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01-20-1981 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL January 20, 1981 The regular meeting of the Miami Shores Village Council was held on January 20, 1981, 7:30 p.m., at the Village Hall, with the following Council- men present: Mayor Henry A. Everett Donald W. McIntosh Ralph E. Bowen Herbert Spahn, Jr. Robert J. Lodge Absent: None Mr. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Mr. Paul May, a Villager, followed by the Pledge of Allegiance. Concerning the MINUTES of the meeting of January 6, 1981, Mr. Bowen asked that the word "favorably" be added to the second last sentence on Page 5, to read as follows: "Mr. Bowen commented favorably He then moved approval as amended. The motion was seconded by Mr. McIntosh and passed unanimously. PLANNING BOARD MINUTES - January 8, 1981, no action required. BID RECOMMENDATION. Chain link fence for the Public Works property.- Mr. Ackley recommended accepting the low bid of Best Fence Co. in the amount of $13,136.00, with the money to be taken from the Capital Improvement Fund. Mr. McIntosh moved approval of the Village Manager's recommendation to accept the low bid in the amount of $13,1360.00. The motion was seconded by Mr. Bowen and passed unanimously. Mr. McIntosh asked the Village Manager to come back with a specific 1/20/81 -2- categorical list of recommendations for the Capital Improvements Fund. ORDINANCE AMENDING PENSION PLAN - 2nd reading. The ordinance to establish a one year limit on option to buy back prior service upon re-entry into the Pension Plan was before the Council for second reading. Upon motion made by Mr. Lodge and seconded by Mr. Spahn, this ordinance was unanimously passed and adopted, same being entitled: ORDINANCE NO. 426-81 AN ORDINANCE AMENDING SUB -SECTION (b) OF SECTION 34, ARTICLE II, OF CHAPTER 17, OF THE CODE OF ORDINANCES, MIAMI SHORES VILLAGE, FLORIDA; ESTAB- LISHING ONE YEAR LIMITATION ON OPTION TO RECEIVE CREDIT FOR PRIOR SERVICE FORFEITED BY ACCEPTING REFUND OF CONTRIBUTION; PROVIDING EFFECTIVE DATE. COUNCIL APPRECIATION. At this point in the meeting all Council wives were present, at the request of the Miami Shores Property Owners Association, and Judge Joseph P. Farina, doing honor for the Association, presented each Councilman with a plaque in appreciation of their dedicated service to the Village. The wives of the Councilmen were given a $25.00 certificate for food and beverage at the Country Club. REQUEST FOR PARTTIME HELP FOR CITIZENS CRIME WATCH. Dorothy Yates and Chad Chumbley, Coordinators for the Citizens Crime Watch, were present to request that the Village furnish a part-time employee to coordinate the Citizens Crime Watch for Miami Shores. After some discussion of salary expense, available office equipment and space (which Mr. Ackley felt could be found), Mr. McIntosh moved that an amount up to $7500.00 be allocated to provide a Crime Watch program personnel for the remainder of this fiscal year. The motion was seconded by Mr. Bowen and passed unanimously. AUTHORITY TO PURCHASE HAND-HELD RADIOS. A request was made by the Police Dept., because of increased motor 1/20/81 -3- and foot patrols, for the purchase of five additional Motorola radios at a cost of $4513.00, with a required budget transfer. Mr. Spahn moved that the Village Manager be authorized to purchase five additional Motorola radios for the sum of $4513.00, with a budget transfer. The motion was seconded by Mr. Bowen and carried unanimously. INSURANCE FOR FLA. EAST COAST RAILROAD CROSSINGS. A letter had been received from the Florida East Coast Railway notifying the Village that it would be necessary to pay for liability insurance on the two private crossings on the golf course. In the discussion that followed, and on advice of Mrs. Everett, Mr. Ackley agreed to contact our insurance agent to see if we are covered for this liability, as well as, contacting the Railroad as to this option. Mr. Bowen asked that the Railroad be requested to limit its horn blowing on the golf course during the hours that it is not being used. APPROVAL OF CONTRACT WITH ARCHITECTURAL FIRM. A work shop discussion had been held with Mr. James Garland of Carr Smith & Associates, concerning the charts and schematic plans they propose to furnish the Village at a cost of $5,000 to $7,000. As a result of this review Mr. Bowen moved approval of the contract with the architectural firm of Carr Smith & Assoc. The motion was seconded by Mr. McIntosh and passed 4/1 with Mr. Lodge dissenting. APPOINTMENT OF DEPUTY VILLAGE CLERK. It was proposed that a Deputy Clerk be named to serve in the absence of the Village Clerk. Miss Connie Bruda was named as Deputy Clerk by motion made by Mr. McIntosh, seconded by Mr. Bowen and passed unanimously. VILLAGE MANAGER'S REPORT. (a) Village objectives - Mr. Ackley asked the Council to establish priorities for the 1981-82 fiscal year, that he is revising the budget format for zero base budgeting, and would like to review the concept with the Council at a work shop. Mayor Everett said the date for the work shop would be set at the next meeting of February 3rd. Mr. McIntosh requested information on actual revenue and expenditures. 1/20/81 -4- (b) Permits for December, 1980 - information. (c) Public Officials Liability insurance - will furnish report as soon as we hear from our insurance agent. (d) Holiday extra duty - Police Dept. - report of extra hours worked by Police Dept. between December 1 and December 31, 1980. (e) "701" grant money - Mr. Ackey asked if Council was interested in applying for grant money to update zoning ordinances. Mr. Bowen felt it would be unwise to consider federal money that is tied in with HUD. The Council took no action. (f) Review of audit - to be held at the first meeting in February. Mr. Ackley also reported that we are required to get an audit of our Federal Revenue Sharing funds. (g) Kiwanis Barbeque - The Kiwanis Club had requested for their Barbecue of February 19, 1981, the use of two golf cars and clos- ing the Clubhouse for food service only after 4:00 p.m. Mr. Spahn moved that this request be granted. The motion was seconded by Mr. Lodge and carried unanimously. (h) Report on pool heater - Mr. Ackley reported that the present pool heater is not repairable and recommended replacing it with three small heaters at a cost of approximately $2300.00. The Council accepted Mr. Ackley's recommendation that this be put out to bid. Golf Car Systems - new proposal to be available for the first meeting in February. Country Club security - schedule submitted by the Country Club. Country Club budget - revised budget to be brought to Council in February. Car wash service in parking lot of Country Club - to be tried for 30 days. Code Enforcement ordinance - Mr. Ackley reported on attendance at the County Commission meeting at which they approved an amended ordinance which would allow the cities to maintain Code Enforcement Boards to enforce local ordinances. Mr. Joe Lodge called attention to Governor Graham's public observance to be held on January 25, 1981, on return of the Hostages, and asked that the Village support this endeavor. Mr. Bowen added that a tribute should be paid to the eight members of the Armed Forces who died in the attempted rescue. 1/20/81 -5- Mayor Everett announced that following tonight's meeting instructions from the chair will be that the Council strictly follow the agendaed items with no deviation, so that the Council table will not be used for campaign speeches. The meeting adjourned at 9:00 p.m. Vi lage Clerk