11-15-1983 Regular MeetingREGULAR MEETING
MIAMI SHORES VILLAGE COUNCIL
November 15, 1983
The regular meeting of the Miami Shores Village Council was held
on November 15, 1983, at the Village Hall, commencing at 7:30 p.m., with
the following Council members present:
Mayor Kevin O'Connor
Elspeth Jensen
Robert J. Lodge
Herbert Spahn, Jr.
Terry Cuson
Absent: None
Also present: L. R. Forney, Jr., Village Manager
William F. Fann, Jr., Village Attorney
The meeting was opened with an invocation given by Rev. Matthew
Kerestes of the Advent Lutheran Church, followed by the pledge of
Allegiance. Mayor O'Connor called for a moment of silence to note
the death of Mr. Harry Smenner, former Councilman and member of the
Planning & Zoning Board.
MINUTES: (a) Council meeting 11/1/83 - approved as written
by motion made by Mr. Lodge, seconded by Mr. Cuson
and passed unanimously.
(b) Recreation Advisory Committee 10/24/83 - receipt
acknowledged.
(c) Code Enforcement Board 11/3/83 - receipt acknow-
ledged. Mrs. Jensen commended the Board for
election of Mrs. Williamson as Chairman.
PLANNING BOARD APPROVALS/DENIALS:
Meeting of 11/10/83, Item 4.
The Planning Board approved a request for a garage
addition to the home of Bennet Pumo, 1133 N. E. 91st Terrace,
with a variance to continue the existing non -conforming garage
setback at 7.4 ft. After review of this plan Mr. Cuson moved
that the Council uphold the action of the Planning Board. The
motion was seconded by Mr. Spahn and passed unanimously.
MR. JAMES DIXON - PERSONAL HISTORIC MEMORIALS.
Mr. James Dixon, member of the Historic Preservation
Board, appeared before the Council to explain his
proposal to honor the early Mayors and other
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prominent persons in the history of the Village
by naming public facilities after them and he
recommended the establishment of a board or committee
to consider the people to be so honored.
Mr. Cuson asked how the selection would be made
and what qualifications would be used. Mayor O'Connor
asked the administration to put this into a proposal.
Mr. Forney thought this should be handled by an
amendment to the Historic Board ordinance granting
them this additional responsibility. The Village
Attorney will check into this.
RECOMMENDATION ON COMPUTER PURCHASE.
In a report to Council Mr. Forney analyzed the computer
purchase project, the two bids singled out by the consultant
and made a recommendation for approval to purchase the
Alexander Grant system at a cost of $61,620.00, with a
monthly maintenance charge of $455.00. Mr. Cuson moved that
the Council approve the recommendation of the Village Manager
and accept the low bid of Alexander Grant in the amount of
$61,620.00. The motion was seconded by Mr. Lodge.
Mr. Gordon Kramer of Alexander Grant was present to answer
questions concerning their system. Mr. Cuson wanted the
record to show the difference between the two bids: $61,000
vs. $85,000 for the NCR.
A roll call vote was taken with the following results:
Mr. Spahn Yes
Mr. Lodge Yes
Mrs. Jensen No
Mr. Cuson Yes
Mayor O'Connor Yes
A recommendation was also made by the Village Manager to
appropriate $60,000 from the cash carryover fund to cover
cost of the purchase of the computer system, software, first
year installation and maintenance costs (plus the $16,000 already
budgeted for the system on a lease/purchase agreement).
Mr. Cuson moved approval to appropriate $60,000 from the
cash carryover to this year's general budget for purchase
and installation of the new computer system. The motion was
seconded by Mr. Spahn and passed unanimously.
(Five-minute intermission)
MIAMI SHORES PROMOTIONAL PROGRAM.
