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05-17-1983 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL May 17, 1983 The regular meeting of the Miami Shores Village Council was held on May 17, 1983, at the Village Hall, commencing at 7:30 p.m., with the following Council members present: Mayor Kevin O'Connor Elspeth Jensen Robert J. Lodge Herbert Spahn, Jr. Terry Cuson Absent: None Also present: L. R. Forney, Jr., Village Manager William F. Fann, Jr., Village Attorney The meeting was opened with an invocation given by Rev. Paul Moehlman of the Miami Shores Presbyterian Church, followed by the Pledge of Allegiance. See minutes 6/7/83 MINUTES: (a) Council meeting of May 3, 1983 - approved by motion made by Mr. Cuson, seconded by Mrs. Jensen and passed unanimously. (b) Code Enforcement Board of May 5, 1983 - received. (c) Pension Board of May 10, 1983 - received. (d) Planning Board of May 12, 1983 - received. (e) Country Club Advisory Board - 4/13/83, received. PLANNING BOARD RECOMMENDATIONS/DENIALS. (a) Mr. Grocer - sign request (tabled by Council 5/1/83) 9899 N. E. 2nd Ave. Upon motion made by Mr. Lodge, seconded by Mr. Spahn and carried unanimously, this item was removed from the table. In a report to Council Mr. Forney reviewed the proposed alteration of the Fina gasoline station into a convenience store with the sale of gasoline. By law the sale of alcoholic beverages from a gasoline filling station is prohibited in Miami Shores. A determination was generally accepted that the main use of the property will be the convenience store. The building alterations and sign request were approved by the Planning Board. After further discussion Mr. Lodge moved that the 5/17/83 -2- decision of the Planning & Zoning Board be upheld. The motion was seconded by Mr. Spahn and passed 4/1 with Mr. Cuson dissenting. PENSION TRUST AGREEMENT WITH NORTH CAROLINA NATIONAL BANK. A trust agreement with our new Trustee, NCNB, was presented for approval. This agreement had been prepared by the Trustee and approved by the Village Attorney and the Miami Shores Village Pension Board. Mr. Lodge moved approval of the new Trust Agreement. The motion was seconded by Mr. Cuson and passed unanimously. RESIGNATION OF CODE ENFORCEMENT BOARD MEMBER. Mrs. Martha Sue Fox submitted her resignation from the Code Enforcement Board due to pressing family matters. Mr. Cuson moved that the Council accept Mrs. Fox's resignation with deep regret. The motion was seconded by Mrs. Jensen and passed unanimously. APPOINTMENT OF NEW CODE ENFORCEMENT BOARD MEMBER. The following Village citizens had volunteered to serve on this Board or Planning Board: Barry K. Asmus 515 N. E. 101st Street Patrick L. Duffy 359 Grand Concourse Donald S. McCorquodale, Jr. 233 N. E. 103rd Street Thomas J. Caldwell 324 N. E. 91st Street Robert H. Wiggins 269 N. E. 99th Street Samuel Michels 1070 N. E. 92nd Street J. Leslie Wiesen 1400 N. E. 103rd Street Mr. Lodge nominated Barry Asmus. Mrs. Jensen nominated Thomas Caldwell, and the vote was recorded as follows: Mr. Spahn Asmus Mr. Lodge Asmus Mrs. Jensen Caldwell Mr. Cuson Asmus Mayor O'Connor Asmus Mr. Cuson suggested that the nominees be present at the meeting where they are being considered. and Mr. Spahn felt there should be a better system for electing Board members. 5/17/83 - 3 - RECREATION DEPT. POLICY RESOLUTION & COMPREHENSIVE PLAN. Following a workshop meeting on the Recreation Comprehensive Plan, held on May 10, pages 3. and 4. of the Plan were revised as tentatively agreed by Council. The resolution was first considered by a motion made by Mr. Lodge for approval. The motion was seconded by Mr. Cuson and passed unanimously, same being entitled: RESOLUTION NO. 756-83 A RESOLUTION APPROVING POLICIES AND GUIDELINES APPLYING TO THE OPERATION OF THE MIAMI SHORES RECREATION DEPARTMENT PROGRAMS AND FACILITIES PURSUANT TO SECTION 15-5 OF THE CODE OF ORDINANCES OF MIAMI SHORES VILLAGE, AND SUPERSEDING RESOLUTION NO. 558. In discussing the Recreation Comprehensive Plan Mrs. Jensen asked that volleyball be listed as one of the team sports and a notation was worded for Page 4, to include "other activities deemed.appropriate at a similar fee schedule". Mr. Lodge moved that the Recreation Comprehensive Plan be approved as amended. The motion was seconded by Mr. Spahn and passed 4/1 with Mr. Cuson