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02-17-1981 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL February 17, 1981 The regular meeting of the Miami Shores Village Council was held on February 17, 1981, 7:30 p.m., at the Village Hall, with the following Council- men present: Mayor Henry A. Everett Donald W. McIntosh Ralph E. Bowen Herbert Spahn, Jr. Robert J. Lodge Absent: None Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Paul H. Moehlman of the Miami Shores Presb yterian Church, and followed by the Pledge of Allegiance. MINUTES of the meeting of February 3, 1981, were approved as written by motion made by Mr. Spahn, seconded by Mr. Bowen and passed unanimously. PLANNING BOARD MINUTES - February 12, 1981. At the Board meeting of February 12, 1981, the request made by Gavin Leedy, 10110 N. Miami Avenue, to enclose a screened porch and replace a fiberglass roof with a permanent type flat roof, was denied on the basis of the addition being in the rear setback. Mr. Leedy filed a letter asking for an appeal before Council. In the discussion that followed it was noted that in addition to the setback problem, the flat roof addition, according to the Building Inspector, was in excess of the permitted 15% flat roof area. There was some disagreement on this issue. The setback variances had been approved when the building was permitted on this piece of property and it was argued that further approval on this issue was not necessary. However, Mr. Bowen moved that the variances, if necessary, be granted to the Leedys so that 2/17/81 -2-- they may improve the existing structure in accordance with the plans sub- mitted. The motion died for lack of a second. Mr. McIntosh stated that it appears that the reason for the denial by the Planning & Zoning Board, as stipulated by the minutes, was because the proposed addition was too far into the rear setback, and this Council has determined that prior requests were permitted on the setbacks. Mr. McIntosh then moved that since there is no setback requirement that this applicant's request be approved as to setbacks only. The motion was seconded by Mr. Bowen and carried unanimously. Mr. McIntosh further moved to have Mr. Leedy go back to the Planning & Zoning Board and try to get the square footage of the flat roof resolved by the Board and Mr. Leedy. The motion was seconded by Mr. Lodge and then withdrawn following Mr. Bowen's comments that he did not feel these people should be made to go back to the Planning Board. Mr. Lodge withdrew his second but felt it should go back to the Board because of some of the un- resolved questions that were raised. Mr. McIntosh's next motion was to refer this back to the Planning & Zoning Board for the flat roof only and the height problem for their recommendation back to Council, if necessary. The motion was seconded by Mr. Spahn and passed unanimously. Mr. McIntosh then suggested to Mr. LuBien, Mr. Ackley and the Planning Board, that if plans are not in order in every respect for the Planning & Zoning Board to make a decision that they be stopped and get the information so that all questions by the Board can be answered before they come to Council. PLANNING BOARD - contd. The Board approved request for a variance to use wood construction on a ramp for handicap facilities at the home of Wiener Vadas, 10166 N. E. 12th Ave. Mr. McIntosh moved that the variance for a wood ramp be approved as a hardship. The motion was seconded by Mr. Spahn and carried unanimously. The wood exterior paneling on this house was also approved as a 2/17/81 -3- variance by motion made by Mr. McIntosh, seconded by Mr. Bowen and carried unanimously. BID RECOMMENDATIONS: (a) Fertilizer - golf course Mr. Ackley recommended acceptance of the low bid of the Grace Co. Mr. McIntosh moved that the Council accept the recommended bid of the Grace Co. in the amount of $2,000.00. The motion was seconded by Mr. Bowen and passed unanimously. (b) Outside lighting at Country Club Mr. Ackley recommended that the bid on the outside lighting at the Country Club be rejected and rebid, which was approved by motion made by Mr. McIntosh, seconded by Mr. Bowen and passed unanimously. RESOLUTION TO OPEN AN ACCOUNT AT CHASE FEDERAL for insurance reserve funds. Upon motion made by Mr. McIntosh and seconded by Mr. Bowen this resolution was unanimously approved, same being RESOLUTION NO. 706-81. GOLF CAR SYSTEMS REPORT. A proposal was made at the last meeting by Golf Car Systems for renewal of their contract. Consideration was deferred pending the attendance of Mr. Bill Dodd, who was present at this meeting. Mr. Spahn had made a study of the costs involved in the lease vs. owning and maintaining our own cars. He felt that we are paying too much for this service. Mr. Dodd pointed out that the costs as listed in the new contract would be dropping $13,000.00, and that the Club would be paying approximately $59,000.00 (annually) with the converted car, on a period of 7 yrs. (2 yrs. on the present contract plus an additional 5 yrs.). After discussing