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12-02-1980 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL December 2, 1980 The regular meeting of the Miami Shores Village Council was held on December 2, 1980, 7:30 p.m., at the Community Center, with the following Councilmen present: Mayor Henry A. Everett Donald W. McIntosh Ralph E. Bowen Herbert Spahn, Jr. Robert J. Lodge Absent: None Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Father O'Donovan of St. Rose of Lima Catholic Church, followed by the Pledge of Allegiance. MINUTES - In regard to the minutes of the meeting of November 18, 1980, Mr. Bowen requested that Page 3. be corrected to reflect that he had asked that the present ordinance (on use of recreation fields) be enforced in its entirety. The minutes were then approved as corrected by motion made by Mr. Lodge, seconded by Mr. Bowen and carried. Mayor Everett announced a change in the order of the agenda, starting with: SUNDAY CLOSING OF RECREATION FIELDS. As this discussion had been tabled at the last meeting Mr. Bowen moved that it be taken off the table for reconsideration. The motion was seconded by Mr. Spahn and carried 4/1 with Mr. Lodge dissenting. Mr. Bowen reviewed the work of the recreation committees on use of the fields and their subsequent recommendation, following with a motion to approve the proposed ordinance. Mr. McIntosh seconded the motion for discussion only as hefelt the Village had the power to control the situation and was against 12/2/80 -2- closing the fields. Mr. Spahn suggested passing the ordinance (on closing) for 30 days starting January 1st, to evaluate its effect. Mr. Lodge argued that we are not enforcing the present ordinance which prohibits activities before noon. Mr. Bowen then suggested for Council consideration, that the present ordinance be enforced and that the new ordinance be held in abeyance until after the holiday season during which time we will be able to find out if the present ordinance is enforceable. After the ordinance was read and further discussed by parents in the to approve audience, the motion/and second were withdrawn. Mr. Bowen added that he wanted to try the enforcement of our present ordinance with the consideration that if the present ordinance cannot be enforced as to the intent with which it was drafted, he would bring the motion (on the new ordinance) back. Mr. Spahn asked that the Village Manager be directed to hire a supervisor for Sundays. Mr. McIntosh moved that the new ordinance not be passed as written. The motion was seconded by Mr. Spahn and carried unanimously. Mr. Spahn then moved that the Council authorize an expenditure of up to $1,000.00 for 12:00 to 5:00 p.m. supervision on Sunday, so that we can handle this problem. The motion was seconded by Mr. Lodge and carried unanimously. GOLF CAR SYSTEMS REPORT. A report prepared by the Village Manager on cost of renting golf cars vs. owning the cars, had been previously submitted to Council. Mr. Ackley presented revised figures on battery expenses, and reiterated his recommendation that the existing contract be extended until 1985, with a review of the formula and funding in 1983. Mr. Spahn stated that the cars are not accepted by the members, and that he didn't think there was any basis for continuing with the present contract. 12/2/80 -3- In the discussion that followed Mr. McIntosh proposed that time- consuming reports should not be made at the request of one Councilman. Mayor Everett ruled that if a Councilman wished a report he should address a letter to the chair and it will be brought to the next meeting to determine if it warrants the time. Mr. Spahn moved that the Council not take action on the Village Manager's recommendation and begin to get out of the lease arrangement by setting up a CIF fund and earmarking $30,000 at this time for future purchase of golf cars. The motion was seconded by Mr. Lodge, but was later withdrawn for discussion at a work shop following receipt of audit figures. CROSSWALK FOR PRESBYTERIAN CHURCH. This was placed on the agenda at Mr. McIntosh's request. Mr. Ackley read a report from the Public Works Director who had contacted Metro and was told they would install a crosswalk and signs upon request. Mr. McIntosh moved