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07-21-1986 Budget Workshop MeetingBUDGET WORKSHOP MIAMI HDRES VILLAGE COUNCIL July 21, 1986 This budget workshop was scheduled for Monday, July 21, 1986, commencing at 7:30 p.m. to review the Mobile Crime Watch, Police Department, Downtown Revitalization, Legal Counsel, Mayor and Council and Village Manager budgets. In attendance: Mayor Karen Kirby Robert S. Butler, Jr. Kevin P. O'Connor Elspeth Jensen Marty Stofik Also Present: Village Manager, Members of the Village Staff and Interested Citizens MOBILE CRIME WATCH Lela Jacobson, Coordinator, noted the request for $1,000 in the budget to cover cost of a recruitment mailout. Mrs. Stofik supported the idea as Crime Watch needs more volunteers. Mayor Kirby suggested that the Chamber and Village Newsletters reached all residents. Dr. Butler requested that feedback be given to the Council on response from the mailout. Public comment included extending patrol hours after 5:00 p.m. Mrs. Stofik moved to accept the proposed budget. Dr. Butler seconded the mation and it was approved by consensus. POLICE DEPARTMENT Public comments included Mr. Williamson's proposal of the following six actions: (1) Hire 2 more policemen so that there would be 18 patrol slots instead of 16. (2) Hire a courier to free an officer from unnecessary paperwork. (3) Hire a contract patrol such as a security force which would allow for 3 persons to patrol from 7 to 7. (4) Change the police schedule from 4 day, 10 hour shifts to 5 day, 8 hour shifts. (5) Offer a reward system such as the incentive the Village gives to their employees for a day off work with pay if the criminal is apprehended or possibly a monetary reward. (6) Change 1 of the 5 detective slots to a patrol slot. Estimated costs were $215,000 or $75 per family which would have the effect of adding 14 patrolmen. He also requested a study of traffic control at a cost of $25,000 or $8 per family, the pressuring of Metro for increased police protection, and utilization of Task Force tactics by the Police Department. Mr. Williamson suggested that property owners would be willing to support an increase in taxes. Terry Cuson apologized that Gary McCrimmon cobild not come to the meeting but that the Property Owner's Association supports all of the items that Mr. Williamson suggested. Mayor Kirby asked the Chief if changing the hours would increase the protection by 20% as her figures have shown. Chief 2 Fletcher enumerated positive and negative aspects of any changes in scheduling. A shift change would increase overtime. Dr. Butler inquired about the contract. Mr. Forney stated that it is a management decision to change the shifts but we are required to get the union's views before changing. Dr. Jay Stein stated that the 8 hour shifts would be more beneficial as there would be more rest periods instead of a 10 hour tense shift, thereby, improving the quality of work. Fran Farina called for a commitment to train citizens in the use of firearms. Dottie Yates, Crime Watch Coordinator, explained that this had been attempted in the past, however, Sgt. Asker had been unable to do it as there were some liability concerns with the insurance company. Wanda Toreky of the Miami Shores Business Association is pleased with the present security and asks that the new officer be coordinated with Mr. Love's 4 hour schedule so that there would be 8 hour, 6-.day-cbverae"on 2nd Avenue. Mrs. Jensen asked if the patrol vacancies had been filled. Chief Fletcher responded that the only remaining vacancy was a position of School Guard. Mrs. Jensen agreed with hiring two policemen. Mayor Kirby called for hiring two more policemen and eliminating the $25,000 for the security officer budgeted in the Public Works Department budget. Mr. O'Connor supported the notion of contracting to others but would want more information on the security impact. He stated this would probably result in a tax dollar increase and he supported the 5 day work week. Mrs. Stofik commented that she sends letters to victims of crimes who often replied that they were at fault themselves by being careless. She questioned the 16% increase in gas and oil expenditures and asked whether we should continue to pay $210 a year for boat insurance. She supported the notion of courier, traffic