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10-07-1986 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL October 7, 1986 The regular meeting of the Miami Shores Village Council was held on October 7, 1986 at the Village Hall commencing at 7:30 p.m. with the following members present: Mayor Karen Kirby Robert S. Butler, Jr. Kevin P. O'Connor Elspeth Jensen Marty Stofik Also present L.R. Forney, Jr., Village Manager William F. Fann, Jr., Village Attorney The meeting began with Reverend Harold A. Davenport, Miami Shores Community Church, giving the invocation and followed by the Pledge of Allegiance. MINUTES. (a) The Regular Council Meeting of September 9, 1986 - Mrs. Stofik moved to approve the amended minutes. Mr. O'Connor seconded and it was passed unanimously. (b) The Regular Council Meeting of September 16, 1986 - Mrs. Stofik moved to approve the minutes as written. Dr. Butler seconded. Mrs. Jensen stated she would not approve unless the minutes were amended to include her opposition of looking into an attendance policy for the boards. The motion passed unanimously. Receipt Acknowledged: (c) Recreation Advisory Committee 9/8/86. (d) Historic Preservation Board 9/15/86. (e) Downtown Revitalization Board 9/17/86. (f) Planning and Zoning Board 9/25/86. (g) Code Enforcement Board 10/2/86. (h) Downtown Revitalization Board 10/1/86. PLANNING AND ZONING BOARD ITEM. (a) Best Construction Company request for approval of plans for greenhouse addition to Burger King, Item 3, 9/25/86. Mr. Frank LuBien, Building and Zoning Director, presented the plans for Burger King's Greenhouse addition. Mrs. Jensen moved to uphold the approval of the Planning and Zoning Board. Dr. Butler seconded and it was passed unanimously. DADE PARTNER'S PROGRAM. Mr. Forney explained the Dade Partner's Program and asked the Council to take the following 3 actions: (1) Approve the list of responsibilities of the school and the Village for the Dade Partner Program for each school, -2- (2) Direct the Village Manager to enter into an adoption contract with each school emcompassing the duties approved above, and (3) Authorize the appropriation from the contingency fund of $1,000 to support the program at each school. Representatives from the Miami Shores Elementary School and Horace Mann explained how the Dade Partner's Program would work between each school and the Village. Mrs. Stofik moved to accept the Village Manager's 3 recommended actions. Mr. O'Connor seconded and the motion passed unanimously. Mayor Kirby requested the Council to attend the adoption ceremony at Miami Shores Elementary at 9:00 a.m. on October 22. REPORT FROM THE DOWNTOWN REVITALIZATION CHAIRMAN. Mr. Stephen Loffredo, Chairman of the Downtown Revitalization Board, reported on current Board activities. They include: The Halloween Howl, the Village Fest, the Shores Theater study and a sign and parking ordinance. He also discussed an architect's rendering of how part of the downtown area could look. He reported that the Design and Recruitment Committees had combined into one. Mayor Kirby asked what the cost of the architect's rendering would be. The reply was $2,900. Mayor Kirby stated that money should not be spent on blocks whose owners are disinterested. Mrs. Stofik, Dr. Butler and Mr. O'Connor praised the productivity of the Revitalization Board. BOARD ATTENDANCE REPORT. Dr. Butler moved to establish a policy to require at least 50% attendance of all board and committee appointees on a sliding year basis. Mrs. Stofik seconded with the amendment that this be for regularly scheduled meetings. Mr. O'Connor said that there was no difference between excused and unexcused absences and that special meetings should also be included. Mrs. Jensen stated that this was ridiculous and would not vote on it. The vote was Mrs. Stofik and Dr. Butler for and Mr. O'Connor, Mrs. Jensen and Mayor Kirby against. Mrs. Stofik then made a motion that the Council adopt a policy that members appointed to boards be requested to attend at least 50% of the meetings held during a 12 month sliding year time period and that failure to attend at least 50% of thdse meetings will be justification for the Council to either remove them from that position or ask for their resignation. Mayor Kirby seconded with the stipulation that they be reveiwed on their anniversary date. Mr. O'Connor stated his opposition. Dr. Butler suggested that they move on. Mayor Kirby called the question. Mrs. Stofik and Mayor Kirby voted yes. Mr. O'Connor and Mrs. Jensen voted no. Mayor Kirby asked Dr. Butler for his vote and he requested that the question be restated. The motion was restated as follows: All those in favor of having Mr. Forney present us with a resolution establishing the criteria of 50% mandatory attendance at board meetings throughout the year to be reviewed on the anniversary date of the member signify by saying aye. All those opposed. The motion was then passed with Dr. Butler, Mrs. Stofik and Mayor Kirby for and Mr. O'Connor and Mrs. Jensen against. POLICE BENEVOLENT ASSOCIATION CONTRACT. Mr. Forney requested Council approval of the PBA contract and the letter of 3 understanding stating that the police would shift to a 5 day work week on March 1, 1987. Mrs. Stofik moved to approve the contract and letter of understanding. Dr. Butler seconded and it was passed unanimously. AWARD OF BID FOR GOLF COURSE EQUIPMENT. Mr. Forney recommended that Council award the bid for an hydraulic greens mower to Hector Turf with the lowest bid of $8,665. Mr. O'Connor moved to accept the low bid of Hector Turf. Dr. Butler seconded and it was passed unanimously. AWARD OF BID FOR POLICE CARS. Mr. Forney asked the Council to waive the normal bidding procedure in the best interest of the Village and to buy 8 police cars from Tropical Chevrolet. The waiver of normal procedures was necessary to ensure delivery of the cars by February 1987, in time to begin the 5 day work week schedule. The bid was for 6 black and whites at $12,367.24 each and 2 normally painted cars at $12,174.54 each. Mrs. Stofik moved to approve. Dr. Butler seconded and it was passed unanimously. ANNOUNCEMENTS. As noted on the agenda. COUNCIL COMMENTS. Mrs. Jensen said that Mrs. Stofik had sent letters to the board applicants on the 16th and 17th and that the Village Hall letters did not go out until the 23rd. PUBLIC COMMENTS. Mr. Ed Harrigan brought up the conflict between Village events scheduled for November 15 with the Founder's Week at Barry University. The meeting adjourned at 9:10 p.m. ATTEST: L.R. Forney, Jr. Village Manager BY: . J/ Charlotte Priddy Deputy Village C Karen Kirby Mayor