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06-18-1985 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL June 18, 1985 The regular meeting of the Miami Shores Village Council was held on June 18, 1985, at the Village Hall, commencing at 7:30p.m., with the following members present: Mayor Karen Kirby Robert S. Butler, Jr. Elspeth Jensen Marty Stofik Absent: Kevin P. O'Connor Also Present: L.R. Forney, Jr., Village Manager William F. Fann, Jr., Village Attorney The meeting was opened with an invocation given by Dr. Harold A. Davenport of Miami Shores Community Church followed by the Pledge of Allegiance. MINUTES. (a) Council meeting of June 4, 1985 - approved as written by a motion made by Mrs. Stofik, seconded by Dr. Butler and passed unanimously. Receipt acknowledged: (b) Fine Art Commission 5/13/85. (c) Pension Board 5/23/85. (d) Code Enforcement Board 6/6/85. (e) Planning & Zoning Board 6/13/85. PLANNING & ZONING BOARD APPROVALS/DENIALS. (a) Savings of America request for approval of plans for new construction, Item 2 of meeting held 6/13/85. Mr. Frank LuBien, Director of Building & Zoning, had approved plans for new construction requested by Savings of America. Mr. LuBien explained the plans adhered to setback, parking, location, sign and other requirements set forth in Miami Shores Village Code of Ordinances. Mr. Rodney Hamm, representing Savings of America, answered questions from members of Council concerning the plans. Mrs. Jensen moved to uphold the Planning & Zoning Board decision, seconded by Mrs. Stofik and the motion carried. APPOINTMENT TO THE LIBRARY BOARD. Two applications were received for the vacancy on the Library Board created by the expiration of Ms. Anne Peterson's term in office. The applicants were Ms. Anne Peterson and Ms. Jacquelyn Rheney Scott. By a 3/1 ballot Vote, Ms. Scott was appointed to a five-year term. -2 - APPOINTMENTS TO THE FINANCIAL REVIEW COMMITTEE. Mr. Forney explained to Council that a Resolution was passed at the June 4, 1985 meeting establishing a Financial Review Committee and a decision was made to have each member of Council appoint one member to the Committee. The appointments were made as follows: Mrs. Jensen Mr. Gordon H. Moyer, Jr. Dr. Butler Mr. William Springfels Mrs. Stofik Mr. Fred Astor Mayor Kirby - Mr. Donald Stobs, Jr. LIBRARY BOARD ANNUAL REPORT. Mr. C. James Stuart, President of the Board of Trustees, reviewed the 37th Annual Report of the Brockway Memorial Library, highlighting special programs and services offered by the Library. RESOLUTION INCREASING THE NUMBER OF MEMBERS APPOINTED TO THE FINE ARTS COMMISSION. Mr. Forney reported to Council that the Fine Arts Commission had requested that the size of the Commission be increased from seven to eleven members. An amendment to the resolution on that Commission was presented for consideration. Ms. Carol Marafioti and Mrs. Jean Cuson, members of the Fine Arts Commission, explained that the increase in the number of members on the Commission was needed to execute expanding responsibilities. Ms. Stofik moved to adopt the resolution amending Resolution No. 767-84 increasing the number of members appointed to the Fine Arts Commission from seven to eleven. Dr. Butler seconded the motion which passed unanimously. The vacancies will be advertised in the Village Hall News. RESOLUTION SETTING LIMITS ON THE APPOINTMENT OF PERSONS TO VARIOUS BOARDS, COMMITTEES, AND COMMISSIONS TO THE VILLAGE. Mr. Forney reviewed a resolution that would establish a policy of Council that no individual be appointed to more than one board, committee or commission in the Village. Dr. Butler moved to adopt the resolution, seconded by Ms. Stofik. In the discussion that followed, Mayor Kirby proposed an amendment to the resolution establishing "a policy of Council that no individual be appointed to more than two boards, committees or commissions in the Village." Dr. Butler moved to adopt the amendment, seconded by Mrs. Stofik and passed on a 3/1 vote with Mrs. Jensen dissenting. The resolution passed on a 3/1 vote with Mrs. Jensen dissenting. -3 - EMERGENCY REQUEST TO PURCHASE TELEPHONE EQUIPMENT FOR THE POLICE DEPARTMENT. In a report to Council, Mr. Forney requested the lease -purchase of a Merlin Telephone System from AT&T for the Police Department be added as an emergency item to the agenda. Mr. Forney outlined background infor- mation regarding the current telephone system being used by the Police Department. A motion was made by Mrs. Stofik to place the purchase of the telephone equipment for the Police Department on the agenda as an emergency item. Dr. Butler seconded the motion and passed unanimously. Mr. Forney explained that the cost of the current lease agreement was $244.00 monthly. The proposed 5 -year lease -purchase agreement with AT&T would cost $162.00 monthly. There would be no charge for maintenance until the second year of the contract when a $53.00 monthly charge would be assessed. It was emphasized that the lease -purchase agreement must be signed by June 21, 1985. Mrs. Stofik moved to authorize the signing of the contract by Mr. Forney. Mrs. Jensen seconded the motion which passed unanimously. VILLAGE MANAGER'S REPORT. (a) Mr. Forney announced a vacancy on the Code Enforcement Board due to the resignation of Mr. Donald L. Bednar. (b) Country Club Financial Report. (c) Country Club Membership Report. (d) Investment Report. (e) Shade meeting on labor negotiations to be held in the Village Manager's office immediately following the Council meeting. ANNOUNCEMENTS. (a) The Red Cross will offer a Hurricane Refuge for Miami Shores Village residents located at the Community Center, 9617 Park Drive. (b) Independence Day celebration on July 4th at the Country Club. COUNCIL COMMENTS. Dr. Butler expressed appreciation to Mr. Donald Bednar for his dedicated service on the Code Enforcement Board. Mayor Kirby commented on trash pick-up in the Village. PUBLIC COMMENTS. Mr. Stan Bloom commented on publicizing in advance any plans for possible construction of sewer systems in the Miami Shores downtown area. ADJOURNMENT: 8:40p.m. APPROVED: Karen Kirby Mayor -4- L.R. Forney, Jr. Village Clerk BY: Ra dy L / Nutter Deputy City Clerk