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02-03-1981 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL February 3, 1981 The regular meeting of the Miami Shores Village Council was held on February 3, 1981, 7:30 p.m., at the Village Hall, with the following Councilmen present: Mayor Henry A. Everett Ralph E. Bowen Robert J. Lodge Donald W. McIntosh Herbert Spahn, Jr. Absent: None Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened by an invocation given by Rev. Delos Sharpton, Miami Shores Baptist Church, followed by the Pledge of Allegiance. MINUTES - January 20, 1981. Minutes of the Council meeting of February 3, 1981, were approved as written by motion made by Mr. Bowen, seconded by Mr. McIntosh and passed. PLANNING BOARD MINUTES - January 22, 1981. A request was made by Sam Rabin, 9910 8 9920 N.E. 2nd Avenue, for approval of revised alterations, interior and exterior. Action was deferred until the architect arrived. At that time, Mr. Lodge made a motion that the decision of the Planning & Zoning Board be upheld. The motion was seconded by Mr. Bowen and passed 4/1 with Mr. McIntosh dissenting. VILLAGE MANAGER'S REPORT - (1) Financial Statement - This item was addressed at this time because two representatives from Coopers and Lybrand were present and Council did not want to delay them any longer than was necessary. Mr. McIntosh inquired as to the feasibility of quarterly interim reports from Coopers and Lybrand. 2/03/81 -2- Mr. Bowen said that the Finance Director has the capability of producing it. Mr. McIntosh said that if money is not being spent, it should be discussed sooner. There were no other questions directly for Coopers & Lybrand so Mayor Everett suggested that further discussion be saved for the Village Manager's report. BID OPENINGS (a) 10 tons 7-11-7 Fertilizer The following bids were received: W. R. GRACE & CO. P. 0. Box 1210 Fort Pierce, FL. 33450 $2,000.00 ESTECH GENERAL CHEMICALS CORP. P. 0. Drawer 820 Fort Pierce, FL 33450 $2,200.00 ATLANTIC FERTILIZER 6 CHEMICAL CO. P. 0. Box 1488 Homestead, FL 33030 $2,208.00 FLORIDA EAST COAST FERTILIZER CO. P. 0. Drawer 8 305 South Flagler Avenue Homestead, FL 33030 $2,446.40 The bids will be tabulated and a recommendation will be made at the next meeting. (b) Electrical Work to Install Lighting at the Miami Shores Country Club The following bid was received: LLOYD N. JONES, INC. 5861 W. 3rd Avenue Hialeah, FL 33012 $4,000.00 Mr. McIntosh made a motion to defer action until the Village Manager presents a tabulation sheet and recommendation at the next meeting. The motion was seconded by Mr. Bowen and carried unanimously. 2/03/81 -3- Lou Sauber, 9333 N.E. 9th Place, asked if it was possible to have three (3) resident electrical contractors, Mr. Bennett, Mr. Schaeffer, and Mr. Aster give some input. Mr. Ackley said that they were on the vendor list and had been sent specifications. FLORIDA EAST COAST RAILROAD CROSSING Mr. Ackley said that they have not yet contacted us. We sent them a letter asking if they would approve Village Insurance for their purposes. REFERENDUMS PER COUNCILMAN MC INTOSH'S REQUEST (3) Any charter amendments that may be pertinent over recent years. We do not have time to give any charter amendments consideration during this next Village election. Mr. McIntosh said,that he raised this point so that Council present and future will think about it and work with Mr. Fann and Mr. Ackley in the,event :that there are any amendments to the charter that may be needed over the next year. (2) Referendum vote of taxpayers allocating legal taxes millage for capital improvement and depreciated items on Country Club property. Mr. McIntosh conferred with Mr. Fann on this issue who convinced him morally and legally that this is an issue that should be left untouched. According to Mr. McIntosh, if the Country Club operations is to be a sole supporting entity, it should be such. Mr. Sig Dirman, 1700 N.E. 105th St., asked why can't an assessment be made on the individuals of the Country Club. Mr. Fann responded that it is illegal. (1) Referendum vote on selling vacant land north of the Country Club with residential use restriction. Mr. McIntosh said that Mr. Fann informed him that the Council had the right to buy and sell property without a referendum. Mr. McIntosh asked Council to give serious consideration to authorizing the Village Manager to get two (2) MIA appraisals on the North three odd acres Ofunuti."1-77ed land that was purchased in 1967. Mr. McIntosh volunteered to give a survey of the subject property. The two appraisals would be for single-family residential use with certain restrictions and conditions and secondly for greater density use, namely villas or townhouses provided subject use can be adhered to and passed with the legal input of the Village Attorney. 