dissenting as he did not agree with the low fee schedule for non-resident gymnasts. APPOINTMENT OF BEAUTIFICATION COMMITTEE. The following volunteers were received for the Committee: Mr. Robert A. Carpenter Mrs. Mildred Dean Mrs. Peggy Hayward Mrs. Patricia Lodge Mr. Jon McLeod Mrs. Betty Phoenix Mrs. Julia Richards Mr. Tom Santarufo Mrs. Mildred Sayers On the first ballot three votes were cast for each of the following: Mrs. Patricia Lodge Mrs. Julia Richards Mrs. Betty Phoenix Mr. Tom Santarufo On the third ballot Mrs. Dean received three votes to become the fifth member of the Committee. Mr. Spahn moved that Mrs. Lodge and Mrs. Richards be appointed for a two-year term. The motion was seconded by Mr. Cuson and passed unanimously. 5/17/83 -4- Mr. Cuson moved that Mrs. Phoenix be named to a two-year term. The motion was seconded by Mr. Lodge and passed unanimously. The remaining members will serve for one year. FIREWORKS PROPOSAL. In a report to Council Mr. Forney advised that he had placed the Fourth of July fireworks display under the Recreation Department and needed approval of an appropriation of $3,000.00 from the contingency fund to cover cost of the fireworks, which was not budgeted. Mr. Lodge moved approval of the transfer of $3,000.00 from the contingency fund for the fire- works. The motion was seconded by Mr. Cuson and passed unanimously. It was requested that the Council receive an update of the contingency fund when these transfers are made. FIVE-YEAR CAPITAL PLAN. Mr. Lodge thought that the Council needed a workshop to consider these items and moved to table consideration of the Plan and set up a workshop prior to the next Council meeting. The motion was seconded by Mrs. Jensen but failed to carry with Councilmen Spahn, Cuson and Mayor O'Connor voting against the motion. After a discussion of the import of approving a capital plan without going over the details, Mr. Cuson moved that we (the Council)advise the Village Manager that we accept the five-year Capital Plan for further examination at budget hearings. The motion was seconded by Mr. Spahn. Mr. Cuson further stated that he wanted to make it clear that he is not approving .a penny of this money now. The motion passed 3/2 with Mr. Lodge and Mrs. Jensen dissenting. SET DATE FOR DISCUSSION OF PROPERTY NORTH OF COUNTRY CLUB. This meeting was set for Wednesday, June 22nd. After two unsuccessful motions on time, 7:00 p.m. was approved unanimously upon a motion made by Mr. Cuson and seconded by Mr. Lodge. BUDGET SCHEDULE. Mr. Spahn and Mr. Cuson expressed a desire to have two workshops on capital expenditures of $75,000.00 and up prior to the departmental reviews. This scheduling was referred to the Village administration. VILLAGE MANAGER'S REPORT. (a) Country Club membership report, submitted with agenda. (b) Country Club financial reports, (c) Investment report, submitted with agenda. 5/17/83 -5- VILLAGE MANAGER'S REPORT (contd.) (d) Banking services transactions - Mr. Forney reported that Amerifirst and Chase have agreed to cash employees' checks following discontinuance at Pan American. A discussion arose on how the summer memberships at the Country Club are being processed. Mrs. Jensen mentioned an ad in the Community News that indicated that there were no qualifications on these memberships. The Village Manager was asked for a report on the closing of the course on Monday. ANNOUCEMENTS: (a) Memorial Day services May 30th, 10 a.m. at Memorial Park. (b) Kurt Olsen, starting a J.C. Chapter in Miami Shores for men between 18-36, first meeting 5/24/83 at Community Center. (c) Horace Mann computer courses for summer students. (d) Recreation Director announced summer program schedules are now available. COUNCIL COMMENTS. Mrs. Jensen reported her granddaughter had received a $6500 scholarship for her next college year. Mr. Cuson extended an invitation to a groundbreaking in North Miami, and he complimented the J.C.sfor coming into Miami Shores. Mr. Cuson also announced the North Miami J.C. annual installation dinner. Mayor O'Connor acknowledged receipt of numerous letters regarding the library expansion which will be reproduced and sent to Council. The Mayor also congratulated Mr. Forney on his son's graduation from the Naval Academy. ADJOURNMENT - 9:35 p.m. Kevin O'Connor Mayor M. Antoinette Vigneron Village Clerk