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04-21-1981 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL April 21, 1981 The regular meeting of the Miami Shores Village Council was held on April 21, 1981, 7:30 p.m., at the Village Hall, with the following Council members present: Donald W. McIntosh, Acting Mayor Herbert Spahn, Jr. Robert J. Lodge Absent: Mayor Henry A. Everett Ralph E. Bowen Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened by Councilman Donald W. McIntosh as Acting Mayor, in the absence of Mayor Everett. An invocation was given by Father Doyle of St. Rose of Lima Catholic Church, followed by the Pledge of Allegiance. Mr. McIntosh explained that Mayor Everett was not present due to an out of town family illness. A letter was read from Councilman Bowen congrat- ulating the new Council members and explaining his absence. MINUTES - of 4/7/81 were approved as written by motion made by Mr. Spahn, seconded by Mr. Lodge and carried. PLANNING BOARD MINUTES. Par. (3) - Plans for a grocery store at 9713 N. E. 2nd Ave., sub- mitted by the owner, George Frix, were approved by the Planning Board subject to providing a minimum of six striped parking spaces on the north side of the property. After a review of this plan Mr. Lodge moved that the decision of the Planning Board be upheld. The motion was seconded by Mr. Spahn and carried unanimously. Par. (4) - Plans for the completion of offices at 9345 N. E. 6th Ave., by the owner, Dr. Edward Joseph, were approved by the Board, as proposed 4/21/81 -2- in the original construction. After a review of these plans Mr. Spahn moved that the action of the Planning Board be upheld. The motion was seconded by Mr. Lodge and carried unanimously. Par. (5) - A request was made to the Board for approval of an 8 ft. abutting County business and Village motel property at 1175 N. E. 105th St. and 10611 N. E. 11th Court, and a variance was recommended for approval on that portion of the wall abutting the motel, in that the zoning ordinance makes provision for an 8 ft. wall abutting business zoning but not motel zoning. When it was determined that Mr. Morris, the property owner at 1175 N. E. 105th St., was not present, Mr. Spahn moved that action be postponed until Mr. Morris is present. The motion was seconded by Mr. Lodge and carried unanimously. RESOLUTION DECLARING THE RESULTS OF THE COUNCIL ELECTION of April 14, 1981. Mr. Spahn moved that the resolution be accepted as read. The motion was seconded by Mr. Lodge and unanimously carried, said resolution being: RESOLUTION NO. 711-81 A RESOLUTION DECLARING THE RESULTS OF THE COUNCIL ELECTION HELD ON APRIL 14, 1981. INSTALLATION OF NEWLY ELECTED COUNCIL MEMBERS BY JUDGE JOSEPH FARINA. Circuit Court Judge and past Mayor of Miami Shores Village, Joseph P. Farina administered the oath of office to the newly elected Council members, Robert J. Lodge, Herbert Spahn, Jr., and Elspeth Jensen. ORGANIZATION OF NEW COUNCIL - election of Mayor and Acting Mayor. Upon formation of the new Council Mr. Spahn nominated Robert J. Lodge as Mayor of Miami Shores. The motion was seconded by Mrs. Jensen and carried. Mr. McIntosh moved that Mr. Spahn be named as Acting Mayor. The motion was seconded by Mrs. Jensen and passed. 4/21/81 -3- BANK RESOLUTIONS FOR NEW MAYOR'S SIGNATURE. A bank resolution for the Village account in the First State Bank was presented. Upon motion made by Mr. McIntosh and seconded by Mrs. Jensen, the resolution was unanimously passed, same being RESOLUTION NO. 712-81. A resolution for the account in Amerifirst Federal was presented and approved by motion made by Mrs. Jensen, seconded by Mr. Spahn and passed, same being RESOLUTION NO. 713-81. A resolution for the account in Peoples First National Bank was approved by motion made by Mr. Spahn, seconded by Mrs. Jensen and passed unanimously, same being RESOLUTION NO. 714-81. A resolution for the insurance accounts in Chase Federal was approved by motion made by Mr. Spahn, seconded by Mrs. Jensen and passed, same being RESOLUTION NO. 715-81. APPOINTMENT OF COUNCIL MEMBER TO PENSION BOARD. Mr. McIntosh moved that Mr. Spahn be named to this Board. The motion was seconded by Mrs. Jensen and carried. APPOINTMENT OF COUNCIL MEMBER TO DADE LEAGUE BOARD Mr. McIntosh moved that Betty Jensen be appointed as Council representa- tive on this Board. The motion was seconded by Mr. Spahn and carried. In regard to an alternate,Mayor Lodge felt this service should be rotated by the other Council members. APPOINTMENT OF A CITIZEN TO THE CODE ENFORCEMENT BOARD. In order to provide more time for applicants to apply Mr. Spahn moved that this appointment be postponed until the next meeting. The motion was seconded by Mr. McIntosh and passed unanimously. BID RECOMMENDATION - Fertilizer for the golf course. Acceptance of the low bid was recommended by the Village Manager. -4- 4/21/81 Mr. Spahn moved that the low bid be accepted for 15 tons of fertilizer made by W. R. Grace Co. in the amount of $3,000.00. Motion was seconded by Mrs. Jensen and carried unanimously. In regard to bid purchases - Mr. Ackley asked Council to consider allowing the Village Manager to open fertilizer bids prior to the Council meeting