that the Manager be authorized to do whatever is necessary to implement and resolve the crossing problem on Park Drive. The motion was seconded by Mr. Spahn and carried unanimously. REPORT FROM HISTORICAL COMMITTEE. Mr. C. Lawton McCall, Chairman of the Historical Committee, gave a slide presentation of highlights of the history of Miami Shores through pictures and exhibits he had collected. In recapping his work on this project it was pointed out that expense money was needed for picture reproduction, typing, etc. Mr. Bowen moved that the Council authorize the Village Manager to allocate up to $1,000.00 from the contingency fund to produce an historical document. The motion was seconded by Mr. Spahn, with the request that a work shop be set up with Mr. McCall and the Committee, and then passed unanimously. 12/2/80 -4- Mayor Everett left the meeting at this point and Councilman McIntosh assumed the chair as Acting Mayor. BID OPENINGS AND RECOMMENDATIONS: (a) Work cart for golf course. The only bid received was as follows: SMITH CO. RED RIDER (a) $2485.00 elec. start (DeBra Enterprises) (b) 2295.00 recoil start Hollywood, Fla. 33020 The Village Manager recommended awarding the bid in the amount of $2295.00, with the recoil starter. Mr. Bowen moved adoption of the Manager's recommendation. The motion was seconded by Mr. Spahn and carried unanimously. (b) Portable dance floor. The only bid received was as follows: SICO INCORPORATED $2,268.00 15' x 18' Minneapolis, Minn. 55440 4,134.00 21' x 24' The Village Manager recommended acceptance of this bid. In reviewing the budget it was noted that $6982.00 had been allocated for a portable dance floor. Mr. Lodge moved approval of the Manager's recommendation for purchase of this dance floor. The motion was seconded by Mr. Spahn and passed 3/1 with Mr. McIntosh dissenting. (c) Fertilizer for golf course. The Manager recommended acceptance of the low bid of Atlantic Fertilizer in the amount of $1,908.00. Mr. Lodge moved acceptance of the Manager's recommendation. The motion was seconded by Mr. Spahn and passed 3/1 with Mr. McIntosh dissenting. FOOTBALL BANQUET AND TROPHIES. The Village Manager reported that most of the money for trophies had been cut out of the budget and some of the parents were requesting that the banquet and trophies be continued as in the past. In the discussion that followed parents criticized the cost of the banquets and some weakness in team supervision. Mr. Spahn moved that the Council appropriate a sum not to exceed $750.00 for trophies. The motion was seconded by Mr. Lodge and carried unam- imously. -5- 12/2/80 REQUEST FROM STATE DEPT. OF TRANSPORTATION. A request was made by the State DOT for permission to install a traffic signal support pole on property owned by the Village at Biscayne Blvd. and N. E. 105th St. The Village Manager suggested asking the State to consider the Village's previous request for a traffic light in front of the Country Club before acting on the State's request. Mr. Lodge moved that action be tabled on this request until we have a report from the Village Manager. The motion was seconded by Mr. Bowen and passed unanimously. STOP AND FRISK ORDINANCE. Councilman Lodge had requested consideration of a "stop and frisk" ordinance similar to the one enacted by Miami Beach. Mr. Ackley reported that a copy of the ordinance had been referred to the Chief of Police who answered that our existing ordinance was sufficient for this purpose. Mr. Spahn asked for a report on crime reduction as had been effected on Miami Beach. VILLAGE MANAGER'S REPORT. (a) Permits issued for October, 1980 - report. b Food & beverage sales report. c) Country Club memberships 10/31/80. Mr. McIntosh asked for membership figures in dollars. (d) Guest fees - golf course - Mr. Ackley recommended that the current guest fees be left at $10.00 weekdays and $15.00 weekends and holidays. Mr. Spahn moved that the Council accept the Manager's report on guest fees. The motion was seconded by Mr. Lodge and carried unanimously. (e) Public Officials Liability - Mr. McIntosh asked that this be postponed until the Mayor is present on December 16th. (f) Country Club - reported on proposed hiring of Club Manager. The meeting adjourned at 9:55 p.m. • Village Clerk