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10-07-1980 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL October 7, 1980 The regular meeting of the Miami Shores Village Council was held on October 7, 1980, 7:30 p.m., at the Village Hall, with the following Council- men present: Mayor Henry A. Everett Ralph E. Bowen Herbert Spahn, Jr. Robert J. Lodge Absent: Donald W. McIntosh Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Timothy Croft of the Miami Shores Presbyterian Church, followed by the Pledge of Allegiance. As first business of the evening Mayor Everett presented outgoing members of the Planning Board with plaques in appreciation of their service on the Board: to Albert R. Toussaint for five years, and to Mr. Gordon H. Moyer for twenty-seven years. MINUTES - 9/16/80, approved by motion made by Mr. Lodge, seconded by Mr. Spahn and carried unanimously. Public Hearing of 9/26/80, approved upon motion made by Mr. Lodge, seconded by Mr. Spahn and carried unanimously. Public Hearing of 9/30/80, approved by motion made by Mr. Spahn, seconded by Mr. Lodge and passed unanimously. PLANNING BOARD MINUTES - 9/25/80. (1) Board approval was given to the alterations and additions to the building at 9900 N. E. 2nd Ave. subject to presentation of a future plan for landscaping the western and southern boundaries of the parking lot. After a review of the plans with the architect, Mr. Bowen moved that the 10/7/80 -2- Council approve the action of the Planning Board. The motion was seconded by Mr. Lodge and passed unanimously. (2) Approval of alterations to the building at 9900 N. E. 2nd Ave. & entrance for an insurance office with a new address at 9920 N. E. 2nd Ave. These plans were approved by motion made by Mr. Lodge, seconded by Mr. Bowen and passed unanimously. (3) Approval of alterations to the building at 9900 N. E. 2nd Ave. for offices and studio of Storer Cable TV, with an entrance at 9910 N. E. 2nd Ave. Upon motion made by Mr. Lodge and seconded by Mr. Spahn these plans were approved unanimously. BID OPENINGS: (a) Station Wagon - Public Works Dept. FIGUEREDO CHEVROLET No bid North Miami Beach, 33162 DADELAND DODGE No bid Miami POTAMKIN CHEVROLET No bid Miami Beach TROPICAL CHEVROLET $6,863.75 Miami Shores Mr. Ackley stated that he would check this figure with the State and County contracts and make a report at the next meeting. (b) Chain Link Fence - Recreation Center MURRAY FENCE CO, 1776 N. W. 23rd Terr. Miami 33142 (1) $4,180.00 (2) (a) 1,673.00 (b) 1,406.00 FENCE MASTERS Inc. No bid 7101 N. W. 69th Ave. R. M. GIBBONS 677 N. W. 99th St. Miami (1) $3,839.06 (2) (a) 1,685.89 (b) 1,574.35 -3- WILLIAMS FENCE CO. 2300 N. W. 79th St. Miami 33147 (1) $6,140.92 (2) (a) 2,254.14 (b) 1,517.77 10/7/80 Mr. Lodge stated he would like to see figures on an adjustment of insurance premium if this fence is erected. Mr. Ackley stated he would make a recommendation to Council at the next meeting. PUBLIC OFFICIALS LIABILITY INSURANCE PROPOSAL. A proposal was received from Stembler-Adams & Sweet, thru Mr. Christie, quoting a public officials liability insurance policy with Midland Insurance Co., with limits of $500,000 or $1,000,000. Mr. Ackley suggested taking this under advisement and have Mr. Christie and Mr. Gubbins come to a meeting to discuss this policy and the fencing. Mr. Lodge asked about limits of liability on officials and Mr. Fann, Village Attorney, stated he would check into this. HEALTH INSURANCE PROPOSAL. A proposal was made to the Village Manager by Home Life, our health insurance carrier, to convert our present health insurance to a new plan pro- viding for a $200.00 deductible with 100% of coverage after the deductible, at an additional cost of approximately $12.00 per employee per year. Mr. Ackley asked the Council if they wished to make this change. Mr. Lodge asked for comparison of current policy and proposed policy. Mr. Bowen pointed