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08-18-1981 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL August 18, 1981 A regular meeting of the Miami Shores Village Council was held on August 18, 1981, 7:30 p.m., at the Village Hall, with the following Council members present: Mayor Robert J. Lodge Herbert Spahn, Jr. Henry A. Everett Elspeth Jensen Absent: Donald W. McIntosh Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Matthew Kerestes of the Advent Lutheran Church. Mr. Zack Martin, Waste Supervisor, was honored by the Miami Shores Village Council for having saved a life but using C.P.R. knowledge he had recently acquired in a course given by Police Officer Darrell Nichols. In recognition and commendation for this deed Mayor Lodge presented Zack with a $50.00 savings bond. MINUTES - Special meeting 7/22/81 Regular meeting 8/ 4/81 Special meeting 8/11/81 In regard to the minutes of the meeting of July 22, 1981, Mrs. Jensen asked that they be corrected to indicate in Paragraph 10, first page, that that I.D. system at Barry College is apparently working well. Mrs. Jensen then moved to approve the minutes with this amendment. The motion was seconded by Mr. Spahn and carried unanimously. PLANNING BOARD MINUTES - 8/13/81 (a) The Board approved the granting of a variance to permit a flat roof section of 46 sq. ft. in excess of the permitted allowance, on an addition to the home of W. Russell Morris, 1175 N. E. 105th Street. Mr. Fann advised that the only 8/18/81 -2- reason a variance can be given must be based on hardship which he didnCt feel had been established. After a lengthy discussion on this issue Mr. Spahn moved that the variance be denied. The motion was seconded by Mr. Everett and carried 3/1 with Mrs. Jensen dissenting. Since it requires a 4/5 vote of Council to reverse the action of the Planning Board, the this motion failed to accomplish and the variance held as approved by the Planning Board. (b) Alteration plans for offices at 9315 Park Drive, owner -Sam Bienstock, were approved by the Board, with the parking plan as submitted. Mr. Everett moved that the decision of the Planning & Zoning Board be upheld. The motion was seconded by Mr. Spahn and carried unanimously. RUNNING CLUB - report. A report had been made by the Police Department on all aspects of the proposed marathon race, including duties of the race organizers, duties of the Police Dept. and questions to be resolved. The proposed manpower was listed as 2 Supervisors and 18 Patrolmen at a cost of $914.40, plus Police vehicles. Copy of the liability insurance coverage had not been provided.. Mr. Jack Detling, President of the Running Club, stated that the organization has a million dollar bond, that the race will be staged from Barry Field if permission is received from the college, and they felt they could get by with 5 Police Officers using their own members to assist. Mr. Fann advised that only Police Officers can direct traffic. Mr. Spahn suggested that the Council consider the one million dollar bond as sufficient liability coverage if we are named co-insurer but he felt the recommendation on Police personnel should be followed. Mr. Spahn 8/18/81 -3- then moved that a permit for the race be granted to the Running Club subject to the following conditions: (1) that the Village be named co-insured with St. Paul Fire & Marine Ins. Co. at a total of one million dollars, with copy of the policy being presented to Mr. Ackley; (2) that a $500.00 cash bond be put up to insure clean up; (3) that they meet the Police Department's require- ment of two supervisors, 18 patrolmen and two Police cars. The motion was seconded by Mrs. Jensen. Mr. Everett thought the Running Club should take another look at N. E. 2nd Avenue to see if there is another alternate route because of the traffic on this street. Mayor Lodge suggested that if, on reviewing the route with the Police Department, they find they can handle it with less officers, he would proposed an amendment to the motion that the 20 officers be required, or a lesser number of officers that are agreed upon by the Police Department. This amendment was accepted by Mr. Spahn and Mrs. Jensen and the amended motion was unanimously passed. FLORIDA LEAGUE OF CITIES DELEGATE. It was requested that the Village name a delegate to the Annual Convention of the Florida League of Cities to be held in Orlando, October 22, 23 & 24. Mr. Spahn moved that Mrs. Jensen be named as delegate for Miami Shores. The motion was seconded by Mr. Everett and carried. LETTER FROM 50th ANNIVERSARY COMMITTEE. A letter was received from Walter R. Chinn of the 50th Anniversary Committee, outlining planned activities to be held in January, 1982 in observance of the 50th Anniversary of the Village. No action was required by Council. FLORIDA POWER & LIGHT STREET LIGHT AGREEMENT. Mr. John Evelyn, representative of F.P.& L., explained the need for updating our 1945 street light contract to cover the sodium vapor lights. 8/18/81 -4- Mr. Spahn moved that the Village enter into this contract with FPL. The motion was seconded by Mrs. Jensen and carried unanimously. Because the mercury vapor lights were recommended for replacement by the sodium lights which cost less per month, Mr. Spahn asked the Manager to return with a recommendation on where we can save some money on street lighting. COUNCIL APPOINTMENTS - to be made in September. COMMERCIAL VEHICLE I.D.'s A request was made by the Crime Watch Coordinator and Miami Shores Property Owners Association to enforce the County ordinance which requires commercial vehicles to have identification on their vehicles. After some discussion it was decided to leave enforcement to the discretion of the Police Department. RECOMMENDATION ON RESTAURANT AND BAR TICKETS. Invitations to bid were sent out for the purchase of 50,000 printed restaurant and 50,000 printed bar tickets. Bids were received from ten companies with Gulfstream Press as low bidder. Acceptance of this bid was recommended by the Department Head and the Village Manager. Mr. Spahn moved that the Council accept the bid of Gulfstream Press for the printing of food and bar checks in the amount of $2500.00. The motion was seconded by Mrs. Jensen and carried unanimously. VILLAGE MANAGER'S REPORT. (a) Installation of pool heaters - the Village Manager reported that the cost of installing the pool heaters was $3,174.00. With the cost of the heaters, $2,513.70, the total bill amounts to $5,687.70. (b) Country Club membership reports - information. (c) 1980-81 financial audit - work is beginning, should be completed by mid November. (d) Permits for July - information. 8/18/81 -5- ANNOUNCEMENTS. (a) Country Club back to full operation 8/18/81. (b) Labor Day Cookout at Club 9/7/81. (c) Public Hearing on budget 9/8/81 - Community Center. COUNCIL COMMENTS. Mrs. Jensen extended sympathy to the residents of Florida City and Homestead on the recent flooding. PUBLIC COMMENTS. Mr. Sauber commended Mr. Spahn for his assistance with the Country Club advisory committee, and he wanted to thank the Council for the flowers they sent to Mr. Petrey. Mr. Mel Roberts commended the Country Club for cooperation on the recent golf tournaments. Compliments were made on the condition of the course and the food. Mr. Alfred Mikker, 10180 N. Miami Avenue, complained about his street light being out. Mr. Nick Dallis commended the Public Works Department on their Sunday pick up work during the recent storm. The meeting adjourned at 9:20 p.m.