control, and a more visible security patrol. She did not support the reward system or hiring two more policemen. Dr. Butler questioned a $12,000 uniform expense which is a blanket purchase order. He is against the security guard and the reward suggestion. He felt we could add two policemen without raising the taxes and supported the idea of a courier and a 5 day, 8 hour shift. Dr. Butler moved to approve the hiring of two more policemen. Mayor Kirby seconded and the motion was passed by a 4/1 vote with Mrs. Stofik dissenting. Dr. Butler moved to direct Mr. Forney to discuss the 5 day, -8 -hour work week with the bargaining unit representatives and get their views. Mrs. Jensen seconded and the vote was unanimous. Mr. O'Connor moved that we delete a detective position in the Police Department and add a patrolman position. Mrs. Stofik seconded and the motion 3 was passed unanimously. Mr. O'Connor proposed adding $125,000 for security guards and the motion was not seconded. Mr. O'Connor moved to accept the Police Department budget which would include the addition of two partolmen, a clerk/crime analyst and a part-time school guard. Mrs. Stofik seconded and by consensus the budget was approved. A ten minute recess was called at 9:25 p.m. The workshop reconvened at 9:35 p.m. DOWNTOWN REVITALIZATION The recommended budget is $40,000. This was proposed to be funded by a carry over of $16,240 from this year's appropriation and donated funds plus $6,106 of new donations plus an appropriation of $17,654 of new general fund money. These calculations were based on donated money being used for 1/2 the salary and benefits of the Project Director and a proportionate share of all other expenses. Mr. Schafmeister, Chairman of the Downtown Revitalization Board, objected to this method of computation stating that donated funds were only to be used for 1/2 the salary and benefits, not for other expenses. The Council agreed with this interpretation. Using that formula, the amount needed to support the FY 87 budget was recalculated to be: Carry Over $16,240 Donation 2,360 New Appropriation 21,400 $40,000 Mrs. Jensen stated her opposition to any funding for Downtown Revitalization. She had to leave the meeting at this point. Mr. O'Connor moved to approve the budget with the revised calculations. Mrs. Stofik seconded. Dr. Butler suggested that the appropriation of new Village money be limited to $20,000 which would raise the amount needed by donation to $3,760. Mrs. Stofik moved- to amend Mr. O'Connor's motion to incorporate the $20,000 limit. Dr. Butler seconded and the amendment passed. The amended Motion passed 3/1 with Mayor Kirby dissenting. LEGAL COUNSEL Dr. Butler moved to accept the budget. Mr. O'Connor seconded. Mrs. Stofik suggested that 22% increase in the retainer was too high. Further she had done a study of the other city attorneys and found they were not provided health insurance. Mr. O'Connor supported the health insurance and suggested that many attorneys earn $100 an hour. At that rate our retainer would only cover 5 hours a week and that Mr. Fann puts in more than that. Mrs. Stofik 4 voiced her studies show the average rate was $65, $75 or $85 an hour. Mayor Kirby called the question. The motion passed with a vote of 3/1 with Mrs. Stofik dissenting. MAYOR AND COUNCIL Mayor Kirby asked that Council have an expense account of $50 per month. Dr. Butler proposed that $4,000 for travel and per diem be limited to $2,000 travel in-state and registration fees and to sub -divide the remaining $2,000 to $400 per year per Councilmen based on receipts and thereby eliminating the per diem. Mr. Forney suggested this was not an equitable system as the Mayor and Mr. O'Connor had the most expenses and proposed to reimburse legitimate expenditures on a case by case basis. Mr. O'Connor stated reimbursement should be made for out of pocket expenses. Dr. Butler moved to accept the budget as presented. Mr. Forney asked for an additional $500 for travel and per diem to cover the expenses of the Mayor as a representative of the Dade League. Mr. O'Connor amended the motion to include the additional $500. By a consensus vote the budget was approved. The workshop adjourned at 10:40 p.m. ATTEST: L.R. Forney, Jr. Village Manager BY: Charlotte Priddy � Deputy Village Clerk Karen Kirby Mayor