the cost of the conversion Mr. Bowen moved approval of the Golf Car Systems contract on the 2 plus 5 year basis, subject to splitting the cost of converting the bag rack. The motion was seconded by Mr. Spahn and passed unanimously. Mr. Dodd stated he would present this to his company and report back. TELEPHONE COMPANY REPORT. Mr. Ackley reported that the phone company has changed service 2/17/81 -4- consultants on our account and that they needed until the next meeting to review our system and make a report. Mr. Ackley stated that in the meantime he had received a report from ITT and that this information will also be available at the next meeting. Mr. McIntosh moved that action be postponed on this subject until March 3rd. The motion was seconded by Mr. Lodge and passed unanimously. PAVING PARKING LOT ON 98th St. Mr. Ackley reported that the CIF budget approved at the last meeting included $18,000 for parking lot paving, and proposed that improvements be started with the lot on 98th Street and continue with the entire downtown parking lots. He estimated the total cost on the 98th Street lot would be $34,000. Mr. Spahn wanted information on the whole package to determine what should be done first. Mr. McIntosh pointed out that an insurance company is going into the hardware store location and Mr. Frix is proposing a grocery store on the east side of 2nd Avenue, neither of which will have sufficient parking. Mr. Bowen felt that the first step should be to hard surface the lot on 98th Street which is the only Village -owned not paved. After further discussion Mr. Lodge moved that this be tabled until March 3rd for further information. The motion was seconded by Mr. McIntosh and passed 4/1 with Mr. Bowen dissenting. TRAIN WHISTLE ORDINANCE. Fran Farina presented a copy of the County ordinance under consideration with her report on the procedures outlined in the ordinance, if adopted by the County Commission, whereby the cities may enforce restrictions on whistle blowing. In addition, Mrs. Farina recommended that the Village pass a resolution in support of this ordinance and send it to the County Commission. Mr. Lodge moved adoption of a resolution in support of this ordinance. 2/17/81 -5- The motion was seconded by Mr. Spahn and passed unanimously, with Mr. McIntosh asking that it be approved by the Village Attorney; said resolution to be known as: RESOLUTION NO. 707-81 A RESOLUTION TO THE BOARD OF COUNTY COMMISSIONERS EXPRESSING SUPPORT OF AN ORDINANCE TO CONTROL TRAIN WHISTLE NOISE. LETTER FROM F.E.C. REGARDING INSURANCE COVERAGE. The F.E.C. informed the Village that it is essential that the R.R. provide the insurance on our private crossings and that reiupon, mbursement for this insurance premium they will indemnify the Village on these crossings. Mayor Everett pointed out that we should have some credit from our present insurance carrier. Mr. Lodge moved that the Village Manager pay the F.E.C. the insurance premiums they require of approximately $1200.00 a crossing and seek to get a credit from our insurance carrier. The motion was seconded by Mr. Bowen and passed unanimously. DADE LEAGUE OF CITIES GENERAL MEMBERSHIP DINNER MEETING. To be held at the Miami Shores Country Club on February 26, 1981. The following Councilmen stated they would attend with their wives: Mayor Henry Everett Ralph Bowen Herbert Spahn Bob Lodge REPORT ON FLORIDA LEAGUE OF CITIES CONFERENCE. Councilman Bowen reported on his attendance at the 2Qth. Annual Conference for City Officials and City Attorneys held in Tallahassee,. He reviewed the history of the Florida League along with its policies and legislative programs Mr, Bowen stated he was impressed with the quality and dedication of the people who attend these conferences and was proud to represent the Village. 2/17/81 -6- VILLAGE MANAGER'S REPORT. (a) January permits - report. (b) Food & Beverage report - Council asked for expenses to accompany income report. (c) Workers Compensation report. (d) Pending law suits - Mr. Ackley added others and stated that an up-to-date list would be mailed to Council. (e) Tennis fees - at Community Center. Some members of Council and residents in attendance wanted to discuss this item but since it was not an individual agenda item the Village Attorney stated no action should be taken by Council at this meeting. The Council requested that this subject be put on the next agenda with information on all fees at the Recreation Center and revenue collected. The Council also requested that the agenda be posted in all public buildings. (f) Country Club membership report as of 1/31/81. Mr. McIntosh again asked about the dollar value of membership income. Mr. Ackley stated that the Council would have for review a copy of the revised budget on March 3rd. An acknowledgment was made of the death of Frank Shuflin, a Village architect,and Council requested that the Shuflin family be sent a letter in appreciation of the services Mr. Shuflin had rendered the Village as architect and citizen. The meeting adjourned at 9:35 p.m.