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01-08-1980 Special Meeting 1/8/80 SPECIAL MEETING MIAMI SHORES VILLAGE COUNCIL January 8, 1980 A special meeting of the Miami Shores Village Council was held on January 8, 1980, 7:45 p.m. , at the Village Hall (to replace the meeting missed on New Year's Day) , with the following Councilmen present: Mayor Henry A. Everett Donald W. McIntosh Ralph E. Bowen Herbert Spahn, Jr. Robert J. Lodge Absent: None Mr., 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr. , Village Attorney, were also present. The meeting was opened with an invocation given by Father O'Donovan of St. Rose of Lima Catholic Church, followed by the Pledge of Allegiance. Ordinance granting Florida Power & Light an electric franchise, second reading. Following a reading of the ordinance Mr. Bowen moved that it be approved. The motion was seconded by Mr. McIntosh and the ordinance was unanimously passed and adopted, same being: ORDINANCE NO. 416,-80 � AN ORDINANCE GRANTING TO FLORIDA POWER AND LIGHT COMPANY, ITS SUCCESSORS AND ASSIGNS AN ELECTRIC FRANCHISE, IMPOSING PROVISIONS AND CONDITIONS RELATING THERETO, AND PROVIDING FOR MONTHLY PAYMENTS TO THE VILLAGE. Resolution on Country Club financing. A resolution was read which authorized the sale of revenue certif%cates to provide funds for the Country Club roof and clubhouse recondition%ng, and to redeem outstanding certificates on the golf course irrigation system. Mr.. Spahn moved that the resolution be approved as -read, The motion was seconded by Mr. Lodge and passed 4/1 with Mr. McIntosh dissenting as, he stated, he 1/8/80 -2- did not believe in pledging tax money (franchise tax) to support the Country Club. This resolution is entitled: RESOLUTION NO. 688-80 a� RESOLUTION AUTHORIZING THE EXECUTION AND SALE OF $311,000.00 of 6.25% REVENUE CERTIFICATES TO PROVIDE -FUNDS FOR REDEMPTION OF OUTSTANDING REVENUE CERTIFICATES HERETOFORE ISSUED PURSUANT TO RESOLUTION NO. 550 AND TO PROVIDE FUNDS FOR MAKING NECESSARY REPAIRS TO THE MIAMI SHORES COUNTRY CLUB, PRESCRIBING THE FORM OF SAID CERTIFICATES AND THE MANNER OF PAYMENT THEREOF. Bid opening - printing of Country Club membership roster. Bids were opened and recorded as follows: GULFSTREAM PRESS, INC. 52 pages 56 pages Miami , Fla. $1,400.00 $1,500.00 ZENITH COMMUNICATIONS not listed $1,629.00 Miami , Fla. DOUGLAS PRINTING CO. $1,830.40 $1,971.20 Jacksonville, Fla. ABBOT PRINTING $2,350.00 $2,350.00 Miami , Fla. Bids will be tabulated and a recommendation made at the next Council meeting. Bid awards: (a) Two riding mowers - A recommendation was made for the purchase of .the DEGEN'S LAWN & GARDEN units in the amount of $5,125.00 for the Parks Depti mower and $6,160.00 for the golf course unit, with sweeper. This bid was approved by motion made by Mr. McIntosh, seconded by Mr. Bowen and passed unanimously. (b) Ten tons of fertilizer - A recommendation was made to accept the bid of W. R. GRACE & CO. in the amount of $1500.00, which was 1z approved by motion made by Mr. Bowen, seconded by Mr. Spahn and passed unanimously. 1/8/80 -3- (c) Solar pool cover and mobile reel - Only one bid had been received for this item, from SWIMMERS SUPPLY, INC, in the total amount of $7,250.40, if accepted after 12/21/79. As consideration of this bid had been tabled at the last meeting Mr. McIntosh moved that it be removed from the table. Motion was seconded by Mr. Spahn and passed unanimously. Based on Mr. Petrey's estimates of savings in fuel heating bill , Mr. Ackley recommended that the cover be purchased, Mr. Bowen moved approval of the City Manager's recommendation. The motion was seconded by Mr. Spahn and passed unanimously. (d) Electrical work to rewire municipal tennis courts. A recommenda- tion was made for the acceptance of the low bid of TIMCO ELECTRIC, INC. in the amount of $5,645.00. Mr. McIntosh moved that the low bid of $5,645.00 be accepted per the Manager's recommendation. The motion was seconded by Mr. Spahn and passed unanimously, The budget appropriation for this item is $4300.00. (e) Library book charging system - Two bids had been submitted by EASTMAN KODAK and the Model RV-2 was recommended in the amount of $1,499.00. Mr. McIntosh moved approval for the purchase of the Model RV-2 as recommended. The motion- was seconded by Mr. Lodge and passed unanimously. The money will be taken from the Library fund balance. In connection with all bids, Mr. Lodge expressed a desire to see the specifications which will be available in the Manager's office, (f) Buffet equipment. The bid of LEE EQUIPMENT COMPANY in the amount of $5,621.00, eliminating one carving counter, was recommended. Mr. Bowen moved approval of the department head recommendation to purchase from the Lee Equipment Company. The motion was seconded by 1/8/80 -4- Mr.. Spahn and passed unanimously.. Club Manager's contract for the current fiscal year. Mr, Ackley discussed the proposed contract which provides for a bonus to be paid out at the end of this fiscal year, and asked the Council to approve this concept on a term of one year. Following Mr. Bowen's motion to approve the contract Mr. Zavitz, Club Manager, stated that he was not in agreement with this contract. Mr. McIntosh moved that it be tabled. The motion was seconded by Mr. Bowen and passed unanimously.. Village Manager's report. Ca) Club Manager's incentive pay - discussed. Cb) Club opening in August - Mr. Ackley stated that they are going to proceed with keeping the club open in August, as recommended by the Advisory Board, but against his better judgment.. (c) Street name signs - signs replaced by Dade County that do not have "Miami Shores" on them will be replaced with the Village insignia. We are still waiting on their approval of stop sign posts. (d) B.M.I. and A.S,C.A,P. contracts for music played at the Club Mr. Ackley reported that based on our attorney's advice we are liable for a license to play copyrighted music, and he recommended execution of contracts with B.M.I. and A.S.C.A.P. in an estimated amount of $75.00 for BMI and $140.00 for ASCAP. Mr. Bowen moved that the Council accept the recommendation of the Village Attorney and the Village Manager to negotiate these contracts. The motion was seconded by Mr. McIntosh and passed unanimously. (e) Country Club roofing and air conditioning project - Mr. Ackley reported on the first meeting with the contractor; that there may be increased costs for the electrical and possibly a tile roof for the pro shop. (f) Sale of Village equipment - Mr. Ackley reported a surplus or obsolete leaf vacuum machine that the Village can sell to an employee for $100.00, which he recommended approving. Mr. Lodge moved approval to sell this piece of equipment for $100.00. The motion was seconded by Mr. McIntosh and passed unanimously. (g) Review of budget for first quarter of fiscal year - to be discussed under Manager's report on next Tuesday's agenda. 1/8/80 -5- (h) Seawall repairs - to begin January 15th, the contract has been submitted and the bond will be received prior to signing. Council comments. Mr. Spahn reported that he will not be present at the meeting of January 15, 1980. The meeting adjourned at 9:25 p.m. Village Clerk Ma