out that the 100% coverage would prevail only if the doctor accepted the assessment provided. No action was taken. REVIEW OF RESOLUTION ON COUNTRY CLUB FEES. Mr. Ackley recommended that the Council provide for a single non-resident membership, as recommended by the Management Advisory Committee. After discussing the issue of single non-resident golf and tennis memberships with members of the audience and Council, Mr. Lodge moved that the Council establish categories for single non-resident golf and single non-resident tennis, 10/7/80 on an invitational basis, with golf at $950.00 and tennis at $520 per year, with the definition of "single" the same as used for residents. This motion was seconded by Mr. Bowen and passed unanimously, to be effected by RESOLUTION NO. 700-80 A RESOLUTION AMENDING RESOLUTION NO. 698-80 PERTAINING TO COUNTRY CLUB FEES. INITIATION FEES ON NON-RESIDENT MEMBERSHIPS. Mr. Ackley reported that from time to time a non-resident must drop his membership for a period of time. In re -instating this member the question came up as to requiring a second intiation fee. It was recommended that we reconfirm their sponsors but waive the initiation fee if it is within 24 months. This was approved by motion made by Mr. Bowen, seconded by Mr. Lodge and passed unanimously. MEMBERSHIP DUES TO THE FLORIDA LEAGUE OF CITIES. Dues in the amount of $612.27 were approved by motion made by Mr. Bowen, seconded by Mr. Lodge and passed unanimously. OPTIMIST CLUB REQUEST TO SELL XMAS TREES FROM BARRY FIELD. A letter was received from Barry College on behalf of the Optimist Club, affirming their approval for the Optimists to sell Christmas trees from their property west of Miami Avenue, with the proper insurance coverage, and details on lighting, signs, etc, as outlined by the Optimists. Mr. Ackley pointed out that a similar project was conducted by the Presbyterian Church on their property in the past. Approval was granted on this request by motion made by Mr. Lodge, seconded by Mr. Bowen and passed unanimously. VILLAGE MANAGER'S REPORT. Cal Paving bill - totaled $978,00 more than originally approved but within budget. Mr. Bowen asked about the parking lot paving and suggested that they be done along with the streets. Mr. Ackley stated he would come back with a report on cost of doing some of the parking lots. 10/7/80 -5- (b) Surcharge on membership dues, with Visa or Master Charge. Mr. Ackley recommended that this be deferred until next year, and in the meantime he has instructed the Club Manager to advise members that we cannot accept credit cards on dues payments. (c) Pool chlorination problems - report submitted by Mr. Petrey. (d) Contractors License recap - report submitted. (e) Dining room & bar sales for August, 1980 - submitted. Because of a proposed increase in food prices Mr. Spahn suggested that prices should not be increased until the new manager is in. (f) Salaries - Building Officials & Public Works Directors, submitted for information. (g) Street lights - memo from Tom Benton submitted for information. (h) Police Dept. resources - crime reports submitted. (i) Resignation of Country Club Manager - effective October 5, 1980. (j) Stop sign posts - replacement stop sign posts have been ordered. (k) Resolution and ordinance to close Recreation Center fields on Sunday to be submitted at next meeting. (1) Archdiocese of Miami plat approval - Mr. Ackley reported, along with a letter from the Village Attorney, that because of right-of-way problems, approval of the plat should have been as submitted and approved by the Planning Board. Confirma- tion of this approval was given by motion made by Mr. Spahn, seconded by Mr. Bowen and passed unanimously. Letter from Larry Paskow, Harbor Island Spa, requesting club memberships for his hotel. Mr. Ackley did not recommend approval of this request and the Council agreed. (m) The meeting adjourned at 9:25 p.m.