01-06-1981 Regular MeetingREGULAR MEETING
MIAMI SHORES VILLAGE COUNCIL
January 6, 1981
The regular meeting of the Miami Shores Village Council was held
on January 6, 1981, 7:30 p.m., at the Village Hall, with the following
Councilmen present:
Mayor Henry A. Everett
Donald W. McIntosh
Ralph E. Bowen
Herbert Spahn, Jr.
Robert J. Lodge
Absent: None
Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr.,
Village Attorney, were also present.
The meeting was opened with an invocation given by Father John
McLaughlin of St. Martha's Catholic Church, followed by the Pledge of Allegiance.
MINUTES of the meeting of December 16, 1980, were approved as written
by motion made by Mr. Bowen, seconded by Mr. McIntosh and carried.
BID OPENINGS:
(a) Carpet for Snack Shack - The following bids were opened:
HARRY RICH Removal of existing
Miami, Florida $1,938.600 carpet
200.00
DOLAN Enterprises, Inc.
Miami, Fla. 33127 2,200.00 46.00
CARPET SYSTEMS
Miami, Fla. 33168 2,047.50 135.00
DORIS SISKE
Miami, Fla. 2,170.00 150.00
Because of the immediate need for this carpet Mr. Ackley
recommended that the bids be turned over the Mr. Fletcher, Club
Manager, to review and come back before the end of the meeting, which
recommendation was approved by Council.
(b) Chain Link Fence for the Public Works Property - The following bids
were opened:
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Net Option Total
1/6/81
BEST FENCE CO.
Hialeah, Fla. 33013 $12,236.00 900.00 $13,136.00
FEDERAL FENCE CO., Inc.
Ft. Lauderdale Fla. 33334 13,790.00 1076.00 14,866.00
FENCE MASTERS, Inc.
Miami, Fla. 33166 15,300.00 1200.00 16,500.00
R. M. GIBBONS FENCE CO.
Miami, Fla. 33150 14,482.30 14,482.00
QUAID INSTALLATION, Inc.
Orlando, Fla. 32807 14,900.00 1125.00 16,025.00
MURRAY FENCE CO.
Miami, Fla. 16,495.00 1339.00 17,834.00
Mr. Ackley stated that the bids would be tabulated and a recommendation
made at the next meeting.
ORDINANCES AMENDING THE PENSION PLAN:
(a) Ordinance giving the Village Manager, Village Clerk and Village
Attorney, (Council appointees) option to be excluded from the
Miami Shores Pension Plan.
Following the second reading Mr. Lodge moved approval of this
ordinance as read. The motion was seconded by Mr. Bowen and
passed 4/1 with Mr. McIntosh dissenting, said ordinance is
entitled:
ORDINANCE NO. 425-81
AN ORDINANCE AMENDING SUB -SECTION (b) OF SECTION
29, ARTICLE II, OF CHAPTER 17, OF THE CODE OF
ORDINANCES, MIAMI SHORES VILLAGE, FLORIDA; PRO-
VIDING OPTION TO VILLAGE MANAGER, VILLAGE CLERK,
AND VILLAGE ATTORNEY TO EXCLUDE THEMSELVES FROM
MEMBERSHIP OF THE MIAMI SHORES VILLAGE PENSION
PLAN; PROVIDING EFFECTIVE DATE.
(b) Ordinance establishing one year limitation on option to pick up
past service on re -joining the pension plan.
This ordinance was approved on first reading by motion made
by Mr. Bowen, seconded by Mr. Spahn and carried unanimously.
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RESOLUTION TO ESTABLISH DEFERRED COMPENSATION PLAN WITH ICMA
RETIREMENT CORP. FOR THE VILLAGE MANAGER.
Because the appendixes to the resolution were delivered just prior
to the meeting Mr. McIntosh stated that he had not had an opportunity to read
the documents and moved that the resolution be tabled. The motion died for
lack of a second. Mr. Bowen added that he did not understand these agreements
and would be guided by the Pension Board and the Village Attorney's advice.
Mr. McIntosh then moved that this item be tabled. The motion was seconded by
Mr. Spahn and passed unanimously.
RESOLUTION TO COUNTY COMMISSION OBJECTING TO ORDINANCE ON
CODE ENFORCEMENT.
