06-19-1979 Regular Meeting REGULAR MEETING
MIAMI SHORES VILLAGE COUNCIL
June 19, 1979
The regular meeting of the Miami Shores Village Council was held on
June 19, 1979, 7:30 p.m. , at the Village Hall , with the following Councilmen
present:
Mayor Henry A. Everett
Donald W. McIntosh
Joseph P. Farina
Ralph E. Bowen
Herbert Spahn, Jr.
Mr. William F. Fann, Jr. , Village Attorney, and Mr. 0. Sam Ackley,
Village Manager,were also present.
The meeting was opened with an invocation given by Rev. Vern Worcester
of the Miami Shores Christian Church, followed by the Pledge of Allegiance.
Minutes of the meeting of June 5, 1979, were approved as written by
motion made by Mr. Bowen, seconded by Mr. McIntosh and carried.
Planning Board minutes - June 14, 1979.
Two items on the Board minutes had to do with the roof ordinance and
Mr. Bowen, in referring to Ordinance 403-78, Paragraph (e) (3) , (concerning
visibility from two streets) , was of the opinion that it should read, "the (flat
roof) addition is not visible from the front elevation", which would make the law
equally applied and not discriminatory. He further pointed out that the approval
for re-roofing the wood frame house at 10200 N. Miami Ave. with asphalt shingles
was not covered under the paragraph cited in the motion.
PUBLIC HEARING ON COMPREHENSIVE PLAN.
Village Manager Ackley reviewed the background of the Plan and highlighted
its contents. He reported that it has been reviewed by the State, County and
surrounding cities.
Mr. Bowen questioned the advisability of constructing a "joint Public
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Works/Golf Course storage building" as itemized on Page 19 and suggested that ift
be a Golf Course building instead of a Public Works joint facility. Mr. McIntosh
offered the wording "Investigate the cost/benefit of constructing a joint . . . . ."
It was pointed out to those present that the Plan was not prepared or designed to
change the character, land use, or development of Miami Shores Village, but to
maintain a status quo. There were no .comments from the public.
Bid recommendations.
(a) Engineering for seawall repair - A recommendation was made by
the Public Works Director and Village Manager that the low bid of
Summit Engineering in the amount of $1,000.00 plus $150.00 ea. tie back
inspection, be accepted. Mr. McIntosh moved that the low proposal of
Summit Engineering for $1,000.00 plus $150.00 tie back inspections,
be approved. The motion was seconded by Mr. Farina. It was estimated
that it will amount to $1900.00, Council approved a total of $2500.00.
(b) Tennis courts reconditioning - A recommendation was made
to accept the low bid of Garan Company up to the amount budgeted of
$6,000, with the addition to complete the work ($7,930.00) to be made
up by donations of tennis club members. Mr. Farina moved that the
bid of the Garan Company in the amount of $7930.00 be approved, .with
$6,000.00 of Village funds and the balance to be made up by contributions
from the Tennis Association. The motion was seconded by Mr. Bowen
and passed unanimously.
(c) Computer program for sanitation billing - A recommendation was
made to accept the low bid of Value Management Consultants in the
amount of $4,500.00 for the sanitation billing and $1,500.00 for the
fixed asset inventory. The Council asked for justification to buy
these programs and Mr. Bowen moved that the Council table a decision
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on this issue until .some later date. The motion was seconded by
Mr. McIntosh and passed unanimously.
(d) Diesel powered loader - At a work shop meeting prior to the
Council meeting a recommendation was made to accept the bid of
Kelly Tractor Co. on a Caterpillar 910 loader in the net amount of
$37,214.00. Mr. McIntosh moved that the Manager's recommendation
of Kelly Tractor company's base bid of $41,764.00 be approved and
that the trade-in allowance be studied further and in the event they
can secure a better trade-in value than offered by the bidder it
will further reduce the total cost. Mr. Bowen seconded the motion
and it was passed unanimously.
