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09-16-1980 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL September 16, 1980 The regular meeting of the Miami Shores Village Council was held on September 16, 1980, 7:30 p.m., at the Village Hall, with the following Council- men present: Mayor Henry A. Everett Donald W. McIntosh Herbert Spahn, Jr. Robert J. Lodge Absent: Ralph E. Bowen Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Delos Sharpton of the Miami Shores Baptist Church, followed by the Pledge of Allegiance. Civitan Awards. Joy Held, President of the Miami Shores Civitan Club, presented a Citizen of the Year award to Chief John Fletcher, Dorothy Yates, and Chad Chumbley, for their contribution and dedication to the Miami Shores Citizens Crime Watch. MINUTES - September 2, 1980. Minutes of the Council meeting of September 16, 1980, were approved as written by motion made by Mr. Spahn, seconded by Mr. Lodge and passed. PLANNING BOARD MINUTES - September 11, 1980. The final plat of the Archdiocese of Miami Subdivision was approved by the Planning Board as being in accord with their instructions. Attorney Joseph Fitzgerald, representing the Archdiocese, was present to expedite final approval. Mr. Ackley suggested to Council that N. E. 93rd St., along the south line of the property be reserved as a public right-of-way, providing the city with additional land for a maintenance alley. Mr. Ackley's proposal 9/16/80 was discussed with a suggestion that the required buffer setback be reduced if an easement is provided on the south boundary line for an alley. Mr. McIntosh moved that the final plat of the Archdiocese of Miami Subdivision be approved with the following changes: that the south property line that falls on the south line of the N1 of the NE4 of the SE4 of Sec. 6-53-42, be moved north the necessary number of feet to furnish a full 15 Ft. wide area adjacent to and north of Block 1 of Golden Gate Park Addition, also with the recommenda- tion that the 15 ft. easement lying adjacent and contiguous with this area be changed to 10 ft. The motion was seconded by Mr. Spahn and passed unanimously, with approval of RESOLUTION N0: 696-80 A RESOLUTION APPROVING THE REPLAT OF A PORTION OF THE NW 1/4 OF THE NE 1/4 OF THE SE 1/4 OF SECTION 6, TOWNSHIP 53 SOUTH, RANGE 42 EAST, ETC. ORDINANCES - second reading: (a) PENSION PLAN Amendment - The ordinance to increase pension plan benefits to retirees was read by title only at this meeting. Mr. McIntosh moved approval of this ordinance on second reading. The motion was seconded by Mr. Spahn and passed unanimously, said ordinance being entitled: ORDINANCE NO, 420-80 AN ORDINANCE AMENDING SECTION 17-31 OF CHAPTER 17, ARTICLE II OF MIAMI SHORES VILLAGE CODE OF ORDIN- ANCES; INCREASING BENEFITS WITH MAXIMUM INCREASE OF 10% AND MINIMUM OF $10.00; PROVIDING EFFECTIVE DATE. (_b) OCCUPATIONAL LICENSE FEES - Following the reading of this ordinance by title only, Mr. Lodge moved its approval. The motion was seconded by Mr. Spahn and passed unanimously, said ordinance being entitled: 9/16/80 -3- ORDINANCE NO. 421-80 AN ORDINANCE AMENDING SECTION 19. of ORDINANCE NO. 413-79 AND SECTION 13-19 OF THE CODE OF ORDINANCES OF MIAMI SHORES VILLAGE, FLORIDA, FIXING LICENSE FEES FOR VARIOUS BUSINESSES, OCCUPATIONS AND PROFESSIONS. (c) CODE ENFORCEMENT BOARD - Upon motion made by Mr. McIntosh, and seconded by Mr. Lodge, the ordinance on Code Enforcement Board was unanimously passed and adopted on second reading, same being entitled: ORDINANCE NO. 422-80 AN ORDINANCE ESTABLISHING A CODE ENFORCEMENT BOARD; PROVIDING PENALTIES FOR VIOLATIONS THEREOF; PROVIDING DEFINITIONS, ORGANIZATION OF BOARD, ENFORCEMENT PRO- CEDURES, HEARINGS, POWERS OF THE BOARD, FINES, APPEALS AND EFFECTIVE DATE. Councilman McIntosh suggested that the Councilinterview those who have expressed an interest