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06-03-1980 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL June 3, 1980 The regular meeting of the Miami Shores Village Council was held on June 3, 1980, 7:30 p.m. , at the Village Hall , with the following Council- men present: Mayor Henry A. Everett Donald W. McIntosh Robert J. Lodge Absent: Ralph E. Bowen Herbert Spahn, Jr. Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Matthew Kerestes of the Advent Lutheran Church, followed by the Pledge of Allegiance. Minutes of the meeting of May 20, 1980, were approved as written by motion made by Mr. Lodge, seconded by Mr. McIntosh and carried. PLANNING BOARD MINUTES, May 22, 1980. The Council discussed the Board's approval of a request for a setback variance by Mrs. Galban, 280 N. E. 91st Street, to enable her to add a second story to her home, which residence has a non-conforming sideyard setback, having been built prior to the 10 ft. requirement. Neither a land survey nor architectural plans had been presented with this request. Mr. McIntosh moved that action be tabled until the applicant submits architectural plans showing the proposed floor plan and elevation, in conformance with Village requirements. The motion was seconded by Mr. Lodge and carried unanimously. BID OPENINGS: (a) Irrigation system, Village Hall . Bids were opened and recorded as follows: -2- 6/3/80 Contd. Irrigation system, Village Hall . Base Alt. #1 Alt. #2 BROOKS AMERICAN SPRINKLER CO. $4,160.00 $4,790.00 $4,940.00 Miami , Fla. CARLSON SALES AND SERVICE 4,150.00 6,150.00 6,500.00 Hialeah, Fla. BENSON LAWN SPRINKLER CORP. No bid South Miami , Fla. VICKERS WELL DRILLING No bid Miami , Fla. (b) Irrigation system, Brockway Library. BROOKS AMERICAN SPRINKLER CO. $ No bid No bid 6,240.00 Miami , Fla. CARLSON SALES AND SERVICE 3,950.50 6,230.00 6,750.00 Hialeah, Fla. BENSON LAWN SPRINKLER CORP. No bid VICKERS WELL DRILLING No bid Councilman McIntosh requested that the bids be analyzed by the Manager and a recommendation made to Council at the next meeting with informa- tion on exactly what is being done. (c) Law Enforcement Officers Life Insurance. Bids were received as follows: Annual prem. Annual prem. Agency Company per Officer 28 Officers.. BOULTON LIFE AGENCY Travelers $ 12.80 $ 358.40 Miami Shores, Fla. FLETCHER, BRYAN & ASSOC.Travelers 12.80 358.40 Orlando, Fla. REYNOLDS McOWEN & SMITH U.S.F.& G 14.75 413.00 Miami , Fla. BENEFICIAL NATIONAL Beneficial 40.80 1,142.40 LIFE INS. CO. National Miami , Fla. ACCOUNTABLE INS. AGENCY United Life 52.78 1,477.80 Miramar, Fla. Ins. Co. FRANK B. HALL & CO. Life Ins. Co. 52.80 1,478.40 Hialeah, Fla. of N. America HILLER AGENCY, INC. The Hartford 72.86 2,040.00 Hollywood, Fla. 6/3/80 -3- Questions were asked as to how this insurance was covered last year and why it was put out for bid at this time. (d) Purchase and Installation of two (2) Dump truck bodies. Bids were opened and recorded as follows: BILL CURRIE FORD, INC. $6,754.00 10 days delivery time Tampa, Fla. Jack Sopher FRUEHAUF CORP. $8,198.00 21 days " Miami , Fla. TOM WOOD EQUIPMENT CORP. $9,604.00 14 days " Miami , Fla. A recommendation on all bids will be made by the Village Manager at the next meeting. BID RECOMMENDATION - Printing of Village Hall News. A recommendation was made by Mr. Ackley for acceptance of the low bid of Abbot Printing Co. , for printing of the monthly Newsletter. Mr. Lodge's motion to accept this bid was withdrawn after discussion on cutting the printing cost by using a cheaper paper. Mr. Lodge then moved that this be tabled until more information is available. The motion was seconded by Mr. McIntosh and carried unanimously. BANNING BUSINESSES IN RESIDENTIAL ZONES. Since this was discussed at the last meeting, Mr. Ackley suggested that the Council instruct that an ordinance be drafted to ban businesses in residential zones. Mr. McIntosh moved that the Village Manager and Village Attorney, along with the Planning and Zoning Board, be instructed to draft an appropriate ordinance to do away with any and all professional business uses in residential homes. The motion was seconded by Mr. Lodge and carried unanimously. Mr. Ackley reported that there are 320 business licenses and 56 home occupation or home professional licenses, or a total of 376 licenses. 