Mr. Forney forwarded to Council a proposal for an Executive
Relocation Program to include a brochure and audio visual
presentation, prepared by Mrs. Marty Stofik. Five thousand
dollars had been budgeted for this project to be matched by
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monies raised from the private sector. Mr. Forney
recommended that the Council accept the proposal of
Mrs. Stofik and authorize initiation of the project
along the lines outlined. Mr. Cuson remarked that this
was a most outstanding presentation. Mr. Forney
reviewed the background of the proposal initiating with
joining the Greater Miami Chamber of Commerce, publishing
this promotional package, as well as an audio visual
presentation to attract people coming into this area.
Mrs. Marty Stofik explained that the proposal is designed
to address each member of the family along with the area
services and amenities.
Mr. Cuson moved that the Council accept Mrs. Stofik's proposal
as presented. The motion was seconded by Mr. Lodge and
passed unanimously.
REVISION OF GOLF CAR SYSTEMS CONTRACT.
In a report to Council Mr. Forney presented a revised golf
car contract which, after negotiation with Golf Car Systems,
provides for a new fleet of golf cars on a new four year
contract with a choice of Joint Venture payment or fixed
fee. Based on an analysis and comparison of the two methods
of payment using an estimated 18,500 rounds per year, Mr.
Forney recommended that the new fleet be paid for an a fixed
fee basis of $107.00 per car per year. A further recommenda-
tion was made that the car fees be increased to $15.00 per
round effective with the arrival of the new fleet. Mr. Spahn
asked that acceptance of the contract be subject to seeing
the vehicle.
Mr. Cuson moved that the Council approve the modified contract
to run until December 15, 1987. The motion was seconded by
Mr. Spahn and passed unanimously. Mr. Lodge moved that the
fixed fee basis be approved. The motion was seconded by Mr.
Cuson and passed unanimously. In regard to cart fees Mr.
Cuson moved that they be raised to $15.00 per round effective
on arrival of the new carts. The motion was seconded by Mr.
Lodge and passed unanimously.
RESOLUTION ON REVISION OF COUNTRY CLUB MEMBERSHIP FEES AND USE
REGULATIONS.
Mr. Forney presented a resolution making certain revisions
in membership fees and use regulations at the Country Club
to effect the following:
1. Reintroduce a Business & Professional membership
with golf and tennis privileges at a fee of
$300.00 for residents and $500.00 for non res.
2. Establish a Corporate Membership at $500.00,
requiring individual authorization by Council.
3. Increase golf car fees to $15.00.
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Mr. Cuson moved approval of the special Business & Pro-
fessional membership, Item (9), Section 1. of the resolution.
The motion was seconded by Mr. Spahn and passed unanimously.
The new Corporate Membership, Item (10), with individual
requirements approved by Council, was accepted by motion
made by l4r. Cuson, seconded by Mr. Spahn and passed unanimously.
A motion was then made by Mr. Spahn to adopt the resolution
repealing Res. No. 762-83. The motion was seconded by Mr.
Lodge and the resolution was unanimously passed and adopted,
same being entitled:
RESOLUTION NO. 764-83
A RESOLUTION REPEALING RESOLUTION NO. 762-83
WHICH RESOLUTION PERTAINS TO COUNTRY CLUB FEES
AND USE REGULATIONS; RE-ESTABLISHING MIAMI
SHORES COUNTRY CLUB ANNUAL MEMBERSHIP FEES,
DAILY GOLF AND TENNIS FEES; DEFINING MEMBER-
SHIPS AND REGULATING PLAY.
RECOMMENDATION ON JANITORIAL SERVICE.
In a report to Council Mr. Forney recommended accepting the low
bid of Best's Maintenance & Janitorial Service at $845.00 a
month for janitorial service of the Village Hall and Police
Department. This recommendation was accepted and approved by
motion made by Mr. Lodge, seconded by Mr. Cuson and passed
unanimously.
RENOVATION OF TOT LOT.
