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03-03-1981 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL March 3, 1981 The regular meeting of the Miami Shores Village Council was held on March 3, 1981, 7:30 p.m., at the Village Hall, with the following Council- men present: Mayor Henry A. Everett Donald W. McIntosh Ralph E. Bowen Herbert Spahn, Jr. Robert J. Lodge Absent: None Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Vern Worcester of the Miami Shores Christian Church, followed by the Pledge of Allegiance. Prior to taking up this evening's agenda Mayor Everett commented on the recent article about the condition of the Shores Police station that appeared in Neighbors. The Mayor reviewed some of the priorities of the Police Department and the concern the Council has had for its needs and interest, that the Council had moved its meetings as a try -out pending Police Department expansion and the hiring of architects Carr Smith to present plans for re- modeling and/or expansion of the Village Hall. Mr. Everett added that he felt that all departments of the Village are being given the attention they need. Councilman McIntosh added his disapproval of the negative way in which his statements had been reported. MINUTES of the meeting of February 17, 1981, were approved as written by motion made by Mr. Spahn, seconded by Mr. Lodge and carried unanimously. 3/3/81 -2- PLANNING BOARD MINUTES - February 26, 1981. Approval was given by the Board for a permit to alter the building at 9700-9710 N. E. 2nd Ave., for an insurance office, subject to the tenant or owner submitting to the Council a site plan showing all area available for improvement for parking. Attorney James Dixon, representing the new tenant, Commercial Marine Underwriters, was present with company officials and Mr. Schulman, owner of the building. Mr. Dixon explained that the parking area in question was not under lease by his client, the insurance company, and he petitioned the Council to approve permit for alterations as soon as possible so that they can occupy the building by April 1st; that the request for additional parking should not be attached to the permit for interior alterations. In the discussion that followed Chairman Stobs of the Planning Board stated that the Board felt the owner of the building which had no paved offstreet parking, should provide and pave whatever area was available between the building and the alley, and for this purpose they asked that a site plan be presented to the Council. Mr. Fann advised that that the zoning ordinance does not state that a change of use must provide offstreet parking. The owner of the building indicated that he would be willing to pave the area behind his building. Mr. Bowen moved that the Council approve the request for a building permit on the part of the tenant to make alterations to this building. The motion was seconded by Mr. Spahn. Mr. McIntosh wanted to amend the motion to include approval of a site plan showing some parking. Following more discusssion Mr. Bowen moved to call the question. This motion was passed 3/2 with Councilmen Lodge and McIntosh dissenting. Mr. Bowen's original motion was then voted on and passed 3/2 with Councilmen Lodge and McIntosh dissenting. Mr. McIntosh then asked that an agenda item be made for the next regular Council meeting to set a date for a work shop to discuss offstreet parking in 3/3/81 -3- in the business area with the Planning & Zoning Board. BID OPENING: Pool Heaters - the following bids were opened: BRYAN STEAM CORP. Peru, Indiana 3 F450P-G $5,275.00 ENERGY ASSOCIATES, INC. No bid Pembroke Pines, Fla. SAM HAMILTON Miami, Fla. 3 Raypak $6,420.00 HORNER EQUIPMENT Teledyne Laars $2,513.70 Ft. Lauderdale, Fla. Questions arose as to cost of installation. Mr. McIntosh moved that this item be tabled for Council action until Mr. Petrey can come back with some specifics on cost of installation. The motion was seconded by Mr. Lodge and passed 4/1 with Mr. Bowen dissenting. RESOLUTION WAIVING BID PROCEDURE ON COUNTRY CLUB PEST CONTROL. The Village Manager reported that the Club has already contracted for pest control on an emergency basis, inasmuch as the staff cannot handle this work effectively. Mr. McIntosh moved approval of the resolution waiving bid procedure for pest control at the Country Club, on an emergency basis. The motion was seconded by Mr. Bowen and passed 4/1 with Mr. Lodge dissenting. Mr. Spahn asked that we do not wait five months to find out how effective this program is, that we get a monthly report and a copy of the Health Dept. report. The above approved resolution is entitled: RESOLUTION NO. 708-81 A RESOLUTION WAIVING BID PROCEDURE FOR PEST CONTROL SERVICE AT MIAMI SHORES COUNTRY CLUB. RESOLUTION WAIVING BID PROCEDURE ON TILE WORK AT THE COUNTRY CLUB. Mr. Ackley reported that this resolution is necessary in order that 3/3/81 -4- the men's restrooms will be finished by the middle of March in time for the Member/Guest Tournament. Mr. McIntosh asked how much money is involved in this project. Mr. Ackley stated that the estimated amount received today is $2500.00. Mr. McIntosh moved that the request for approval be denied as he did not see it as an emergency. The motion was seconded by Mr. Bowen. After further discussion a motion was made to call the question which was unanimously approved. The vote was called on the motion to deny the request but it failed to pass on a 2/3 vote with Mr. Lodge, Spahn and Mayor Everett dissenting. Mr. Lodge then moved that the resolution be approved. The