6/3/80 -4- REGISTERING SERVICE TYPE VEHICLES. Mr. Ackley reported that in checking he found there is an Attorney General opinion against this type of registration, that he had received an ordinance from Kissimmee which requires certain signs on the sides of vbhicles which is a form of registration. Mr. Jim Hayes, 899 N. E. 92nd St. , representing the Property Owners Assoc. , stated they would like two ordinances, one requiring a permit type sticker for all service trucks, home and office maintenance services, and an ordinance on soliciting. Mr. Fann stated he would look into the subject of registering vehicles and report back to Council . Mr. Ackley informed Mr. Hayes that we have an ordinance on soliciting, and that we will put a notice of this in the Newsletter. BUDGET TRANSFER - Country Club Bar. Mr. Ackley reported that this is being requested to properly account for funds used to purchase carpeting for the Shores Room and Bar. Approval was granted for this transfer by motion made by Mr. Lodge, seconded by Mr. McIntosh and carried. Mr. McIntosh requested that at the first budget hearing we have a complete analysis and an up to date account of what the Country Club has spent and where we stand in the future. PAYMENT OF DUES TO DADE LEAGUE OF CITIES, for 15-month dues, July 1, 1980 - September 30, 1981, in the amount of $675.00. Mr. McIntosh moved approval to pay these dues. The motion was seconded by Mr. Lodge and carried unanimously. VILLAGE MANAGER'S REPORT. (a) Parking meters - installed. (b) Operating hours for business - Mr. Ackley suggested a work shop with the Village Attorney and other interested parties. Councilman McIntosh asked for a review of Sunday hours. 6/3/80 -5- (c) Resignation of Lou Sauber from Membership Chairman and Country Club Advisory Board. Mr. Ackley commended Mr. Sauber on his service to the Village. The Council requested that an expression of appreciation be given to Mr. Sauber. (d) MICA report on FICA-1 - received a draft of the FICA study. Mr. Ackley stated he would have a full report and resolution or ordinance necessary by the next meeting. (e) Parks Dept. Incentive Program - report submitted. (f) Country Club - reported on reduced business on Friday & Saturday nights with proposal to close on these nights during the summer. Mr. McIntosh moved that the Village Manager and the Club Manager do whatever they deem is necessary to run the Club, that the Council sets policy but should have nothing to do with the daily operation. The motion was seconded by Mr. Everett who relinquished the chair to Mr. McIntosh. Mr. Fann advised that Mr. Ackley act as he deems fit and that this not be formally handled by resolution as it is not an agenda item and also, that it takes three affirmative votes. When the vote was taken it failed to carry by three affirmative votes. COUNCIL. Mr. McIntosh asked about the construction schedule at the Club. Mr. Zavitz reported that the bar should be finished by June 14th but that the ceiling tile may be late. Mr. Lodge agreed that the Council should not be involved in the everyday operation of the Country Club but thought that something like closing Friday and Saturday nights should be discussed by Council . Mayor Everett announced that William Daroff (a junior citizen of the Village who faithfully attends Council meetings) is moving to Cleveland, and thanked him for his interest in the Council and the City. Mr. McIntosh suggested that some form of recognition be given to this boy. Mr. Lodge asked for a report on the special duty policement at Publix. Mr. McIntosh asked Mr. Ackley and the Chief to furnish data on the Fla. League questionnaire concerning municipal courts. Budget Schedule - Mr. Ackley reported that he could not meet the 6/3/80 -6- budget schedule this week but that he would have something for the Council by the middle of the month. Tax Referendum. Mayor Everett appointed Mr. Ackley, the Village Attorney, Mel Roberts and Councilman McIntosh to meet on this issue. Complaint. Mr. J. C. Brown, 50 N. E. 91st St. , complained about the special charges he had to pay for the Village pick up of tree trimmings, and asked that this be explained th the Village Hall News so that people will be aware of these special charges. The meeting adjourned at 8:55 p.m. Vit lage Clerk APPROVED: Henry verett Mayor ��, ,