10-02-1979 Regular Meeting REGULAR MEETING
MIAMI SHORES VILLAGE COUNCIL
October 2, 1979
The regular meeting of the Miami Shores Village Council was held on
October 2, 1979, 7:30 p.m. , at the Village Hall , with the following Council-
men present:
Mayor Henry A. Everett
Donald W. McIntosh
Ralph E. Bowen
Herbert Spahn, Jr.
Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr. ,
Village Attorney, were also present.
The meeting was opened with an invocation given by Dr. Harold A.
Davenport, Miami Shores Community Church, followed by the Pledge of Allegiance.
Minutes of the Public Hearing of 9/10/79, were approved as written
by motion made by Mr. McIntosh, seconded by Mr. Bowen and passed.
Minutes of the regular meeting of 9/18/79, were approved as written
by motion made by Mr. Spahn, seconded by Mr. McIntosh and passed.
Minutes of the special meeting of 9/20/79 were approved as written by
motion made by Mr. Bowen, seconded by Mr. Spahn and passed.
Installation of new Councilman Robert J. Lodge.
Dade County Judge Joseph P. Farina, former Miami Shores Mayor, gave
the oath of office to Mr. Robert J. Lodge, newly appointed Councilman of Miami
Shores Village.
Award bid on dump truck.
A tabulation of the bids opened on September 20, 1979, for an open
body dump truck was presented to Council , with a recommendation by the Department
Head and the Village Manager for acceptance of the low bid of Tropical Chevrolet,
in the amount of $12,691.74, which is over budget by $691.74. 'Mr. Bowen moved
that the bid of Tropical Chevrolet be accepted with the additional money needed
10/2/79
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to be taken from the departmental contingency account. The motion was seconded
by Mr. McIntosh and passed unanimously.
Award bid on printing of restaurant & bar tickets.
A tabulation of bids opened by the Village Manager on September 25, 1979,
was received as follows:
1. DRUMMOND PRESS, INC. $1,423.00 $ 982.50 $2,405.50
P. 0. Box 2421
Jacksonville, Fla. 32203
2. GULFSTREAM PRESS, INC. 1,750.00 1,250.00 3,000.00
3800 N. W. 59th St.
Miami , Fla. 33142
3. FORTUNE GRAPHICS, INC. 1,897.50 1,322.50 3,220.00
9301 N. E. 6th Ave.
Miami , Fla. 33138
4. M & M PRESS, INC. 1,901.00 1,372.00 3,273.00
8321 N. W. 70th St. Club to Club to
Miami , Fla. 33166 furnish logo furnish logo
5. KWIKSILVER PRINTING CENTER 1,802.00 1,553.00 3,355.00
255 Alhambra Circle with 5/8" with 5/8"
Coral Gables, Fla. 33134 stub stub
6. KWIKSILVER PRINTING CENTER 2,384.00 1,802.00 4,186.00
255 Alhambra Circle
Coral Gables, Fla. 33134
With this tabulation a recommendation was made by the Club Manager
for acceptance of the low bid of Drummond Press in the amount of $2,405.50,
which was approved by motion made by Mr. Spahn, seconded by Mr. McIntosh and
passed unanimously.
Mr. McIntosh asked the Village Manager to look into having the Village
do their own printing.
Ratification of salaries for F.P.E. contract. '
As previously agreed and accepted by the Village and the Union, a
72% increase was scheduled for the year 1979-80, which required ratification
at this time by the Council . Mr. Spahn moved that the Council accept this
agreement at 72%. The motion was seconded by Mr. Bowen and passed unanimously.
10/2/79
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Approval of engineering bill on Country Club roof and air
conditioning replacement.
Mr. Ackley explained that it was his understanding that the Council
had approved his hiring an engineer to evaluate the air conditioning and roofing
problems at the Country Club and prepare specifications. The engineer's first
bill was for $1,595.00 and the second bill is for $2,140.00 which exceeds the
original estimate of $3,000.00 and may go as high as $8,500.00. Mr. McIntosh
moved that authorization be given to the Village Manager to spend up to but not
to exceed $8,500.00 for all engineering fees, with specifications to be in by
October 15th. The motion was seconded by Mr. Bowen and passed unanimously.
Village Manager's report.
(a) Budget transfers - Mr. Ackley asked for Council approval to transfer
a list of purchases that were not made during this fiscal year
into the CIF fund, such as the fence around the Public Works
area $2500.00, and the dump truck $12,000.00. Council approved
this request.
Request was also made to transfer overtime expense incurred
with Hurricane David from Contingency Account to Police Dept.
$1605.00, Parks Dept. $893.57, Streets Dept. $1040.92, Waste
Dept. $606.80, Golf Course Maintenance $293.64. Mr. Spahn
moved approval to transfer these expenses from contingency to
the departments. The motion was seconded by Mr. McIntosh who
suggested allocating funds for emergencies in these departments.
The motion was passed unanimously.
(b) Pending items - resolution on future tennis court expansion,
and complimentary Club memberships. Mr. McIntosh who had
moved to table the tennis court expansion resolution asked that
it be put on the agenda for action on October 16th. Mr. Spahn
asked for a report from the Membership Chairman and Mr. Zavitz
on outside tennis members , for the next agenda and on non-
resident golf member changes on November 6, 1979.
(c) Traffic Light at 107th Street and N. E. 6th Ave. Mr. Ackley
reported that the County has scheduled this installation for
the early part of December, 1979.
(d) Incentive program for the Village gardening crew in the Parks
Dept. - based on time off for completion of work as a task
assignment. Mr. Spahn suggested that this be looked into by
our labor attorneys.
10/2/79
(e) N. E. 2nd Avenue - Mr. Ackley referred to a letter received
from the Merchants Association concerning completion of this
project and his answers to this letter. He further reported that
we are waiting for removal of the Sabal palms that are dead.
(f) Binders - return those no longer being used.
Council .
Mr. Spahn asked for a copy of the I.B.M. report each month with the
Village Manager's summation of highlights on a monthly basis.
Mr. McIntosh moved that the Village Clerk, Village Manager and
Village Attorney be continued for another year. The motion was seconded by
Mr. Bowen and passed unanimously.
Mr. Bowen reported on Dr. Koreck and his committee's success in
getting the widening of Miami Avenue abandoned.
Public.
Mrs Spahn called attention to the beautiful job done on the Ladies
Locker Room and asked for a letter thanking the Women's Golf Association
for their efforts and contributions on this project. Mr. McIntosh suggested
having pictures taken of the "new" room.
The meeting adjourned at 8:35 p.m.
Village Clerk
APPROVED:
Ma
STATE OF FLORIDA ) SS
MIAMI SHORES VILLAGE)
I, ROBERT J. LODGE, do solemnly swear
(or affirm) that I will support the Constitution
and will obey the laws of the United States and of
the State of Florida, that I will , in all respects,
observe the provisions of the Charter and ordinances
of Miami Shores Village, and will faithfully discharge
the duties of the office of Councilman. So elp me God.
xv
Ro rt J. LodgjFY
SUBSCRIBED AND SWORN to before
me this 2nd day of October, A.D. , 1979.
T
Joh ph arena, Judge ---
tropolitan Dade County Court
ade County, Florida