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08-07-1979 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL August 7, 1979 The regular meeting of the Miami Shores Village Council was held on August 7, 1979, 7:30 p.m. , at the Village Hall , with the following Councilmen present: Mayor Henry A. Everett (arrived late) Donald W. McIntosh Joseph P. Farina Ralph E. Bowen Herbert Spahn, Jr. Absent: None Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr. , Village Attorney, were also present. In the absence of Mayor Everett, Councilman McIntosh called the meeting to order and asked Mr. 0. K. Doyle to give the invocation which was followed by the Pledge of Allegiance. Minutes of the public hearing of 7/17/79 were approved as written by motion made by Mr. Bowen, seconded by Mr. Farina and carried. Minutes of the regular meeting of 7/17/79 were approved by motion made by Mr. Farina, seconded by Mr. Spahn and carried. Minutes of the special meeting of 7/26/79 were approved as written by motion made by Mr. Spahn, seconded by Mr. Farina and carried. Planning Board minutes - 7/12/79 Mr. Bowen wanted the Board minutes of 7/12/79 to reflect that he had suggested that the allowable percentage for flat roof additions be increased, without mentioning a definite amount. Planning Board minutes - 7/26/79 (a) Bikeway - Several residents were present to follow up their objections made to the Board on the proposed route of the bikeway through Miami 8/7/79 -2- Shores. The plan was again reviewed by Mr. Alfredo Perez, Dade County Public Works and Mr. Dick Farwell , with County Parks & Recreation, and'tey-,po%nt6d' out the affectothe next phase to the north. Mr. Sid Derman, 1700 N. E. 105th St. , was in favor of the bikepath because he could then ride from his apartment building to the Country Club. All other residents living in the area of the path were opposed. Mr. Spahn moved that Mr. Ackley be instructed to veto this plan. The V motion was seconded by Mr. Farina and passed unanimously. Planning Board minutes - 7/26/79 contd. (b) Clinebell appeal - A letter was received from Mr. William Clinebell , 9200 N. E. 12th Ave. , appealing the Planning Board decision by a 2/1 vote,denying him a setback variance on a proposed swimming pool . Mr. Clinebell reviewed his particular situation - that of being located on a corner lot of an odd shape, where the pool is to be located in the side yard on a street side where only 10 ft. can be maintained for the pool setback instead of 122 ft. required. Mr. Bowen moved that a variance be granted to Mr. Clinebell for 22ft. The motion was seconded by Mr. Farina who concurred in the variance because it is adjacent to a street right-of-way and not to a neighboring lot. Upon vote, it was passed unanimously. Mr. Farina stated that he was disappointed that no one from the Board was present and that he felt that when only 3 members of the Board are present action on a variance should be unanimous. Some discussion followed concerning Mr. Bowen's attendance at the Planning Board meeting representing the Property Owners Association. Mr. McIntosh suggested that the Property Owners be scheduled on the next agenda to discuss the roof ordinance. Florida League Delegate at Annual Convention. The Florida League of Cities requested that a voting delegate be 8/7/79 -3- named for Miami Shores for attendance at the Annual Convention to be held in Kissimmee, Florida, October 25-17, 1979. The Council agreed to have Mr. Bowen represent the Village ors as an alternate, Mr. McIntosh. Mr. Frank Miller's request for resolution regarding future expansion of tennis courts. It was reported that Mr. Miller wished to have this delayed for two weeks, until the second meeting in August. Non-resident Social Memberships at Country Club. Mr. Ackley stated that this had been presented by the Advisory Committee at the Country Club but that he was not recommending establishing non-resident Social Memberships because of the enforcement problems and potential loss of revenue. Mr. Spahn moved that this be tabled until such time as Mr. Zavitz comes back with specifics of the proposal . The motion was seconded by Mr. McIntosh and passed unanimously. Mr. Lou Sauber, a member of the Advisory Committee, stated he would not be in favor of a non-resident Social and wanted this to go on the record. Mr. Zavitz reported that he has been asked by members for non-resident tennis memberships. As this was not an agenda item Mr. McIntosh moved that it be tabled until a later date. The motion was seconded by Mr. Spahn and passed unanimously. Mr. Ackley stated he would get together with his staff and make a report on this at the next meeting. MICA - approval to proceed. A request was received from the Management Improvement Corporation for approval to proceed with the Social Security tax package or FICA I program with estimated savings of $5658.00 for the first year. In addition they proposed a fuel additive for use in Village vehicles. Mr. Ackley recommended at this time that we proceed with the FICA I project and also begin a pilot test on 8/7/79 -4- one of our garbage trucks with their fuel additive to see if we can get a significant increase in mileage. Mr. Farina moved approval for MICA to proceed as recommended by the Village Manager. The motion was seconded by Mr. McIntosh and passed unanimously. Recommendation on bid for sanitation software. A report was received from the Finance Director justifying the cost for a sanitation software package for the computer. Upon motion made by Mr. McIntosh and seconded by Mr. Spahn, approval was unanimously given for this purchase. Resolution increasing locker rental . A resolution was read amending Resolution No. 655-78 to increase the charge for use of lockers at the Country Club from $25.00 a year to $36.00 a year. Upon motion made by Mr. Farina and seconded by Mr. McIntosh, Resolution No. 677-79 was unanimously passed and adopted, said resolution being entitled: A RESOLUTION AMENDING PARAGRAPH (e) , SECTION 3. OF RESOLUTION NO. 655-78 REGARDING CHARGE FOR LOCKERS IN THE COUNTRY CLUB. Ratification of F.P.E. contract. Mr. Ackley reported that the contract must be ratified as a whole and recommended that it be done. This was approved by motion made by Mr. Bowen, seconded by Mr. McIntosh and carried unanimously. Optimist Barbecue. Mr. Ackley reported that the Optimists had requested the use of the 5;-2 acres of land at the Country Club for their annual Barbecue. At the request of the Club Manager they changed their day from Wednesday to Thursday so as not to conflict with the Wednesday night dinner trade at the Club. Mr. McIntosh 8/7/79 -5- moved approval of use of the 52 acres for the Barbecue. The motion was seconded by Mr. Bowen and passed unanimously. Village Manager's report: (a) Food and bar sales at Country Club - report submitted. (b) Special trash pick-ups - Mr. Ackley suggested that this be implemented with the computer billing which will allow time to educate the public of the charges for special pick-ups. Some members of the Council wished to expedite this program and Mr. Ackley stated he would report back to Council on an effective date. (c) Roof at the Country Club - Mr. Ackley reported that he had met with a mechanical engineer in regard to this project and they have setup a meeting in the morning with Mr. Stobs to review the work necessary on the air conditioning which must be done prior to the roof. Roofers are putting together some specifications which will be put out for competitive bids, and that he would like to get this started before the end of August. Councilman Farina announced that Governor Graham had asked him to serve as a Judge in the County Court of the Dade County Judiciary, and that � this may require him to resign from the Council . Congratulations and best wishes were extended to Mr. Farina. The meeting adjourned at 8:55 p.m. iage Clerk APPROVED• Mayor r b