In a report to Council Mr. Forney explained that because of the
difficulty in writing specifications for a variety of game
equipment the Recreation Director had requested that the vendors
submit proposals on what they would furnish for a specified amount
of money. After an evaluation of the proposals received the
Recreation Director recommended acceptance of the Miracle/Ned
Noland & Associates bid at a cost of $21,903.00. Discussion
followed as to whether or not a pavilion was needed and why the
equipment warranties varied so much.
Mr. Spahn moved that this be tabled for two weeks subject to Mr.
Varney going back to Gametime to see if he can improve the quality
of the medium equipment as a trade-off against the pavilion. The
motion was seconded by Mrs. Jensen but failed to carry with Messrs.
Lodge, Cuson and Mayor O'Connor dissenting.
Mr. Cuson's motion to accept the Gametime proposal with a substitu-
tion on the pavilion and other stipulations, was withdrawn when
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Mr. Spahn moved that the item be tabled for two weeks pending
resolution by the Village Manager. The motion was seconded
by Mr. Cuson and passed unanimously.
Concerning the request by the Presbyterian Church for the old
equipment, Mr. Lodge moved that the equipment be donated to
the Presbyterian Church and removed by them from the Miami
Shores Tot Lot. The motion was seconded by Mr. Cuson and
passed unanimously.
SET DATE FOR DOWNTOWN REDEVELOPMENT WORKSHOP.
The Council set this meeting for Tuesday, November 29, at 7:30 p.m.
DATE FOR PUBLIC HEARING ON PROPERTY NORTH OF THE COUNTRY CLUB.
In order to determine public opinion on the sale of this
property the Council set Wednesday, January 11, 1984, 7:30 p.m.
at the Community Center, for a public hearing. This
notice will be published in the Village Hall News.
ORDINANCE PROHIBITING CHICKEE HUTS, first reading.
Following the first reading Mr. Lodge moved that it be approved.
The motion was seconded by Mr. Spahn. The question was called
by Mr. Cuson and the motion to approve the ordinance on first
reading passed 3/2 with Mr. Cuson and Mayor O'Connor dissenting.
ORDINANCE REDEFINING OFF-STREET PARKING FOR DWELLINGS, first reading.
Following first reading of this ordinance by title only,
Mrs. Jensen moved for approval. The motion was seconded
by Mr. Spahn and passed unanimously.
VILLAGE MANAGER'S REPORT.
(a) Country Club Membership, as of 11/10/83 - 116 new members,
368 not renewed.
(b) Financial report - Country Club - net loss shown at
10/31/83 of $38,362.00 will be lowered after inventory
and other factors, per report of Finance Director.
(c) Investment report.
ANNOUNCEMENTS:
(a) Mayor's Task Force Ball, Nov. 19.
(b) Shopping Extravaganza at Country Club, Nov. 16.
(c) Brunch & Prime Rib Buffet at Club, 2 for 1 during Nov.
(d) Thanksgiving Day dinner at Club, call for reservations.
(e) FOP Barbecue 11/20/83 at Pistol Range.
(f) Village Blood Drive 11/30/83 at Community Center.
(g) Wine & cheese at Community Center 12/2/83, Recreation
Advisory Committee fund raising.
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COUNCIL COMMENTS.
11/15/83
Mr. Cuson called attention to the fact that the 15 p.m. school
zone is being disregarded on 6th Ave.; asked that public
announcements be made at the beginning of the meeting;
complimented Country Club and Friends of the Library.
Mayor O'Connor commented on the success of the Library Bookfest
and the nice article on Horace Mann in the Neighbors.
PUBLIC COMMENTS.
Mr. Paul Buechele, 99 N. E. 103rd St., asked for
speed limits in alleys.
The Council was thanked on the banning of train whistles.
(The Village Attorney reported that this is not going to
hold.)
ADJOURNMENT: 9:25 p.m.
r
M. Antoinette Vigne
Village Clerk
PPR D:
Kevin O'Connor
Mayor