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05-06-1980 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL May 6 , 1980 The regular meeting of the Miami Shores Village Council was held on May 6, 1980, 7:30 p.m. , at the Village Hall , following a work shop on the minimum standards ordinance. The following Councilmen were present: Mayor Henry A. Everett Ralph E. Bowen Herbert Spahn, Jr. Absent: Donald W. McIntosh Robert J. Lodge Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Village Attorney, were also present. The meeting was opened with an invocation given by Elder Jean Lowdermilk of the Miami Shores Presbyterian Church, followed by the pledge of allegiance. Minutes of the meeting of April 15, 1980, were approved as written by motion made by Mr. Bowen, seconded by Mr. Spahn and carried. Minutes of a special meeting held on April 24, 1980, were also approved by motion made by Mr. Bowen, seconded by Mr. Spahn and carried. Planning Board minutes - April 24, 1980, no action required. Bid openings: (a) Fertilizer for golf course, 15 tons Bids were received as follows: W. R. GRACE & CO. $2,400.00 Ft. Pierce, Fla. F.E.C. FERTILIZER CO. $2,618.40 Homestead, Fla. A recommendation will be made at the next meeting. (b) Irrigation systems, Village Hall & Library. Allied Lawn Sprinkler Systems - no bid. FLORIDA SPRINKLER & SUPPLY, Inc. Library - no bid. Village Hall - $6425.00 Alt. #1 7000.00 Alt. #2 8700.00 5/6/80 -2- (c) Carpet - Bar and Shores Room. The following bids were received: CARPET SYSTEMS, INC. $11,765.75 630 N. W. 113th St. , Miami HARRY RICH CORP. No bid 8300 Biscayne Blvd. , Miami HOLIDAY CARPET SERVICE, INC. $10,835.06 253 N. E. 69th St. SANDY WALLACE INTERIOR DESIGNS $12,983.70 11905 N. E. 2nd Ave. , N. Miami DUFFY AND LEE CO. $13,371.44 2349 N. W. 147th St. , Miami PENICHET CARPET CORP. 35 N. E. 40th St. , Miami $12,102.30 Bids will be reviewed and a recommendation made to Council at the next meeting. Bid recommendation - Truckster for tennis courts. Recommendation not ready pending budget transfers. Request to County for tox ng units for scE1001 Grassing monitors. The Madie Ives Citizens Advisory Committee of North Miami Beach requested support before the County Commission for a municipal service taxing unit to provide crossing monitors for the elementary school . No action was taken. Request by Glenda Harris, principal , Miami Shores Elementary School , for Patricia Morceau Day. Glenda Harris requested on behalf of Mrs. Patricia Morceau, who is retiring from the school , that May 28, 1980 be declared Patricia Morceau Day in recognition of her accomplishments and contributions to this community. The Mayor will issue this proclamation. 5/6/80 -3- Request by Chamber of Commerce for immediate referendum to raise revenue. Mr. Mel Roberts spoke on behalf of the Chamber of Commerce, urging that a referendum be held immediately to raise taxes to pay for more men and higher police salaries. The letter issued by the Chamber was read into the record. Mr. Ackley read the suggested time table prepared by the Village Clerk which would require the ballot question or questions no later than July 1, 1980 for August 12th electron, Mayor Everett called a work shop for 6:30 p.m. on May 20, 1980, to discuss referendum questions. Summer guest fees -- golf course. Mr. Ackley read a report on recommended changes in summer fees at the golf course. The following items of his memo were discussed: Item (1) had to do with golf guest fees and a resolution was read effecting these fees as of May -1st,- 1980. Upon motion made by Mr. Bowen and seconded by Mr. Spahn this resolution was unanimously passed, same being entitled: RESOLUTION NO. 693-80 A RESOLUTION AMENDING RESOLUTION N0, 655-78 RE- ESTABLISHING MIAMI SHORES COUNTRY CLUB ANNUAL MEMBERSHIP FEES, DAILY GOLF AND TENNIS FEES, DEFINING MEMBERSHIPS AND REGULATING GOLF PLAY, AND REPEALING RESOLUTION NO. 684-79. Item (2) - free guest days Thursdays & Fridays. Mr. Spahn asked that the Pro contact the Ments and Women's Golf Assocs. , and Advisory Committee, and report back at the next meeting. Mr. Bowen concurred in this suggestion. Item (3) - liberalizing requirements on guests & sponsorship: will require changing resolution. Item (4) - provide coupons for food & beverage. Mr. Ackley was asked 5/6/80 -4- , to present more guidelines on this program to tie it down. Items (5) and (6) - continue disco's and holiday functions, approved. Item (7) - encourage banquet sales - administrative. Mr. Bowen wanted to go on record that the 4th of July program last year was superb and very well done. Report on Quayside law suit. A final report was made by Daniel T. McMahon, Fund Treasurer, on disposition of monies collected in the Quayside lawsuit. Mrs. Fran Farina reported on the lawsuit that had just been filed against the two condominiums on behalf of all the people who contributed money to fight the zoning change. Village Manager's report. (a) Sanitation fee - Barry College. Mr. Ackley stated he could not recommend any deviation from the fee schedule in the ordinance. The Council agreed there are no alternatives. (b) Report on 215 Grand Concourse - Mr. Ackley made a report on what had transpired in the creation of an office in the residence at the above address, and subsequent conversations had with Mr. Zeskind, the owner. Mr. Ackley advised Mr. Zeskind to appear before the Planning Board with his floor plan. (c) Unemployment Compensation Seminar and Municipal Bond Financing seminar - Mr. Ackley reported that he had decided not to consider these programs but wanted some direction from Council on expenses of this type that must come out of contingency. By motion made by Mr. Spahn, seconded by Mr. Bowen and passed, Mr. Ackley was authorized to use no more than $300.00 from the contingency fund, without further approval . (d) Uniforms for Vtl lage employees - A report was submitted by Carol Mears with a recommendation for purchasing uniforms instead of renting them, as done presently. The,; Council accepted this proposal . (e) Renovating or moving Council Chambers - Mr. Ackley proposed that a study be done as to current space and what is recommended. This is being prompted by the Police Dept, who are asking for more space. Chief Fletcher reported that there is approximately $5,000.00 remaining in an unclaimed funds account which could be used for such a study. Mr. Bowen moved that the Village Manager be authorized to get an architect to study remodeling City Hall , with funds to be taken from the reserve fund of the Police Dept. The motion was seconded by Mr. Spahn and passed unanimously, 5/6/80 -5- CfJ The Village Manager has been elected to the Fla. City & County Managers Association Board of Directors.. (g) ADT alarm panel in the Police Department. Mr. Ackley reported that ADT had notified their Shores customers of an anticipated increase based on a monitoring fee that the Village may require in their upcoming renewal contract.. (h). Request to transfer CIF funds for air compressor. The Village Manager reported the need for repair of our air compressor or, if necessary, the purchase of a new one, ($8200) with funds to be taken from the CIF fund. Mr. Spahn moved that the Village Manager be authorized to spend CIF funds not to exceed $8200 for an air compressor. The motion was seconded by Mr. Bowen and passed unanimously. Mr. Ackley called attention to the new summer fees for recreation programs at the Community Center. Mr. Ackley made a report on the utility tax exemptions that we are requesting from the Phone Company. The meeting adjourned at 9:55 p.m. Vit age Clerk APP May r