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06-01-1982 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL June 1, 1982 The regular meeting of the Miami Shores Village Council was held on June 1, 1982, 7:30 p.m., at the Village Hall, with the following Council members present: Mayor Robert J. Lodge Herbert Spahn, Jr. Donald W. McIntosh Henry A. Everett Elspeth Jensen Absent: None Also present: L. R. Forney, Jr., Village Manager William F. Fann, Jr., Village Attorney The meeting was opened with an invocation given by Rev. Vern Worcester of the Miami Shores Christian Church, followed by the Pledge of Allegiance. MINUTES - Regular meeting of May 18, 1982, approved by motion made by Mr. Spahn, seconded by Mrs. Jensen and carried. MINUTES - Special meeting of 5/21/82, approved by motion made by Mr. Spahn, seconded by Mrs. Jensen and carried. BID RECOMMENDATIONS - Parking lot paving and drainage. A tabulation of bids was presented to the Council, indicating 18 bids were received. The Village Manager recommended acceptance of the Public Works Director's recommendation to award to the lowest bidder, the Sea Bee Construction Co. for $13,200.00. Mrs. Jensen moved acceptance of the low bid as recommended. The motion was seconded by Mr. Spahn. Mr. Forney reported that the Sea Bee company had omitted the completion date on their bid and later submitted a letter stating that the job would be completed within 30 days of order. The Council inquired as to proper bidding procedure because of the wide spread in bids, and source of funding. The money will be taken from a $60,000.00 fund in the 6/1/82 -2- CIF set aside for parking/paving improvements. The motion was then passed unanimously. FOOTBALL HELMET PURCHASE. The Village Manager reported to Council that our present football helmets do not meet current safety standards and new ones must be ordered now to receive them prior to football season. Bid offers for the Bike IV helmet which meets league standards were received as follows: Sports Den Miami Lakes Sporting Goods, Inc. Group 3 Sporting Goods $43.75 w/o mask 42.95 w/o mask 37.50 with mask Mr. Forney then recommended that the Council authorize waiving the sealed bid requirements and accept the low bid of Group 3 Sporting Goods for $2,675.00 for 70 helmets. Mr. Spahn moved approval of the Village Manager's recommendation for acceptance of the low bid. The motion was seconded by Mrs. Jensen. Questions were asked concerning the necessity for providing helmets free, how they are fit to the individual players, and Mr. McIntosh asked if the insurance carrier had approved this particular helmet. Mr. Spahn then amended his motion to include insurance approval of the Group 3 Sporting Goods helmet. The amendment was accepted by Mrs. Jensen and the motion passed unanimously. FIREWORKS PURCHASE - 4th of July at Country Club. The Village Manager recommended that the Council waive bid procedure on purchase of fireworks for the 4th of July display, accept the bid of Southern International in the amount of $3,000.00, and authorize payment for that portion of the cost not covered by donations from the Contingency Fund. Mr. McIntosh moved approval to waive the bid process and accept the bid of Southern International at a cost of $3,000.00. The motion was seconded by Mr. Spahn and passed unanimously. Mr. McIntosh asked that insurance coverage be ascertained. 6/1/82 -3- VILLAGE ATTORNEY'S REPORT, Train Whistle Ordinance. Mr. Fann summarized the situation: the Railroad has filed a suit for an injunction and the County has decided not to enforce the ordinance until the suit is tried. Mr. Fann advised that if Miami Shores intervenes in the suit we may have to share some of the costs, and he further advised that we do not seek to enforce the ordinance ourselves. VILLAGE MANAGER'S REPORT. 1. Recreation Director - Candidates to be interviewed on June 4th. 2. Finance Director - Candidates to be interviewed on June 7th 3. Budget - General Fund budget proposal to be available June 15, Country Club, June 30th. Budget workshops should begin July 13th. 4. Reported on meeting with Metro -Dade Fire Dept. re new fire station. Outcome of bond issue will affect plans. No action required of Miami Shores at this time. 5. Hired Chef Marcel Bardet, from Atlanta, to replace Chef Alexander at the Club. COUNCIL COMMENTS. herommitte? Councilwoman Jensen thanked those people who served on/ands participated in the Memorial Day service, as well as, the Public Works Department and the Recreation Department. Mayord hanked Mrs. Jensen for the time and effort she put into this program. Mr. McIntosh added that the selection of Mrs. Jensen as committee chairman was excellent. Mr. Spahn asked about the shower in the men's room at the Club. PUBLIC COMMENTS. None. ADJOURNMENT - 8:00 p.m. APPROVED: Robe J. Lodg e.e444eet,47-4-14h,",) Village Clerk