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11-15-1983 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL November 15, 1983 The regular meeting of the Miami Shores Village Council was held on November 15, 1983, at the Village Hall, commencing at 7:30 p.m., with the following Council members present: Mayor Kevin O'Connor Elspeth Jensen Robert J. Lodge Herbert Spahn, Jr. Terry Cuson Absent: None Also present: L. R. Forney, Jr., Village Manager William F. Fann, Jr., Village Attorney The meeting was opened with an invocation given by Rev. Matthew Kerestes of the Advent Lutheran Church, followed by the pledge of Allegiance. Mayor O'Connor called for a moment of silence to note the death of Mr. Harry Smenner, former Councilman and member of the Planning & Zoning Board. MINUTES: (a) Council meeting 11/1/83 - approved as written by motion made by Mr. Lodge, seconded by Mr. Cuson and passed unanimously. (b) Recreation Advisory Committee 10/24/83 - receipt acknowledged. (c) Code Enforcement Board 11/3/83 - receipt acknow- ledged. Mrs. Jensen commended the Board for election of Mrs. Williamson as Chairman. PLANNING BOARD APPROVALS/DENIALS: Meeting of 11/10/83, Item 4. The Planning Board approved a request for a garage addition to the home of Bennet Pumo, 1133 N. E. 91st Terrace, with a variance to continue the existing non -conforming garage setback at 7.4 ft. After review of this plan Mr. Cuson moved that the Council uphold the action of the Planning Board. The motion was seconded by Mr. Spahn and passed unanimously. MR. JAMES DIXON - PERSONAL HISTORIC MEMORIALS. Mr. James Dixon, member of the Historic Preservation Board, appeared before the Council to explain his proposal to honor the early Mayors and other 11/15/83 -2- prominent persons in the history of the Village by naming public facilities after them and he recommended the establishment of a board or committee to consider the people to be so honored. Mr. Cuson asked how the selection would be made and what qualifications would be used. Mayor O'Connor asked the administration to put this into a proposal. Mr. Forney thought this should be handled by an amendment to the Historic Board ordinance granting them this additional responsibility. The Village Attorney will check into this. RECOMMENDATION ON COMPUTER PURCHASE. In a report to Council Mr. Forney analyzed the computer purchase project, the two bids singled out by the consultant and made a recommendation for approval to purchase the Alexander Grant system at a cost of $61,620.00, with a monthly maintenance charge of $455.00. Mr. Cuson moved that the Council approve the recommendation of the Village Manager and accept the low bid of Alexander Grant in the amount of $61,620.00. The motion was seconded by Mr. Lodge. Mr. Gordon Kramer of Alexander Grant was present to answer questions concerning their system. Mr. Cuson wanted the record to show the difference between the two bids: $61,000 vs. $85,000 for the NCR. A roll call vote was taken with the following results: Mr. Spahn Yes Mr. Lodge Yes Mrs. Jensen No Mr. Cuson Yes Mayor O'Connor Yes A recommendation was also made by the Village Manager to appropriate $60,000 from the cash carryover fund to cover cost of the purchase of the computer system, software, first year installation and maintenance costs (plus the $16,000 already budgeted for the system on a lease/purchase agreement). Mr. Cuson moved approval to appropriate $60,000 from the cash carryover to this year's general budget for purchase and installation of the new computer system. The motion was seconded by Mr. Spahn and passed unanimously. (Five-minute intermission) MIAMI SHORES PROMOTIONAL PROGRAM. Mr. Forney forwarded to Council a proposal for an Executive Relocation Program to include a brochure and audio visual presentation, prepared by Mrs. Marty Stofik. Five thousand dollars had been budgeted for this project to be matched by 11/15/83 -3- monies raised from the private sector. Mr. Forney recommended that the Council accept the proposal of Mrs. Stofik and authorize initiation of the project along the lines outlined. Mr. Cuson remarked that this was a most outstanding presentation. Mr. Forney reviewed the background of the proposal initiating with joining the Greater Miami Chamber of Commerce, publishing this promotional package, as well as an audio visual presentation to attract people coming into this area. Mrs. Marty Stofik explained that the proposal is designed to address each member of the family along with the area services and amenities. Mr. Cuson moved that the Council accept Mrs. Stofik's proposal as presented. The motion was seconded by Mr. Lodge and passed unanimously. REVISION OF GOLF CAR SYSTEMS CONTRACT. In a report to Council Mr. Forney presented a revised golf car contract which, after negotiation with Golf Car Systems, provides for a new fleet of golf cars on a new four year contract with a choice of Joint Venture payment or fixed fee. Based on an analysis and comparison of the two methods of payment using an estimated 18,500 rounds per year, Mr. Forney recommended that the new fleet be paid for an a fixed fee basis of $107.00 per car per year. A further recommenda- tion was made that the car fees be increased to $15.00 per round effective with the arrival of the new fleet. Mr. Spahn asked that acceptance of the contract be subject to seeing the vehicle. Mr. Cuson moved that the Council approve the modified contract to run until December 15, 1987. The motion was seconded by Mr. Spahn and passed unanimously. Mr. Lodge moved that the fixed fee basis be approved. The motion was seconded by Mr. Cuson and passed unanimously. In regard to cart fees Mr. Cuson moved that they be raised to $15.00 per round effective on arrival of the new carts. The motion was seconded by Mr. Lodge and passed unanimously. RESOLUTION ON REVISION OF COUNTRY CLUB MEMBERSHIP FEES AND USE REGULATIONS. Mr. Forney presented a resolution making certain revisions in membership fees and use regulations at the Country Club to effect the following: 1. Reintroduce a Business & Professional membership with golf and tennis privileges at a fee of $300.00 for residents and $500.00 for non res. 2. Establish a Corporate Membership at $500.00, requiring individual authorization by Council. 