoflk moved to approve the recommendations. Dr. Butler seconded. Mrs. Kirby expressed concern for more space for residents and the need for comfortable seats. Mr. Johnson advised that if there were funds remaining after the recommended renovations were made these funds would be spent on seats. He commented that there was a possibility of purchasing used theater seats. The motion to approve the renovation as recommended was passed unanimously. RESOLUTION CREATING, NAMING AND DEDICATING A UNITED STATES CONSTITUTIONAL PARK IN MIAMI SHORES VILLAGE Mayor Canton read the Resolution by title. Mr. Jim Condit, Chairman of the Constitution Bicentennial Commission, requested the adoption of the Resolution for the purpose of developing a living legacy --to- the U.S. Constitution. Oak trees are planned for the east end of the park. A marker will be placed on a rock to designate the site. A project recognition application will be sent to TalJahassee pending the Resolution's adoption. Dr. Butler moved to approve the Resolution. Mrs. Stofik seconded and the motion passed unanimously. Said Resolution being entitled: RESOLUTION NO. 819-87 RESOLUTION ESTABLISHING THE NAME OF CONSTITUTION PARK AS OFFICIAL -DESIGNATION OF PARK AREA CONTIGUOUS TO NORTHEAST SEVENTH AVENUE AND 98TH STREET IN MIAMI SHORES VILLAGE VILLAGE MANAGER'S REPORT COUNTRY CLUB FINANCIAL REPORT Mr. Johnson reported that the Club is working with the auditors on a computer cost analysis program COUNTRY CLUB MEMBERSHIP REPORT Membership is at 1649. The renewal campaign is starting shortly. Dr. Butler requested the Council's approval to place an Item on the agenda. That item being the establishment of a special account for the purpose of routing incoming funds for the Miami Shores Country Club Foundation until a separate account for them can be established. Mr. Loffredo moved to place the item on the agenda. Mrs. Stofik seconded the motion and it passed unanimously. Dr. Butler explained that the Foundation Is making plans for an Autumn Ball and due to a delay has not received its Federal IRS tax status. He requests that a special account be established for the receipt of reservation monies so that checks made out to the Club can be deposited in this account and used to offset any Ball costs. It Is expected that $19,000 will be raised. Profits from the Ball will be donated to the Club. Mr. Fann stated there would be no problem with the establishment of a special account for this purpose. Mrs. Stofik moved that a separate account be created for moving through funds for the Autumn Ball and to approve all expenses connected with the Ball to be paid from that account. Mr. Loffredo seconded the motion and it passed unanimously. INVESTMENT REPORT Mr. Johnson advised that interest rates are a little better although the report is not as good as last year. ANNOUNCEMENTS Mayor Canton expressed the Council's sympathy to the family of former Mayor George Frix. Mr. Frix di -ed on Sunday. As noted on the agenda_ COUNCIL COMMENTS Mrs. Kirby stated a letter had been printed in the Herald "Neighbors" which misrepresented the Village's action in reference to the Country Club. She rcommended a letter of correction be sent to the editor. Mayor Canton stated clean-up had begun In the area between the Shores border and 1-95. He expressed his appreciation to Mr. John Greene, Special Assistant to the County Manager, for his cooperation. PUBLIC COMMENTS Mr. Tom Porter expressed concern over enforcement of fence heights. Mr. Carl Commissiong requested assistance with the clean-up of the extreme northwest area of Miami Shores, 111th and 112th Streets, as there was the potential for crime. Mrs. Dottie Yates questioned t -he conflict between the dates of the Autumn Ball and the Mayor's Task Force Ball. Mr. Leon Newman asked when the proposed walking fee would be discussed. Mr. Arthur Leeds asked for clarification of the Country Club Financial Report. Mr. Johnson announced that an Executive Session was scheduled for Tuesday, August 4, at 6:00 p.m. to discuss union negotiations. This is In accordance with Florida Statutues 447. The meeting adjourned at 9:15 p.m� 'ero Cant payor ATTEST: Elly Johnson Village Clerk BY: 4Zkj 664;:-^J Arla Clayton Deputy Village Clerk