Raise and incentive plan for Country Club Manager,
Mr. Ackley outlined this plan as prepared by Coopers & Lybrand,. which
will give the Club Manager an opportunity to earn $30-35,000.00. He further
recommended a $2,000.00 increase in the Manager's base pay, along with approval
of the concept of an incentive plan with the details to be discussed at a work
shop. Mr. Bowen offered a vote of confidence to the Village Manager and Coopers &
Lybrand in working out this incentive plan. He then moved that the Club Manager
be given a raise of $2,000.00 as recommended by the Village Manager. The motion
was seconded by Mr. Farina. Mr. McIntosh asked that the incentive plan be
implemented with the raise. The motion was amended to add approval of the concept
of the incentive plan as presented. This amendment was accepted and the motion
as amended was passed unanimously.
Permission to hold a Shores Festival .
Mr. Bernie Jackson and Mr. Mel Roberts, on behalf of the Chamber of
Commerce, requested permission to hold a Shores Festival on November 10, 1979,
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on N. E. 2nd Avenue between 96th and 98th Streets. The proposal included par-
ticipation by students in the community, as well as, civic and social clubs,
between the hours of 9:30 a.m. to 6:30 p.m. After some discussion of Village
participation and support, it was generally agreed by Council that the concept
was approved subject to development of specific plans.
Contract with ASCAP on music played at the Country Club.
The Council took no action on the contract presented by ASCAP for
royalties on the music played at the Country Club.
Resolution waiving bid procedure for purchase of sod.
Mr. Ackley requested this resolution in order to expedite delivery
of sod for the 96th Street beautification project. Upon motion made by Mr. Bowen
and seconded by Mr. Farina, the resolution was passed and adopted unanimously,
said resolution being:
RESOLUTION NO. 674-79
RESOLUTION CONCERNING WAIVING OF FORMAL
BID PROCESS.
Council meeting of July 3, 1979
Mayor Everett brought up the question of whether or not there would
beaquorumfor the next meeting of July 3rd, and it was determined that there
would not be a quorum for a meeting which, therefore, will not be held.
There will be a work shop on July 10th and the next regular meeting
will be on July 17th with final hearing on the Comprehensive Plan and adoption.
Management Improvement Corporation of America (MICA)
Messrs. Tom Brant, Bud Parmer, Lou Brown and David Green, from the
Management Improvement Corporation of America, Orlando, Fla. , were present to
sell management services to Miami Shores Village at a cost of 90% of the certified
value of the services up to a maximum of $24,812.00 in any 12 month-period.
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Upon recommendation of Mr. Ackley, Mr. Farina moved that Miami Shores Village
enter into this agreement with the Management Improvement Corporation of America,
and the contract to be the basis of the agreement as proposed to Council ,directing
the Village Manager and the Village Attorney to proceed with any fu ther �hegotiations,
if any are needed, and if not, the signing of the contract and the implementation
of the services as quickly as possible. The motion was seconded by Mr. Spahn and
an addendum was made to the motion, that the Village Manager come back with pro-
posed projects in relation to the contract. The motion was then passed unanimously.
Village Manager's report.
(a) Parking & signs - Miami Ave. - signs in sidewalks have been
removed. No Parking signs are being reviewed. Stop signs have
also been removed from street pavement.
(b) Stop sign posts - awaiting word from County.
(c) Beautification - 96th St. and N. E. 2nd Ave. - Discussed
merchants requests for providing trees other than Sabalsa
(d) Review of Bikeway plans - to be forwarded to Council as soon
as they are received from the County.
(e) Public Hearing - Special Master's Report - Set hearing for
6:30 p.m. , July 17, 1979, to listen to both sides of the collective
bargaining.
(f) Review of Golf Car Systems report - report from Golf Car
Systems concerning last year's operation forwarded to Council .
Mr. Ackley re-opened the discussion of the computer bid on sanitation,
billing and stated that he would get a report back to Council on reasons for buying
this program.
The meeting adjourned at 10:30 p.m.
Village Clerk
PROVED:
yor