07-17-1984 Regular MeetingREGULAR MEETING
MIAMI SHORES VILLAGE COUNCIL
July 17, 1984
The regular meeting of the Miami Shores Village Council was held
on July 17, 1984, at the Village Hall, commencing at 7:30 p.m., with the
following Council members present:
Mayor Kevin O'Connor
Elspeth Jensen
Robert J. Lodge
Herbert Spahn, Jr.
Terry Cuson
The meeting was opened with an invocation given by Rev. Matthew
Kerestes of the Advent Lutheran Church, followed by the Pledge of Allegiance.
MINUTES: (a) Council meeting 7/3/84 - approved as written
by motion made by Mr. Lodge, seconded by
Mr. Cuson and passed unanimously.
(b) Advisory Board on Handicapped 6/20/84 - received.
(c) Fine Arts Commission 6/26/84.-
(d) Planning & Zoning Board 7/12/84 -
PLANNING BOARD DENIALS/APPROVALS - None.
RECOMMENDATION FOR A NEW AUDITOR.
In a report to Council Mr. Forney stated that ten audit
firms had applied in answer to our solicitation for a
new auditor. From this list three candidates were
selected for interview. Following which the selection
Committee recommended MayZima & Co. as their No. 1
choice. Mr. Forney concurred in this recommendation.
Mr. Tom Thorsen and Mr. Harry C. Harrell of the MayZima
Co. were present to speak for their company and answer
any questions. Mrs. Jensen was concerned with hiring
an auditor in West Palm Beach instead of Dade County
because of its inaccessibility. After further discussion
Mr. Cuson moved that the Council approve Mr. Forney's
request to retain the services of MayZima & Co. for a
three-year period. The motion was seconded by Mr. Spahn
and passed 4/1 with Mrs. Jensen dissenting.
Mr. Tom Jennings of Coopers & Lybrand, commented briefly
on their 52 years' service as the Village auditors.
REPORT OF FINE ARTS COMMISSION.
Mrs. Peggy Baker, in reporting for the Chairman of the
Fine Arts Commission, presented a schedule of their
7/17/84
-2-
revised art programs for the coming year along with a
budget of $3366.00, to be offset by anticipated revenue.
This budget will be considered as a part of the Recreation
budget.
APPROVAL OF BID ON IRRIGATION SYSTEM FOR RECREATION FIELD.
Bids for an irrigation system for the north ball field
were received as follows:
Evergreen $3,190.00
Research 3,450.00
Brooks American 4,428.00
The Recreation Director recommended acceptance of the low
bid which was affirmed by the Village Manager.
Mr. Lodge moved that the bid of Evergreen for $3,190.00
be accepted. The motion was seconded by Mr. Cuson and
passed unanimously.
PRESENTATION OF GENERAL FUND BUDGET.
Copies of the budget with full detail had been previously
delivered to the Council. Mr. Forney's review pointed out
the declining revenues with increasing expenses and
proposed ways to meet this disparity by increasing the tax
millage, the garbage fee and utility tax.
The Council discussed ways of reducing expenses by cutting
services and/or employees.
VILLAGE MANAGER'S REPORT.
(a) Country Club membership report.
(b) Country Club financial reports.
(c) Investment report.
ANNOUNCEMENTS.
(a) Budget workshops Wed. 7/18, 9:00 a.m. & 7 p.m.
(b) Village auction 7/21 at the Community Center.
(c) Football registration.
COUNCIL COMMENTS.
Mr. Cuson thanked everyone who called about the budget and
appreciated their information.
Mrs. Jensen stated that everyone who called her was opposed
to changing the garbage department.
Mayor O'Connor thanked the Village Manager and the Department
Heads for their work on the budget as well as its presentation.
ADJOURNMENT: 8:50 p.m.
APPROVED: Vil age ClerkrA-uti
�e/ACti ng Mayor
Kevin Connor, or
BUDGET WORKSHOP - following Council Meeting
MIAMI SHORES VILLAGE COUNCIL
July 17, 1984
9:00 a.m.
In attendance:
Mayor Kevin O'Connor
Elspeth Jensen
Robert J. Lodge
Herbert Spahn, Jr.
Terry Cuson
7/17/84
Also: Village Manager, Village staff and interested citizens
This budget workshop was scheduled for Tuesday, July 17, 1984, beginning
at 9:00 a.m. at the Village Hall. Changes acrd comments were noted as
follows:
MAYOR AND COUNCIL - discussed Mayor's Task Force expenses.
LEGAL - reduced labor attorney's fees to $5,000.
VILLAGE MANAGER - approved 5% increase on Village Manager's salary.
Approved 3% increase on Village Clerk's salary.
Removed Kiwanis Club expense.
BUILDING & ZONING - removed vacation replacement money.
Check schedule of fees on permits.
Discussed business cards throughout budget and different
vendors.
DOWNTOWN DEVELOPMENT BOARD - Barbara Burton spoke about the Board's trip
to Tampa for a redevelopment seminar with a proposal for seeking
Grant money for a redevelopment project for 2nd Avenue. The
Council agreed to set aside $40,000 for downtown revitalization.
LIBRARY BUDGET - discussed shortening library hours. It was proposed
that the hours be cut to reduce the budget by $20,000.00.
PUBLIC WORKS - The Village Manager discussed contracting waste
collection or setting it up as an enterprise facility. Proposals
were made for one day pickup or cutting personnel by con-
solidating routes.
PARKS & STREETS - Discussed going to two-man crews or reducing personnel
by combining Streets and Parks. Also the contracting of tree
trimming was discussed.
The meeting adjourned at 3:30 p.m., to be continued at 7:00 p.m., same day.
cAA1(110rA.L.,A _Ar
Vil age Clerk