03-15-1983 Regular MeetingREGULAR MEETING
MIAMI SHORES VILLAGE COUNCIL
March 15, 1983
The regular meeting of the Miami Shores Village Council was held
on March 15, 1983, 7:30 p.m., at the Village Hall, with the following Council
members present:
Mayor Robert J. Lodge
Herbert Spahn, Jr.
Donald W. McIntosh
Henry A. Everett
Elspeth Jensen
Absent: None
Also present: L. R. Forney, Jr., Village Manager
William F. Fann, Jr., Village Attorney
The meeting was opened with an invocation given by Mr. Terry Cuson,
followed by the Pledge of Allegiance.
MINUTES:
(a) Council meeting of March 1, 1983 - approved as written
by motion made by Mr. Spahn, seconded by Mrs. Jensen
and passed unanimously.
(b) Code Enforcement Board of 3/3/83 - received.
(c) Planning Board of 3/10/83 - received.
PLANNING BOARD RECOMMENDATIONS/DENIALS - Minutes of 3/10/83:
Item 3. Flat roof addition to 660 Grand Concourse.
This flat roof area met all code requirements, was
approved by the Planning Board but also required
Council approval. After a review of the plans
Mr. McIntosh moved to uphold the recommendation of
the Planning & Zoning Board. The motion was seconded
by Mrs. Jensen and passed unanimously.
Item 4. Wood trim on alteration to 360 N. E. 105th Street.
The Planning Board approved alterations to the
house at 360 N. E. 105th St. with the use of wood
trim specifying that it berough sawn cedar. In the
discussion that followed the Council was advised that
the applicant, Jerry Barrows, now wished to use
Pecky Cypress for the wood trim. Mr. McIntosh moved
that this be returned to the Planning & Zoning Board
since the applicant has changed his mind as to the
material. The notion was seconded by Mr. Spahn and
passed unanimously.
3/15/83
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PLANNING BOARD - contd.
Item 5. Request for approval of Roof for Barnett Bank,
9090 Biscayne Boulevard.
HEALTH
An addition is being built to house part of the
banking business at 9090 Biscayne Blvd. The
main structure has an asphalt shingle roof and
the Barnett Bank requested permit to use a similar
roof on the addition to harmonize with the
existing building. The Planning Board approved a
variance to use asphalt shingles on the addition.
After a review of the plans Mr. Spahn moved to
uphold the Planning Board and grant a variance
subject to any future change of the roof requiring
both the addition and the main structure to conform
with the ordinance at that time. The motion was
seconded by Mr. McIntosh and passed unanimously.
INSURANCE CONTRACT RENEWAL.
In a memo to the Village Council Mr. Forney reviewed the present
insurance coverage we carry with International Medical Centers HMO
and detailed the rate increases as follows:
Employees (paid by Village) current rate
new rate -
One dependent (paid by employee)
current rate -
new rate -
Two or more dependents (paid by employee)
current rate -
new rate -
- $51.39
71.00 (38% increase)
$50.08
59.00 (18% increase)
$80.21
97.50 (22%
Mr. Everett pointed out that there were no comparable bids nor
information on the financial stability of this company. Mr.
Spahn suggested that this be put out to bid for fiscal year
beginning October 1 and asked that the IMC company provide a
financial statement. He further requested that the Council
as well as the employees receive copy of the benefit packet to
be furnished by the IMC -HMO. Mr. Spahn then moved that the
Village Manager's recommendation on renewing this health insur-
ance. The motion was seconded by Mrs. Jensen and passed 4/1
with Mr. McIntosh dissenting.
PROPOSAL ON BANKING SERVICES.
In a report made to Council Mr. Forney advised that we had
advertised and solicited proposals from local banks for banking
services. Five replies were received with the lowest bid from
Sun Bank of Bal Harbour. Discussion followed with Mr. Ken Little
of Barnett Bank who spoke in favor of using a local bank, and
Mr. Bob Miller of Sun Bank who highlighted their services.
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Mr. McIntosh wanted to go on record as approving the
procedure for bidding banking services and complimented
the staff. Mr. Spahn moved that the Council accept the
low bid of Sun Bank for all the banking services of
Miami Shores. The motion was seconded by Mrs. Jensen
and passed unanimously.
