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05-20-1980 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL May 20, 1980 The regular meeting of the Miami Shores Village Council was held on May 20, 1980, at 7:30 P.M. , at Village Hall . The workshop scheduled for 6:30 P.M. to discuss the Village referendum was cancelled, The following Council members were present at the meeting: Mayor Henry A. Everett Donald W. McIntosh Ralph E. Bowen Herbert Spahn, Jr. Robert J. Lodge Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Village Attorney, were also present. The meeting was opened with an invocation given by Michael Khoury, followed by the Pledge of Allegiance. Minutes of the meeting of May 6, 1980, were approved as written by a motion made by Mr. Bowen and seconded by Mr. Spahn. The motion carried unanimously. Planning Board Minu't'es of May 8, 1980, were discussed regarding the Zeskind residence being used as a business. Mr. Ackley reported that .he .and Mr. LuBien would go into the home to determine how much of the residence is being used for business purposes, and then prosecute if Mr. Zeskind is in violation of the law. No action required or taken. Bid Opening: Printing of Village Hall News. The following bids were received: ABBOT PRINTING CO. $465.00 monthly (subject to change as paper Miami , Fla. prices increase) plus $50.00 for extra page SWANSON PRINTING, INC. $555.00 monthly plus $10.00 for extra page Miami , Fla. AIA PRINTING $812.40 monthly plus $134,00 for extra page Miami , Fla. with a 15 day delivery 5/20/80 -2- M & M PRESS NO BID - Cannot meet 4 day delivery A recommendation on the award of the bid will be made at the next meeting. Bid Recommendations: (a) Irrigation systems, Village Hall and Library: A motion was made by Mr. McIntosh and seconded by Mr. Spahn that the one bid of Florida Sprinkler & Supply, Inc. be rejected and the irrigation systems be rebid Motion was carried unanimously. (b) Fertilizer, Golf Course: A motion was made by Mr. Spahn and seconded by Mr. Lodge to accept the recommendation of W. R. Grace & Co. Motion was carried unanimously. (c) Carpet, Clubhouse: Mr. Lodge made a motion to purchase carpet for the Shores Room and Bar from Penichet Carpet Company and to authorize the Village Manager to contract for installation and padding with another vendor; entire amount not to exceed $12,711 .00. The motion was seconded by Mr. Spahn and carried unanimously. (d) Truckster, Tennis Courts: Before the award of the bid, a budget transfer between line items in the Tennis Courts Country Club budget was necessary. Mr. Bowen made a motion to transfer $500.00 from the Repair and Maintenance budget account (.46) and $900.00 from the Operating Supplies ('.52) budget account to Machinery and Equipment budget account ( .64) to allow for the purchase a truckster for the Tennis Courts. The motion was seconded by Mr. Spahn and carried unanimously. Mr. Bowen made a motion to accept the bid recommendation of Mr. Zavitz and award the bid to DeBra Turf and Equipment Company for a Club Car. The motion was seconded by Mr. ,Spahn and carried 4 - 1 , Mr. McIntosh dissenting. (e) Lawn Service, Community Center and Swimming Pool : Mr. McIntosh made a motion to accept the bid recommendation of Mr. Petrey and reject the 5/20/80 -3- one bid received from Enterprise Lawn Service. The motion was seconded by Mr. Lodge and carried unanimously. Streetlight Request from Mrs. Baden . 1044 N. E. 94th Street: Mr. Ackley recommended approval of Mrs. Baden's request that a streetlight be put midway on her block. Motion was made by Mr. McIntosh to accept the Manager's recommendation. The motion was seconded by Mr. Bowen and carried unanimously. Block Party: Mr. Ackley recommended that Ms. Pam Marmin's request to hold a block party on N. E. 101st Street between Second and Fourth Avenues be disallowed due to insurance liability problems and supervision problems. Mr. McIntosh made a motion not to allow the block party specifically because of possible civil disorders and insurance liability There was no second to the motion and the motion failed. Mr. Bowen then made a motion that the Village allow the block party if the insurance liability aspects in the customary form are met. This motion was seconded by Mr. Lodge. After considerable discussion as to block parties in general and this party specifically, Ms. Marmin withdrew her request and Mr. Bowen withdrew his motion. LEAA Interlocal Agreement: Mr. McIntosh made a motion that the Council authorize the Manager to execute the LEAA INTERLOCAL AGREEMENT for the Village. This was seconded by Mr. Bowen. The agreement provides for cities with populations of less than 100,000 to ban together in order to qualify for LEAA grants. The motion carried unanimously. Smoking Ban in Council Chambers: Mayor Everett stated that on occasion he has had people ask that smoking not be allowed in the Council Chambers as they find it irrttatingiand not in the interests of their good health Mr. McIntosh made a motion that "NO SMOKING" signs be placed throughout Village Hall as this is a public building and in all other public buildings in Miami Shores Village. Mr. Bowen seconded the motion for purposes of discussion. Mr. Lodge asked if this would include the Country Club, Mr. McIntosh said it 5/20/80 -4- would. Mr, Bowen stated that he would want the Country Club eliminated from the ban. Mr. McIntosh changed his motion to say that ONO SMOKING" signs be posted in appropriate areas of public buildings of Miami Shores Village to include Village Hall , Library and Community Center. The motion was seconded by Mr. Bowen and was carried 3 - 2, Mr. Spahn and Mr. Lodge dissenting. Summer Fees Golf Course: (a) Mr. Ackley read a resolution waiving golf green fees for