motion was seconded by Mr. Spahn and carried 3/2 with Mr. McIntosh and Mr. Bowen dissenting. It was requested that that the resolution indicate that the cost will not exceed $2500.00. This resolution is entitled: RESOLUTION NO. 709-81 A RESOLUTION WAIVING BID PROCEDURE FOR INSTALLATION OF CONCRETE SHOWER PARTITIONS AND TILE WORK AT THE MIAMI SHORES COUNTRY CLUB. RESOLUTION ESTABLISHING A DEFERRED COMPENSATION PLAN THROUGH ICMA RETIREMENT CORPORATION. As reviewed by Mr. Ackley, the resolution approving the contract with the ICMA Retirement Corporation establishing a deferred compensation plan on his behalf, had been deferred pending an opinion from the Village Attorney. Mr. Fann stated that this was the appropriate action to take to allow Mr. Ackley to join this plan. Upon motion made by Mr. Bowen and seconded by Mr. Lodge, this resolution was unaminously passed and adopted, same being entitled: RESOLUTION NO. 710-81 A RESOLUTION ESTABLISHING A DEFERRED COMPEN- SATION PLAN THROUGH THE INTERNATIONAL CITY MANAGEMENT ASSOCIATION RETIREMENT CORPORATION. 3/3/81 -5 - APPOINTMENT OF ELECTION JUDGES. A list of election Judges was presented to the Council as follows: Dorothy Nunge 169 N. W. 104th St. Ada Durham 175 N. W. 100th St. Ethel Landis 246 N. E. 100th St. Loretta Jones 1187 N. E. 96th St. Frances Green 9104 N. E. 10th Ave. Vera Techo 709 N. E. 93rd St. Vivian Hanes 810 N. E. 91st Terr. Marjorie Pearson 6 N. E. 105th St. Melvin Roberts 370 N. E. 101st St. Robert Ahrendt 134 N. E. 100th St. William W. Raup 824 N. E. 100th St. Sidney Lion 308 N. E. 96th St. Upon motion made by Mr. McIntosh and seconded by Mr. Lodge, the list was unanimously approved. Mr. Ed Abdella announced a Town Hall meeting to meet the candidates on April 8, 1981, 7:30 p.m. at the Community Center. Mr. Abdella also announced that the Miami Shores Property Owners Assoc. has scheduled a "Police Appreciation Day" for April 24, 1981 with a Get to Know Your Police party at the pool, at $5.00, with proceeds to go to the Police Dept. PARKING LOT IMPROVEMENTS. As Mr. Lodge had moved to table this subject at the last meeting, he moved that it be taken from the table. The motion was seconded by Mr. Bowen and carried unanimously. A detailed report was submitted by the Village Manager on the need for improving the municipal with estimated costs of paving and other improvements required by Village Code. Discussion followed concerning setting priorities for improvements, condemnation of unimproved land in the parking zone and increasing needs of the changing businesses. Mr. Ackley recommended that a study be made of all available parking 3/3/81 -6- areas, present and future business requirements and priorities for improve- ments and/or acquisitions by condemnation. Mr. Spahn asked that this survey be available for the first meeting in April. Mr. Bowen moved that the Council approve the Village Manager's recommendation for a parking study. The motion was seconded by Mr. Spahn and carried unanimously. RECREATION DEPARTMENT FEES. Following complaints on the recently imposed tennis fees at the municipal courts, it was requested that the subject be agendaed for this meeting. Mr. Lodge moved that the tennis fees at the municipal courts be discontinued. The motion died for lack of a second. In the discussion that followed Mr. Spahn pointed out that during budget hearings the proposal to increase or establish new fees for the Recreation Dept. was deleted from the budget and he felt that this had established a form of policy and that the administration should not changq the policy without bringing it back to Council. Mr. Lodge again moved that the tennis fees at the municipal courts be discontinued as of 3/4/81. The motion was seconded by Mr. Spahn and carried 4/1 with Mr. McIntosh dissenting. At the suggestion of Mr. Spahn, with concurrence of Council, it was agreed that the policy would be that any new fees or programs would be handled as part of the budgetary process. Anything new that comes up during the year should be reviewed by Council. TELEPHONE SYSTEM REPORT. Upon recommendation of Mr. Ackley, Mr. McIntosh moved to table action on this pending a recommendation to be made by the Village Manager. The motion was seconded by Mr. Lodge and carried unanimously. REVISED COUNTRY CLUB BUDGET. Mr. Ackley asked for a work shop to review the Country Club budget 3/3/81 -7- which, he stated, is already outdated. This work shop was scheduled for March 24, 1981, 7:30 p.m. at the Village Hall. VILLAGE MANAGER'S REPORT. (a) Golf Car Systems contract - executed new contract as approved at the last meeting. (b) Pending law suits - report. (c) Community College N.E. 2nd Ave. project - withdrawn by the College. (d) Operational projects at Country Club - report. (e) Financial statements - report. COUNCIL. Mr. Spahn read a letter to Mayor Everett requesting that a proposal to establish a Miami Shores Country Club Authority be put on the agenda of March 17th. ANNOUNCEMENTS. Mrs. Fran Farina reported that the train whistle ordinance had been passed by the County Commission on first reading and that the second reading and public hearing will be held on May 19th, Dade County Commission chambers, and that anyone can be heard. The Country Club Manager, Gwynn Fletcher, announced March 14th St. Patrick's Day dinner dance; March 18 - Member/Guest Tournament; March 28 - Country/Western dinner dance. The Mayor announced Miami Shores Day at the race track - March 25th. The meeting adjourned at 10:25 p.m. Village Clerk APPROV /A- , /t/ Henry A. Everett, Mayor 6