in serving on this Board at a work shop. Mayor Everett set Thursday, October 16th for this work shop. RESOLUTION TO BORROWN MONEY ON TAX ANTICIPATION. A resolution prepared by the Village Attorney and approved by Peoples First National Bank of Miami Shores was read giving the Council authorization to borrow a sum°up to $600,000.00, not to exceed 120 days at 6% interest. Upon motion made by Mr. Spahn, and seconded by Mr. Lodge, this resolution was unanimously passed and adopted, same being entitled: RESOLUTION NO. 697-80 RESOLUTION APPROVING SHORT TERM LOAN NOT IN EXCESS OF $600,000.00 FROM PEOPLES FIRST NATIONAL BANK OF MIAMI SHORES TO BE USED AS PAYMENT OF OPERATION EXPENSES OF MIAMI SHORES VILLAGE. RESOLUTION ON COUNTRY CLUB FEES. A resolution was presented covering proposed increases on annual fees at the Country Club, including new categories for non-resident single golf and single tennis memberships. The Village Manager reported that requests 9/16/80 -4- had been made by the Tennis Club and the Advisory Committee for a single non-resident category. A discussion followed concerning a single non-resident tennis category with initiation fee. Mr. Lodge moved that a category of non- resident single tennis be established at an annual fee of $520.00, with an initiation fee of $75.00. The motion was seconded by Mr. Spahn. A definition of "single" mefiber.was discussed with the Village Attorney as well as Club members present. Mr. McIntosh moved to table action on the resolution as there is no report from the Advisory Committee on these categories. The motion died for lack of a second. Mr. Lodge's motion on the single tennis membership for non-residents was then passed 3/1 with Mr. McIntosh dissenting. Prior to resolving any further questions on the Country Club fees resolution, Mr. McIntosh asked the Mayor to take up the next item on the agenda regarding placement of the 1981 insurance so that the interested parties would not have to wait any longer. PLACEMENT OF 1981 INSURANCE. A copy of all insurance coverage handled by Steve Christie (Stembler- Adams & Sweet), with limits of liability and premiums had been given to the Council prior to the meeting. Mr. Lodge felt this had not been sufficient time to review the figures. A discussion followed concerning limits of liability needed with or without an umbrella policy. Mr. Lodge felt that our coverage should be limited to that required by State law. Mr. McIntosh stated that he could not agree with eliminating an umbrella policy. Mr. Spahn proposed, inasmuch as there is a time factor involved, that we renew our basic coverage, which could be revised at any time, and decide on an umbrella coverage at a lower amount which will save the taxpayers money. Mayor Everett recommended renewing the property coverage at a cost of $15,037, Comprehensive Auto Liability 9/16/80 -5- at $40,681, General Liability at cost of $51,582, a five million umbrella because of the broad exposure at the Country Club, Public Officials Liability at cost around $5,000, plus Hiring/Firing coverage. Assault and Battery as well as Civil Rights are covered by the umbrella. The total cost would be between 130 and 136 thousand dollars. Mr. McIntosh moved approval of this package. The motion was seconded by Mr. Spahn and passed 3/1 with Mr. Lodge dissenting because he felt the Council was backed up to the wall in this decision and that by putting the insurance out to bid we could save money. COUNCIL APPOINTMENTS. Planning Board - terms expiring 9/30/80: Mr. McIntosh moved that Kevin O'Connor and Kenneth Cutchens be appointed to fill the positions of Gordon Moyer and Albert Toussaint. The motion was seconded by Mr. Lodge and passed unanimously. RESOLUTION ON COUNTRY CLUB FEES - continued. (Councilman McIntosh left the meeting at this point.) After further discussion of the single non-resident