AUTHORIZATION TO HIRE COMPUTER CONSULTANT.
Mr. Forney reviewed the background work on researching the
market for a new computer and required software, resulting
in his recommendation to hire a consultant in this field.
A proposal had been received by the Finance Director for a
systems evaluation, preparation of request for proposals,
the bidding process and evaluation of bids for a fee not
to exceed $6,000.00. Dr. Shirley Cossaboom of the Compsol
Company, discussed the technology of this field, emphasizing
the need for a consultant.
Mr. Spahn moved that the Council approve the transfer of
$6,000.00 from the Contingency Fund and accept the proposal
of the Compsol Company for computer consulting. The motion
was seconded by Mrs. Jensen and passed unanimously. Mr.
Spahn added that we should get another proposal for the
additional services that may be necessary.
AUTHORIZATION TO HIRE PERSONNEL CONSULTANT.
In a report to Council Mr. Forney recommended hiring a
consultant to review the Village's pay and classification
plan for a cost not to exceed $2,240.00. Ms. Carolyn Long
of Long Associates, explained the work to be done in this
review comparing salary and fringe benefits in competitive
fields. Mr. McIntosh pointed out that a municipal country
club cannot be compared with a private club and Mr. Spahn
asked for assurance that this would not put the Village at
a disadvantage.
Mr. Spahn moved that the Council accept the proposal from
Long Associates for a review of the pay and classification
plan at a cost of $2240.00, to be taken from the Contingency
Fund. The motion was seconded by Mrs. Jensen and passed
unanimously.
PROGRESS REPORT ON POLICE DEPT. RENOVATION, REQUEST FOR FUND
TRANSFER FOR FURNISHINGS.
The Chief of Police estimated the cost of the furnishings needed
for the new building addition to be $17,107.00 and requested
approval to utilize a Federal Grant of $17,500, as earmarked,
for this purpose. It was further• reported that the architect
would review the color harmony and all purchases would be made
in accordance with our purchasing procedures. Mr. Spahn moved
approval of the Chief's request in regard to the furnishings.
The motion was seconded by Mr. McIntosh and passed unanimously.
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Chief Fletcher reviewed the latest criminal statistics
report, and reported on the estimated completion date
for the building renovation.
DISCUSSION OF DOWNTOWN PARKING.
Mr. Ralph Bowen, realtor, appeared before Council to discuss
the need for more parking in the vicinity of N. E. 2nd Ave.
and 96th Street and presented a petition signed by 17 business
people supporting this view. Inasmuch as Mr. Bowen's slide
presentation was inoperative and we are in the process of
getting a new Council, it was suggested this discussion be
held at a future date. Mr. McIntosh suggested that the Council
hold an open forum at the Community Center next month with
sufficient notice to all concerned. This suggestion was
accepted and a date will be set after the election.
VILLAGE MANAGER'S REPORT.
(a) Country Club Financial reports.
(b) Country Club Membership report.
(c) Investment report
(e) Submitted to State a 5 -yr. summary cost on road
maintenance in regard to new gasoline tax.
(f) Cable TV - Miami Shores will receive the lowest rate
that is settled upon between Storer and cities.
(g) Re -affirmed to Mr. Grocer (zoning concerning beer/wine
at gas station) who will get back on this.
(h) Bidson racquetball courts will be received in April.
ANNOUNCEMENTS.
(a) St. Patrick's Day Dinner Dance 3/17/83.
(b) Spring Cotillion - 3/19/83.
(c) Circus Parade - 3/24/83, 3:00 p.m. N. E. 2nd Ave.
(d) Musical Dinner Theatre - 3/27/83.
(e) Day at Hialeah - 3/30/83.
(f) Next Council meeting 4/5/83 at Country Club.
COUNCIL COMMENTS.
Councilwoman Jensen - Crime Watch meeting.
Councilman Everett - Mahi Shrine to participate in Circus parade.
PUBLIC COMMENTS.
None _I
ADJOURNMENT: 9;35 p.m.
APPROVED:
Robert J. Lodg