guests on Thursdays and Fridays during the summer. Upon motion made by Mr. Lodge and seconded by Mr. Spahn, this resolution was unanimously passed, same being entitled: RESOLUTION NO. 694-80 A RESOLUTION AMENDING RESOLUTION NO, 655-78, AS AMENDED® WAIVING DAILY GOLF GREEN FEES FOR GUESTS OF MEMBERS ON THURSDAYS AND FRIDAYS AND ESTABLLSHTNG $12.00. GOLF CART FEE WHEN GREEN FEE WAIVED (b) Coupons: Mr. Spahn made a motion to authorize the Village Manager to use coupons for free drinks at the Country Club in order to encourage people to spend money at the Club, at his discretion. The motion was seconded by Mr. Lodge and carried 4 - 1 , Mr. McIntosh dissenting. Pest Control , Country Club: Mr. Bowen stated that he considered this item a management problem, and it does not require Council action. Copy Machine, Country Club: Mr. Ackley reported that the Club is experiencing a lot of breakdown problems with its present Xerox copier and for slightly more than now being spent for the Xerox, the Club could lease a new Minolta copier. Mr. McIntosh stated that he was not in favor of a five year lease contract unless there was an option to purchase the machine at some : point before the end of the contract period, Mr. Ackley stated that this could be done, and the Club intended to budget the purchase of the machine in their upcoming budget. Mr, McIntosh made a motion that the Club execute a five year 5/20/80 -5- lease contract with Minolta provided there is an option to purchase the machine after October 1 , 1980. The motion was seconded by Mr. Spahn and carried 4 - 1 , Mr. Lodge dissenting. Lighting South Parking Lot, Country Club: Mr. Lodge made a motion to go ahead with lighting in the south parking lot of the Country Club pursuant to recommendations by Florida Power and Light Company. The motion was seconded by Mr. Bowen and carried unanimously. Village Manager's Report: (a) Increased Waste Disposal Fees: A letter from Dade County had been provided to the Council for information purposes. Mr. Bowen reported that the Dade League of Cities had gone on record that they wanted a justification from the County for the increase, and they had received this. He stated that the Dade League is attempting to receive a state subsidy for the cities which is currently pending. (b) High Food Costs: Mr. Ackley reported that even though food costs have increased,the Club has not increased prices due to construction. Menus will be changed to increase prices when construction is completed. (c) Country Club Membership on 04/30/80 - Mr. Ackley reported another net gain in Club memberships for April . (d) Budget Transfer - Recreation Department- Mr. Ackley requested a transfer of $1 ,277.76 from a Repair and Maintenance budget account ( .46-03) to an Improvement budget account ( .63) , which would not affect the budget totals. Mr. Bowen made a motion to do this. The motion was seconded by Mr. Spahn and carried unanimously. (e) Budget Transfer - Country Club Tennis Courts - Action taken reported on page two, Bid Recommendations, Carpet..at Clubhouse. 5/20/80 -6- (f) Beautification Committee: Mr. Ackley reported that a letter went out to service clubs on March 19, 1980 requesting that they appoint or re- appoint a member to this committee, To date only two replies have been received, one from the Friendly Villagers and one from the Rotary Club. Mr. Bowen stated that he thought the Miami Shores Chamber of Commerce had submitted the name of an appointee, (g) F.E:C. Train Whistles: Mr. Ackley reported that the Village has gone on record with the State in support of State Legislation regulating the use of train whistles. Mr. Bowen stated that the Dade League of Cities is working on a joint-type bill for all cities to standardize the use of train whistles. Mr. Ackley suggested that the County adopt the bill because of liability problems. (h) Double Taxation: Mr. Ackley reported that the County must stop taxing cities for fire protection when the County does. not provide this service to them (i .e. , Coral Gables, Hialeah, Miami , Miami Beach) . Therefore, the County taxes will increase to cities where the County does provide fire services. A 1 .5 mill increase is expected countywide. Mr. McIntosh stated that we might reconsider taking over our own fire services. (i) Club Manager: Mr. Ackley stated that Mr. Zavitz has requested an assurance of earning $30,000.00 as of September 30, 1980. This money would be paid in lump sum payment representing the difference between his annual pay including any commission and $30,000.00. A motion was made by Mr. Bowen and seconded by Mr. Spahn to give Mr. Zavitz this assurance. The motion carried 3 - 2, Mr. McIntosh and Mr. Lodge dissenting. Mr. Ackley reported tha Lagorce Country Club has requested that they be allowed to use our golf course while they are repairing their course. They will pay greens fees and cart fees. 5/20/80 -7- Mr. Abdella, of the Miami Shores Property Owners Association, requested that Council adopt an ordinance whereby service-type vehicles would register at Village Hall and place a sticker on their trucks to include the name, address and phone number of the company, Mr McIntosh requested that the Village Attorney look into this, • Mr. Spahn commended the Village Manager and Chief of Police on their handling of the recent civil disorders. The Mayor instructed the Village Manager and Village Attorney to give a report on hours of operation for businesses in Miami Shores: This will be on the next agenda. It was suggested that the hours of operation be from 6:00 A.M. to 1 :00 A.M. , with a provision for New Year's Eve and special functions. Mr. Spahn made a motion to ajourn the meeting at 10:07 P.M. The motion was seconded by Mr. Lodge.and carried unanimously. APP M or