in the afternoon so that a recommendation can be made at the evening meeting to avoid delay. Mr. McIntosh moved that any bid proposal to Miami Shores Village be submitted by no later than Friday prior to a Tuesday Council meeting so that the proposal can be considered at that meeting. The motion was seconded by Mr. Spahn and passed unanimously. NEW LEASE AGREEMENT WITH FLORIDA EAST COAST RAILWAY. Mr. McIntosh moved that the Council again postpone action on this lease until we have a full Council present and in the meantime advise FEC of this delay. The motion was seconded by Mr. Spahn and passed unanimously. SET DATE FOR WORKSHOP ON PARKING. The suggested date agreed upon was April 29, 1981, at 7:30 p.m. to review parking requirements with the Planning Board. The Chamber of Commerce and the Merchants Association will also be advised of this workshop. It was further agreed to review Mr. Ackley's report on parking at this workshop. OPTIMIST CLUB BARBECUE - October 7, 1981, at Miami Shores Country Club. Mr. Ackley recommended approval of the use of the vacant land north of the clubhouse for the barbecue. Upon motion made by Mr. Spahn and seconded by Mrs. Jensen approval was unanimously granted for the Optimist Barbecue to be held at the Country Club. VILLAGE MANAGER'S REPORT. (a) Food & Beverage report. (b) Budget transfer - Country Club. Mr. Ackley explained that a budget transfer was requested to purchase chain link fence to further secure golf cars and provide enclosure for pull carts. 4/21/81 -5- (b) (contd.) Mr. Spahn wanted to discuss this item prior to making a motion, a procedure that had been followed in the past. However, Mayor Lodge stated that according to Roberts Rules, by which the meetings are run, the discussion should follow a motion. Mr. Spahn then moved approval of the budget transfer for discussion purposes. The motion was seconded by Mr. McIntosh. The Club Manager explained the need for the space where the pull carts are presently stored and where the fence will be located. A motion was made by Mr. McIntosh to table this item. Mrs. Jensen seconded the motion and it carried 3/1 with Mr. Spahn dissenting. Mr. McIntosh requested that the Village Manager present a plan on this proposal. (c) North Dade Ad Hoc Committee meeting - Wed. April 22, 1981. Mr. Ackley suggested that the Mayor attend this meeting. Mr. Ackley introduced the following department heads that were present: Tom Benton, Public Works Director Harold Petrey, Recreation Director Frank LuBien, Bldg. Insp. & Code Enforcement John Fletcher, Chief of Police Sri Balgobin, Finance Director ANNOUNCEMENTS: 1. Public Hearing, Wed. Apr. 22, 1981 at Community Center. 2. General Membership meeting, Country Club, Thurs. April 23, 1981. 3. Sat., April 25, Spring Dinner Dance at Club. 4. Sun., April 26, Police Appreciation Day at pool. COUNCIL COMMENTS. In referring to a list of accomplishments of the past two years as itemized by Mr. Ackley, Mrs. Jensen asked about No. 30 concerning non- resident use of the pool and that it be put on the next agenda for discussion. Mayor Lodge highlighted the list of accomplishments. Mr. McIntosh congratulated Mayor Lodge on handling the meeting with dispatch and welcomed Mrs. Jensen and Mr. Spahn back on the Council. Mr. McIntosh asked that the building permit fee for work of $50.00 or more be put on the next agenda for discussion. Mr. Spahn asked about the mimimum standards ordinance and a workshop on this ordinance was set for Tuesday, May 12, 1981, at 7:30 p.m. -6 - The meeting adjourned at 8:45 p.m. 4/21/81 APPROVED: Rober."J. Lodge STATE OF FLORIDA ) MIAMI SHORES VILLAGE) SS I, HERBERT SPAHN, Jr., do solemnly swear (or affirm) that I will support the Constitution and will obey the laws of the United States and of the State of Florida, that I will, in all respects, observe the provisions of the Charter and ordinances of Miami Shores Village, and will faithfully discharge the duties of the office of Councilman. So help me God. L Herbert Spahn, r. SUBSCRIBED AND SWORN to before me this 21tt day of April, A.D., 1981. Josep Coun y Court Ju'ige In nd For Dase County, Flo STATE OF FLORIDA ) MIAMI SHORES VILLAGE) SS I, ROBERT J. LODGE, do solemnly swear (or affirm) that I will support the Constitution and will obey the laws of the United States and of the State of Florida, that I will, in all respects, observe the provisions of the Charter and ordinances of Miami Shores Village, and will faithfully discharge the duties of the office of Councilman. So help me God. Rob rt J. Lodge SUBSCRIBED AND SWORN to before me this 21st day of April, A.D., 1981. iAo ii Josepa Coun y ourt In nd For Da 'ounty, arida STATE OF FLORIDA ) MIAMI SHORES VILLAGE) SS I, ELSPETH JENSEN, do solemnly swear (or affirm) that I will support the Constitution and will obey the laws of the United States and of the State of Florida, that I will, in all respects, observe the provisions of the Charter and ordinances of Miami Shores Village, and will faithfully discharge the duties of the office of Councilman. So help me God. Yt'444Z(-4°// ElspetA Jensen SUBSCRIBED AND SWORN to before me this 24tt day of April, A.D., 1981. Josep Cou y Court edge In and For Dade County, arida