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10-21-1980 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL October 21, 1980 The regular meeting of the Miami Shores Village Council was held on October 21, 1980, 7:30 p.m., at the Village Hall, with the following Council- men present: Mayor Henry A. Everett Donald W. McIntosh Ralph E. Bowen Herbert Spahn, Jr. Robert J. Lodge Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Vern Worcester of the Miami Shores Christian Church, followed by the Pledge of Allegiance. MINUTES of the meeting of October 7, 1980, were approved by motion made by Mr. Spahn, seconded by Mr. Lodge and carried. Mr. McIntosh abstained from voting because of his absence from the meeting in question. PLANNING BOARD MINUTES - October 9, 1980, no action required. BID OPENINGS: (a) Pick up Truck - no bids received. (b) Riding Greens Mower - The following bids HECTOR TURF & GARDEN Miami, Fla. 33169 $6,890 DEBRA TURF & INDUS. EQUIP. Hollywood, Fla. 33021 were opened: .00 with trade-in $7,295.00 (c) Cab & Chassis with 20 -yd. Garbage Body - Bids were received follows: SOUTHLAND EQUIP. CORP. Bartow, Fla. 33830 H. F. MASON EQUIP. CORP. Hialeah, Fla. 44012 TOM WOOD EQUIP. CORP. Miami, Fla. 33166 as $44,155.74 Ford Cab, E -Z Body $42,034.00 GMC Cab, Leach Body $44,286.55 Ford Cab, Pak -Mor Body Alt. 47,741.55 U 10/21/80 -2- Contd. (c) Cab & Chassis with 20 yd. Garbage Body. INTERNATIONAL HARVESTER CO. $46,869.55 Miami, Fla. 48,114.55 Alt. 43,414.55 " 44,659.55 43,564.00 McCASLAND TRUCK CENTER 50,968.00 Ft. Lauderdale, Fla. All bids are to be tabulated and a recommendation made at the next meeting along with fuel consumption reports. COMPETITIVE NEGOTIATIONS - Engineering & Architectural Services. Mr. Ackley reported receiving four inquiries from the following companies: Greenleaf Toleska, Carr Smith & Assocs., Herbert S. Saffir and William Reynolds Bradford. Mr. Ackley added that he felt only the first two were qualified and asked for authorization to negotiate with Greenleaf Toleska. Mr. McIntosh suggested interviewing all the applicants and offered to discuss the interviewing process with Mr. Ackley at a later date. AWARD OF BIDS. (a) Chain Link Fence - Recreation Center. Mr. Ackley recommended going ahead with fencing in the entire field and acceptance of the low bid of Gibbons Fence Co.. In answer to Mr. Lodge's inquiry about premium reduction, Mr. Ackley stated the company would not make any specific rate reduction commitment. After further discussion Mr. Bowen moved that the Council approve the concept of fencing in the Community Center recreational field as recommended by the Village Manager and the Recreation Committee. The motion was seconded by Mr. McIntosh and carried unanimously. The recommended bids were divided into two parts: Gibbons - Bid I Murray - Bid II $3,839.06 3,079.00 10/21/80 -3- Mr. McIntosh moved that the bid of Murray Fence in the amount of $3,079.00 be accepted. The motion was seconded by Mr. Bowen and passed unanimously. Mr. McIntosh moved on the Manager's recommendation,that Gibbons Fence Co. be awarded Bid No. 1 in the amount of $3,839.00, conforming with the insurance company's request. The motion was seconded by Mr. Spahn and passed 4/1 with Mr. Lodge dissenting. (b) 6- passenger Station Wagon. Mr. Ackley recommended that this bid be rejected because it is the only bid submitted and over the budgeted amount, and wait until the State contracts are out in November. Mr. McIntosh moved that the Manager's recommendation to reject this bid be approved. The motion was seconded by Mr. Lodge and carried unanimously. PURCHASE OF MINOLTA COPY MACHINE -waiving bid procedures. A resolution was presented waiving bid procedures for the purchase of a Minolta copy machine for the Country Club. Mr. Ackley requested approval to purchase this machine as the best suited copier for the Club needs and less expensive than renting over a two-year period. Mr. Bowen moved adoption of the resolution as read. The motion was seconded by Mr. Spahn but failed to pass on a 1/4 vote. Mr. McIntosh then moved that the Manager be authorized to continue the existing lease until such time as he and the new Club Manager come back with another recommendation. The motion was seconded by Mr. Spahn and passed unanimously. PURCHASE OF DINNER PLATES - waiving bid procedures. Mr. Ackley explained that they are now buying in volume and the company who carries these plates is having a sale. Mr. Lodge moved approval 10/21/80 -4- of the resolution waiving bid procedures for the purchase of dinner plates. The motion was seconded by Mr. Spahn and passed 4/1 with Mr. McIntosh dissenting, said resolution being: RESOLUTION NO. 701-80 A RESOLUTION WAIVING THE FORMAL BID PROCEDURES FOR THE PURCHASE OF 48 DOZEN PORCELAIN DINNER PLATES FLORIDA LEAGUE OF CITIES CONFERENCE - Oct. 23-25, 1980. Mr. Ackley invited the Council to attend. Mr. Bowen, who will represent the Village, asked for an alternate delegate, and nominated Mr. Lodge. The nomination was seconded by Mr. Spahn and carried. APPOINTMENT OF CODE ENFORCEMENT BOARD. As the result of a ballot vote and random assignment of terms, the following Board was named: Eugene Fabian Edgar Schraub Franklin Grau W. Al Davis Carl Santone Don Bednar 3 yr. term 2 yr. term 11 1 yr. term Mr. McIntosh moved that the appropriate resolution be drafted to appoint the above named Board with the terms as indicated. The motion was seconded by Mr. Spahn and passed unanimously. VILLAGE MANAGER'S REPORT. (a) Report on Golf Car Systems - requested cost estimates of E -Z Go and Golf Car Systems on purchase and maintenance of cars, and will report when figures are furnished. (b) Use of Community Center field on Sundays - requested Council to authorize preparation of an ordinance to authorize the Village Manager to propose rules & regula- tions for the use of the fields. These regulations had been presented in a proposed resolution. Mr. McIntosh moved that this resolution be studied by the Village Attorney and the Village Manager and come back with a fianai proposed resolution. The motion was seconded by Mr. Bowen and passed unanimously. It was requested that Mr. Dugoni of the Recreation Advisory Committee be present at the next meeting whenthis is again discussed. Mr. Bowen 10/21/80 -5- moved that the Village Manager draft a revision of Ordinance 226 encompassing recommendatiorP endorsed by the Ad Hoc Committee and Recreation Council. The motion was seconded by Mr. McIntosh and carried unanimously. (c) Flooding - reported on areas badly flooded during recent heavy rains. Mr. Bowen also pointed out N. E. 8th Ave. and 90th St. Mr. Ackley stated that this street is not in the Shores but he would call the County. The flooding on Grand Concourse was pointed out with a request for a French drain around 270 Grand Concourse. (d) Food & Beverage report - submitted. (e) Donation of American flags - Employees Virginia Nast and Maggie Holden donated the American flags used in the funeral services of their husbands. (f) Use of Auditorium at Community Center - report submitted by Mr. Petrey on difficulties involved in using the auditorium for public hearings. (g) Building permits for Sept., 1980 - report submitted. (h) School licenses in Business zones - recommended that all schools in the B-1 zone comply with Ordinance No. 346, inasmuch as the B zoning does not have schools as a permitted use. Mr. McIntosh moved that the Village Manager and Village Attorney rewrite Ordinance No. 346 to take care of licenses that have been issued or are up for issuance now in the B-1 zone so they will be conforming and legal, and that those licenses which are up for renewal be issued a conditional license until this ordinance can be reviewed and acted on by Council. The motion was seconded by Mr. Spahn and passed 3/2 with Mayor Everett and Councilman Lodge dissenting. (i) Swimming pool report - submitted. (j) Report of Code Enforcement - submitted by Mr. LuBien. Questions were asked about the Zeskind operation at 215 Grand Concourse. (k) Notice of Public Hearing on street closing - 10/23/80. (1) Holidays for 1980-81 - list submitted, and approved by motion made by Mr. Lodge, seconded by Mr. Spahn and carried. COUNCIL. Mr. Spahn asked about extending the computer use. Mr. McIntosh asked the Council to go on record as opposing the opening of 107th St., diverting" traffic to N. E. 6th Ave. an s ea6lvd. resolution be prepared opposing this plan by the County Commission. 10/21/80 -6- Several Villagers in the audience voiced complaints about boats, trucks and non-compliance with Village ordinances. The meeting adjourned at 10:00 p.m.