memberships, Mr. Lodge moved to eliminate the single non-resident golf and tennis memberships. The motion was seconded by Mr. Spahn and passed by three affirmative votes. Mr. Spahn moved to establish a category of non-resident Social Membership as defined by the Village Manager at a fee of $150.00 as an invitational membership with Club House privileges only, and eliminate the initiation fee. The motion was seconded by Mr. Lodge and passed by three affirmative votes. In regard to paragraph (d) on Page 3. of the resolution, Mr. Lodge moved that it remain as is except that the play can be no more than once per month .... The motion was seconded by Mr. Spahn and passed unanimously. Under paragraph (f) Mr. Spahn moved that the charge for use of 9/16/80 -6- golf carts shall be $12.00 per cart for 18 holes and $6.50 for nine holes. Mr. Lodge seconded the motion and it was passed unanimously. Under paragraph (g) Mr. Lodge moved that the word "social" be changed to "general". The motion was seconded by Mr. Spahn and passed unanimously. Mr. Lodge then moved to adopt the resolution as amended. The motion was seconded by Mr. Spahn and passed unanimously, said resolution being: RESOLUTION NO. 698-80 A RESOLUTION REPEALING RESOLUTIONS NOS. 655-78, 677-79, 693-80 and 694-80, WHICH RESOLUTIONS PERTAIN TO COUNTRY CLUB FEES AND USE REGULATIONS; RE-ESTABLISHING MIAMI SHORES COUNTRY CLUB ANNUAL MEMBERSHIP FEES, DAILY GOLF AND TENNIS FEES, DEFINING MEMBERSHIPS AND REGULATING PLAY. VILLAGE MANAGER'S REPORT: (a) Golf Car Systems proposal - After outlining the new proposal Mr. Ackley recommended against it. Mr. Spahn moved that the Golf Car Systems proposal be denied. The motion was seconded by Mr. Lodge and passed by three affirmative votes. (b) Financing Country Club dues - Mr. Spahn suggested that we do not permit members to use Master Charge or if we do that they pay us the fee we pay Master Charge. (c) Work uniforms - reported that the cost of the new uniforms will exceed the bid price of $3872.00 by $176.00. This over expenditure was approved by motion made by Mr. Lodge, seconded by Mr. Spahn and passed by three affirmative votes. (d) Stop sign posts - reported cost to Village for County to re- place -all stop eplace-all..stop stgn posts with black metal posts - $26,800.00 Mr. Spahn moved that action be tabled until we have a full Council. The motion was seconded by Mr. Lodge and passed by three affirmative votes. (e) MICA - Mr. Ackley recommended this company to review purchasing, inventory and storage techniques of the Village. Mr. Spahn moved approval to go ahead with this recommendation. The motion was seconded by Mr. Lodge and passed by three affirmative votes. (f) (g) Building permit report - submitted for information. Letter from Florida Power & Light - regarding installation of street light on N. E. 10th Ave. and N. E. 94th St. Cost 9/16/80 -7- for underground service at request of property owner would be approximately $29.00 per year. The Council instructed the Village Manager to answer this letter in the negative. (h) No Sunday play at Community Center fields - recommended that the fields be closed on Sundays and that the existing fence be extended to encompass the entire field, and that the fields be properly posted. Mr. Ackley stated he would get costs on the fence and submit resolution and/or ordinance changes to implement this recommendation. (i) Business in residential zones consider an ordinance whereby and home professional offices no future licenses be issued. (j) - Recommended that the Council existing home occupations be grandfathered in but that No action was taken. Country Club memberships - report submitted on memberships as of 8/31/40, total all categories 1420. It was clarified that the non-resident golf with existing memberships would have a cap of 250. The meeting adjourned at 11:00 p.m. Vi lage Clerk