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09-04-1979 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL September 4, 1979 The regular meeting of the Miami Shores Village Council was held on September 4, 1979, 7:30 p.m. , at the Village Hall , with the following Council- men present: Mayor Henry A. Everett Donald W. McIntosh Ralph E. Bowen Herbert Spahn, Jr. Absent: None (vacancy on Council ) Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr. , .Village Attorney, were also present. The meeting was opened with an invocation given by Reverend John McLaughlin of St. Martha's Catholic Church, followed by the Pledge of Allegiance. Minutes of the meeting of August 21, 1979, were approved as written by motion made by Mr. Spahn, seconded by Mr. McIntosh and passed. Mr. Bowen abstained as he was not present. at that meeting. Planning Board minutes - August 23, 1979. No action required. 2nd reading - New Occupational License Ordinance. Following seconding reading of the ordinance to increase occupational license fees by 33%, Mr. Spahn pointed out that under Living Accommodations the additional rooms should be at the rate of $1.33, instead of $1.25. Mr. McIntosh then moved adoption of the ordinance on second reading with the correction brought up by Mr. Spahn as to living accommodations. The motion was seconded by Mr. Bowen and passed unanimously. ORDINANCE NO. 410-79 1st reading - Ordinance increasing utility tax. Mr. Bowen questioned the legality of reading the ordinance before the public hearing. Mr. Fann advised that there was no conflict in this 9/4/79 -2- procedure as the ordinance could be changed at any time prior to final reading. The ordinance as read increases the utility tax from 10% on the first $25.00 of service, 5% on the next $25.00 and 1% on over $75.00, to a straight 9% on the total bill . Mr. Rudnick, former Councilman, proposed a utility tax formula which would take into consideration increasing use and costs of electricity. Some of the citizens present indicated that an increase in real estate taxes was preferable to an increase in utility tax. Mayor Everett answered that this was not possible by State law without a referendum. Mr. Spahn moved acceptance on first reading of the utility tax ordinance. The motion was seconded by Mr. McIntosh and passed 3/1 with Mr. Bowen dissenting. 1st reading - Ordinance increasing garbage fees. Read by the Village Manager. Increase on residential fee from $69.00 to $80.00, with similar increases in commercial accounts. Discussion followed concerning passage prior to the public hearing and fees for special pick-ups. It was also pointed out that the fees are not due until January 1, 1980. Mr. McIntosh moved that this item be tabled. The motion was seconded by Mr. Spahn and passed unanimously. Mr. Spahn requested that the Village Manager report on income that would be generated from special pick-ups as ;well as reduced labor impact on the Public Works budget. Village Manager's report: (a) N. E. 95th St. east of N. E. 2nd Ave. - Mr. Ackley reported that the County had made a survey of the traffic on N. E. 95th Street from N. E. 2nd Avenue to N. E. 6th Avenue, with recommended changes for diverting some of the traffic. The report has been forwarded to the Planning Board who will hold a public hearing on the proposal . (b) Abandonment of N. E. 5th Ct. and portion of N. E. 89th St. - A report has been received from the 'County on this proposal which has been forwarded to the Planning Board for a public hearing. 9/4/79 -3- (c) Country Club roof - Held a meeting with the engineer, Country Club Manager, Building official & Public Works Director, & Mr. Stobs who is helping with the roof spec's. Estimate is that the roof, air conditioning, electrical work, ceiling, andwood replacement, will be over $100,000. Mr. Bowen suggested a long term loan to accomplish these improve- ments.now and spread the cost over the users to come. Mr. McIntosh thought the Council should, with the sanction of the membership, negotiate with the banks that hold the existing certificates to increase the outstanding loans on the irrigation system and the kitchen to include this sum of $100-125 thousand for a new 10 year loan or certificate of indebtedness at the best interest rate that the Council can negotiate with the banks in question. Mr. Ackley discussed hiring a general contractor to supervise the job with the Village bidding out the subcontracts. As an item requiring immediate attention Mr. Ackley asked Mr. Bryant, Golf Course Superintendent, to report on the need for fumigation service for treatment of Nematodes at the Miami Shores Country Course. Mr. Bryant reported on the necessity for treating the grass; that the cost estimate i! $97.00 an acre with around 20 acres infected, and that the only supplier available is Jack Russell of Orlando, who will be here the week of September 12th. Mr. Ackley requested a resolution be considered at the next Council meeting to waive bid procedure, with verbal agreement to go ahead at this time. Mr. Bowen moved that the Council declare the situation to be am :emerggncy if the i,nvestigati.on confirms that this ft the .problem and if so that we waive bid requirements in order to take advantage of the individual who is available .� to do the job at the time required. The motion was seconded by Mr. Spahn and passed unanimously. The resolution will be on the agenda for the public hearing of September 10, 1979. 9/4/79 -4- (d) Police crime statistics - Mr. Ackley requested that this be postponed until another report is available. He further reported that it has been learned that our response time is not as indicated by the Dade Co. report, but is 1.5 minutes for emergency response and 1.7 minutes on all other responses for the period January 1, 1979 - June 30, 1979. The report will be read at the meeting of September 10, 1979. Mr. Spahn pointed out in addition to a statistical report we should have recommendation or suggestions for improving polA ce service. Mr. Spahn asked for clarification on how the work on the Country Club is going to be handled. Mr. Ackley wanted the Council to authorize hiring a general contractor to supervise with the subcontracts tg be bid out. Mr. Spahn stated that because of the amount of money involved, that he felt it should be put out to bid as a general contract as well . Mr. Ackley stated he would report back to Council with a proposal . Concerning the tax referendum as brought up by Mr. Bowen, it was confirmed that the Council would not go on record as taking a position but Council members as individuals may express their feelings as they see fit. The meeting adjounred at 9:00 p.m. As taken from the tape. Village Clerk APPROVED: 1 ' Al Mayo -