2/03/81 -4- Subsequent to having these appraisals, have Council have a workshop with the membership committee of the Country Club. If it is decided upon to sell the land, that all funds be used to reduce or do away with the bonded indebtedness that the Country Club is now faced with in access of $500,000, and any surplus be dumped into a Capital Improvement Reserve for the Country Club operation in the future. Mr. Spahn made a motion to table this entire concept at this time. Mr. Bowen seconded it. The vote was carried 4/1 with Mr. McIntosh dissenting. GOLF CAR SYSTEMS The President of Golf Car Systems was unable to attend the Council meeting, therefore, Mr. Ackley suggested that this be deferred until he can come before Council. Mr. McIntosh moved that this item be deferred but that definite action be taken one way or the other at the next regular Council meeting with or without Golf Car Systems being present. The motion was seconded by Mr. Lodge and carried unanimously. VILLAGE MANAGER'S REPORT (a) Citizens Crime Watch - Mr. Ackley net with Dottie Yates and Chad Chumbley and Crim Watch will hire employees using the funds given to them by the Village and the employee will work in Village Hall approximately three and one half hours a day. (b) Transfer of funds for purchase of hand-held radios- Mr. Ackley reported that approximately $150 more than originally requested will be transferred. The reason is to provide an addition frequency to make them compatible with the present system. Mr. Lodge moved that the budget transfer in the amount of $4,513.00 be authorized. This motion was seconded by Mr. Spahn and passed unanimously. (c) Public Official's Liability Insurance - According to Mr. Ackley, Steve Christie reported that they are going to have to go back to the insurance carrier again for another quote using the changes we've made which will require another application and three (3) signatures from the Council. (d) Discussion of $25 General Fee for summer - Mr. Spahn proposed that the Country Club have advertised, to the people in the Shores, the ability to join the Club as a general member for the amount of $25 for the period from May 1 to October 1. 2/03/81 -5- Mr. Lou Sauber, 9333 N.E. 9th Place said that he thought the $25 is too low. Mr. Bowen agreed. Mr. McIntosh moved that a general fee summer rate of $25 from May 1 to October 1 as per Mr. Spahn's suggestion be defeated. The motion was seconded by Mr. Bowen and passed 4/1 with Mr. Spahn dissenting. (e) Mallicotte Trial This is a report on the trial which is included for Council's information. Mr. Bowen requested a report concerning the status of all current cases against the Village. Mayor Everett requested a letter by Mr. Ackley bringing Council up to date on all pending cases. After discussion, Mayor Everett polled Council for a consensus to request a letter fran Mr. Ackley bringing all Council members up to date from the legal status on all litigation against the Village. The poll was as follows: Mayor Everett yes Mr. Bowen yes Mr. McIntosh yes Mr. Spahn yes Mr. Lodge yes (f) Report on fuel storage - After lengthy discussion, Mr. Ackley said that he would like to look At the centralized storage of gas at the Country Club and come back with a report to Council. (g) Daily Report - Food and Beverage Total, the Club made a little more as compared to last year. We are down in terms of revenue and we're down in the area of banquets. Lou Saul -r asked the present status of the Country Club Manager. Mr. Ackley reported that the Club has an acting Manager. lir. Newton Gwynn Fletcher, who has agreed to stay with us for at least 60 days and after tonight's meeting he may want to stay as long as April. He has recommended that we hire a Food and Beverage Manager in the Clubhouse which will make changes at the Club in the current organization. Lou Sauber asked, out of 64 applications, how did the club get a temporary person. Mr. Ackley responded that he was originally permanent. Mr. Ackley felt that he was the only qualified applicant. Mr. Ronald A. Weedall, 1665 N.E. 104th Street asked what has been the golf participation as compared to that of a year ago. Mr. Ackley said he thought it was approximately the same, maybe less. Mr. Weedall added that he thought the greens fee is too high. Mr. Ackley responded that the Club's fees are $1.00 less this year than last year. (h) UCAC Recommendation - Mr. Ackley recommended that UCAC be given a one year trial basis. Their annual fee is $600.00. 2/03/81 -6- Mr. Lodge moved that Council accept Mr. Ackley's recommendation. The motion was seconded by Mr. Spann, and passed by three affirmative votes which were all that were present. (i) Telephone Workshop - Mr. Ackley met with the telephone company people and they are going to come back with a report for the next meeting which will break down the phone costs showing the equipment costs for that set and the location for that set, the common equipment costs which will be a pro -rated cost for that set and the mileage for that specific set and each will be broken down for each station showing the location of the station. (j) Capital Improvement Fund - Mr. Ackley recommended the restructure of the Capital Improvement Fund. Mr. Spann moved that they accept Mr. Ackley's recommendation for appropriation of C.I.F. funds in the amount of $261,462.00. This motion was seconded by Mr. Lodge and passed unanimously by all four (4) present. (k) Equi-surance Plus - This is simply a report to Council that Mr. Ackley plans to offer this life insurance program to the employees. It will not cost the Village anything. (1) Financial Statement - Mr. Ackley stated that the Financial Statements were audited by November 14, 1980 and returned from the printers by the 2nd week of December. Mr. Bowen mentioned that the Dade League of Cities meeting February 5, 1981 was addressing the situation of blowing of train whistles and horns. Mr. Bowen thought that a representative of Council should be present. As everyone else had previous commitments, Mr. Ackley was asked to contact Mr. McIntosh. The meeting was adjourned at 10:00 p.m. Connie Bruda Deputy Village Clerk