Following the reading of this resolution Mr. McIntosh moved that it
be adopted. The motion was seconded by Mr. Lodge and unanimously carried, said
resolution being:
RESOLUTION NO. 704-81
A RESOLUTION TO THE BOARD OF COUNTY COMMISSIONERS
OBJECTING TO THE COUNTY ORDINANCE ON CODE ENFORCE-
MENT BOARDS.
Mr. McIntosh commended the Manager on his letter to Commissioner
Oliver (who proposed the ordinance) and moved that the Mayor and Village Manager
present this resolution to the County Commission. The motion was seconded by
Mr. Spahn and passed unanimously.
Mr. Fletcher, Club Manager, returned after checking the carpet bids,
with the suggestion that the Council allow the Village Manager and himself to
accept the best bid after comparing guarantees and installation schedules.
Mr. Lodge moved that Mr. Ackley and Mr. Fletcher be authorized to accept the best
bid and get the job done as soon as possible. The motion was seconded by Mr.
Spahn and carried unanimously. Mr. Bowen suggested that the snack shack be
closed until the new carpet is installed, if it is causing a safety hazard.
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PUBLIC OFFICIALS LIABILITY INSURANCE.
Mayor Everett had reviewed the wording of this proposed policy
and pointed out changes that he felt should be made to meet our needs:
Under definitions of "insured" the Village Attorney should be included;
Section IV should not exclude the Pension Board, Library Board and Code
Enforcement Board, and paragraph (10), Section IV, should not exclude the
Village Attorney and medical personnel. Paragraph (14) should be eliminated.
In the discussion that followed Mr. McIntosh asked that it be
deferred for more study. Mr. Lodge asked for a work shop for review of all
insurance with the idea of putting it out to bid. Mr. Spahn added that he
understood that the insurance coverage could be reopened at any time. Mr.
Bowen stressed the importance of providing Councilmen with public officials
liability insurance. Since this had been tabled Mr. Spahn moved to bring it
back on the table. The motion was seconded by Mr. Bowen and passed 4/1 with
Mr. Lodge dissenting.
Mr. McIntosh moved that the Mayor, Village Manager and Village Attorney,
along with the insurance representative review this and come back with a report
to Council based on the amendment items presented as to this company's claim
costs, deductibles, etc. and make a recommendation to Council for Public
Liability Insurance coverage to be voted on by January 20, 1981. The motion
was seconded by Mr. Spahn and carried unanimously.
VILLAGE MANAGER'S REPORT:
(a) Food & Beverage revenues 12/20/80 - information.
(b) Country Club memberships 12/31/80 - 1271.
Mr. McIntosh asked for dollar figures in February as to
what the membership income actually is at that date vs.
budgeted income.
(c) Drainfield at Country Club - Mr. Ackley reported on an emergency
drainfield problem at the County Club necessitating immediate
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service which could not wait for competitive bidding.
A resolution to waive formal bids was read and
unanimously approved upon motion made by Mr. Lodge
and seconded by Mr. McIntosh, said resolution being:
RESOLUTION NO. 705-81
A RESOLUTION TO WAIVE BID PROCEDURE FOR THE
INSTALLATION OF A DRAINFIELD AT THE MIAMI
SHORES COUNTRY CLUB.
(d) Employees Self -Improvement & Educational Program. Copy
of a proposed plan providing employee educational advance-
ment funding was presented. It was agreed that any funding
for this program would have to be taken up at budget time.
(e) Real Estate signs - Mr. Ackley reported that all signs in
the public right-of-way are being removed and recommended
that we continue picking up signs, waiving any fee, and
send a notice to the Board of Realtors as to the proper
location for signs. Other sign violations on private property
should go before the Code Enforcement Board.
Work Shop meeting - January 7, 1981, 7:30 p.m. on:
(a) Country Club security.
(b) Golf Car Systems. Mr. Bowen reported he could not attend.
Work Shop meeting - January 15, 1981, 7:30 p.m. on:
(a) Telephone.
(b) Historical Committee
(c) Architectural firm.
COUNCIL
Mayor Everett read a letter from the Chamber of Commerce expressing
appreciation to the Police Department for providing excellent coverage during
the holidays, and to Tom Benton for his cooperation in handling the Christmas
street decorations.
Mr. Lodge asked about review of the audit and Mr. Ackley stated it
will be put on the agenda for January 20th.
favorably
Mr. Bowen commented/on the recent family type films that are being
shown at the Shores Theatre.
The meeting adjourned at 9:10 p.m.
Village Clerk