3. Increase golf car fees to $15.00. 11/15/83 - 4 - Mr. Cuson moved approval of the special Business & Pro- fessional membership, Item (9), Section 1. of the resolution. The motion was seconded by Mr. Spahn and passed unanimously. The new Corporate Membership, Item (10), with individual requirements approved by Council, was accepted by motion made by l4r. Cuson, seconded by Mr. Spahn and passed unanimously. A motion was then made by Mr. Spahn to adopt the resolution repealing Res. No. 762-83. The motion was seconded by Mr. Lodge and the resolution was unanimously passed and adopted, same being entitled: RESOLUTION NO. 764-83 A RESOLUTION REPEALING RESOLUTION NO. 762-83 WHICH RESOLUTION PERTAINS TO COUNTRY CLUB FEES AND USE REGULATIONS; RE-ESTABLISHING MIAMI SHORES COUNTRY CLUB ANNUAL MEMBERSHIP FEES, DAILY GOLF AND TENNIS FEES; DEFINING MEMBER- SHIPS AND REGULATING PLAY. RECOMMENDATION ON JANITORIAL SERVICE. In a report to Council Mr. Forney recommended accepting the low bid of Best's Maintenance & Janitorial Service at $845.00 a month for janitorial service of the Village Hall and Police Department. This recommendation was accepted and approved by motion made by Mr. Lodge, seconded by Mr. Cuson and passed unanimously. RENOVATION OF TOT LOT. In a report to Council Mr. Forney explained that because of the difficulty in writing specifications for a variety of game equipment the Recreation Director had requested that the vendors submit proposals on what they would furnish for a specified amount of money. After an evaluation of the proposals received the Recreation Director recommended acceptance of the Miracle/Ned Noland & Associates bid at a cost of $21,903.00. Discussion followed as to whether or not a pavilion was needed and why the equipment warranties varied so much. Mr. Spahn moved that this be tabled for two weeks subject to Mr. Varney going back to Gametime to see if he can improve the quality of the medium equipment as a trade-off against the pavilion. The motion was seconded by Mrs. Jensen but failed to carry with Messrs. Lodge, Cuson and Mayor O'Connor dissenting. Mr. Cuson's motion to accept the Gametime proposal with a substitu- tion on the pavilion and other stipulations, was withdrawn when 11/15/83 -5- Mr. Spahn moved that the item be tabled for two weeks pending resolution by the Village Manager. The motion was seconded by Mr. Cuson and passed unanimously. Concerning the request by the Presbyterian Church for the old equipment, Mr. Lodge moved that the equipment be donated to the Presbyterian Church and removed by them from the Miami Shores Tot Lot. The motion was seconded by Mr. Cuson and passed unanimously. SET DATE FOR DOWNTOWN REDEVELOPMENT WORKSHOP. The Council set this meeting for Tuesday, November 29, at 7:30 p.m. DATE FOR PUBLIC HEARING ON PROPERTY NORTH OF THE COUNTRY CLUB. In order to determine public opinion on the sale of this property the Council set Wednesday, January 11, 1984, 7:30 p.m. at the Community Center, for a public hearing. This notice will be published in the Village Hall News. ORDINANCE PROHIBITING CHICKEE HUTS, first reading. Following the first reading Mr. Lodge moved that it be approved. The motion was seconded by Mr. Spahn. The question was called by Mr. Cuson and the motion to approve the ordinance on first reading passed 3/2 with Mr. Cuson and Mayor O'Connor dissenting. ORDINANCE REDEFINING OFF-STREET PARKING FOR DWELLINGS, first reading. Following first reading of this ordinance by title only, Mrs. Jensen moved for approval. The motion was seconded by Mr. Spahn and passed unanimously. VILLAGE MANAGER'S REPORT. (a) Country Club Membership, as of 11/10/83 - 116 new members, 368 not renewed. (b) Financial report - Country Club - net loss shown at 10/31/83 of $38,362.00 will be lowered after inventory and other factors, per report of Finance Director. (c) Investment report. ANNOUNCEMENTS: (a) Mayor's Task Force Ball, Nov. 19. (b) Shopping Extravaganza at Country Club, Nov. 16. (c) Brunch & Prime Rib Buffet at Club, 2 for 1 during Nov. (d) Thanksgiving Day dinner at Club, call for reservations. (e) FOP Barbecue 11/20/83 at Pistol Range. (f) Village Blood Drive 11/30/83 at Community Center. (g) Wine & cheese at Community Center 12/2/83, Recreation Advisory Committee fund raising. -6 - COUNCIL COMMENTS. 11/15/83 Mr. Cuson called attention to the fact that the 15 p.m. school zone is being disregarded on 6th Ave.; asked that public announcements be made at the beginning of the meeting; complimented Country Club and Friends of the Library. Mayor O'Connor commented on the success of the Library Bookfest and the nice article on Horace Mann in the Neighbors. PUBLIC COMMENTS. Mr. Paul Buechele, 99 N. E. 103rd St., asked for speed limits in alleys. The Council was thanked on the banning of train whistles. (The Village Attorney reported that this is not going to hold.) ADJOURNMENT: 9:25 p.m. r M. Antoinette Vigne Village Clerk PPR D: Kevin O'Connor Mayor