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05-15-1979 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL May 15, 1979 The regular meeting of the Miami Shores Village Council was held on May 15, 1979, 7:30 p.m. , at the Village Hall , with the following Councilmen present: Mayor Henry A. Everett Donald W. McIntosh Joseph P. Farina Ralph E. Bowen Herbert Spahn, Jr. Mr. William F. Fann, Jr. , Village Attorney, was also present. The Village Manager, Sam Ackley, was on vacation. The meeting was opened with an invocation given by Dr. Floyd Folsom of the Miami Shores Baptist Church, followed by the Pledge of Allegiance. Concerning the minutes of May 1, 1979, Councilman Spahn asked that the item concerning painting house numbers on the streets and alleys be amended to reflect that it was tabled pending receipt of any comments from the residents following notice of the plan in the Village Hall News. Mr. Farina moved that the minutes be amended to reflect the Council action as stated. The motion was seconded by Mr. Bowen and carried. Following this motion the minutes were approved as amended by motion made by Mr. Farina, seconded by Mr. McIntosh and carried. Planning Board minutes - April 26, 1979. Planning Board approval was given for a variance to be granted to Mr. Terry H. Lee, to add a screened porch with a flat roof at 1201 N. E. 103rd Street. A small section of the flat roof could be seen from the Avenue side of the property, contrary to the provisions of the ordinance, but the Planning Board felt that a variance was justified. Mr. Bowen's motion to approve the action of the Planning Board died for lack of a second, following withdrawal of a second by Mr. McIntosh. 5/15/79 -2- Mr. Fann advised that there must be a hardship for granting a variance. He also stated that the Council must make a resolution on the variance within 20 days or it will stand. A motion made by Mr. Farina to deny the request was withdrawn follow- ing Mr. McIntosh's request that the applicant be allowed to speak on the issue before a motion is made. Mr. Richard Turner, representing the contractor and Mr. Terry Lee, explained the plan for screening in an open patio with a flat roof which, he contended, is structurally more feasible than a pitched roof. The plot plan included a new 5 ft. wall around the house and Mr. Turner stated that the variance amounted to approximately 46 sq. ft. above the wall which will be camouflaged by landscaping and a grill . Mr. Bowen stated that he felt that this particular request does not constitute a hardship but that the ordinance is unfairly and inequitably applied because inside lots are treated differently than corner lots. He suggested that flat roof additions should not be visible from the address side of the property and that the ordinance should be equally applied to all property owners, and asked that it be reviewed at a work shop. Mr. Toussaint reported that the Planning Board had viewed the home and felt that the request was minimal , amounting to only a 5 ft. visible area. Mr. Toussaint confirmed to the Council that the Planning and Zoning Board is satisfied with the ordinance on flat roofs. Mr. McIntosh asked if a two week delay would cause a problem to Mr. Lee. Mr. Turner stated that it would not but that he did not feel the applicant should be delayed by ambiguity of the ordinance or indecision of the Council . Mr. McIntosh stated that this answered hit question and he moved that the Council deny the Planning Board recommendation on the flat roof addition at 1201 N. E. 103rd St. The motion was seconded by Mr. Farina and carried unanimously. Mr. Bowen asked if the Planning Board is going to address itself 5/15/79 -3- to the ordinance and if not, that it be put on the agenda for the Council meeting of June 19th. Bid opening: Sealed bids were opened and recorded as follows: (a) Computer programs - ALLIED REPRESENTATIVES TO MANAGEMENT, Inc. Sanitation Billing $9,000.00 Fixed Asset Inventory 3,000.00 ROBERT T. PALLADINO & ASSOCIATES Sanitation Billing 5,400.00 Fixed Asset Inventory 2,835.00 VALUE MANAGEMENT CONSULTANTS, Inc. Sanitation Billing 4,500.00 Fixed Asset Inventory 1,500.00 (b) Diesel Powered Loader - GROWERS FORD TRACTOR CO. $36,768.00 with trade-in N. A. CRANE TRACTOR, INC. John Deere 37,700.00 " MEDCO INTERNATIONAL TRACTOR Co. , Inc. International 31,999.00 " WILDWOOD INDUSTRIES, INC. Dynamic Industries, Inc. 25,995.00 " FLA-GEORGIA TRACTOR CO. , Inc. International 38,800.00 " KELLY TRACTOR CO. Caterpillar 37,214.00 FORKLIFTS & EQUIPMENT INC. Owatonna "Mustang" 36,415.00 LINDER Industrial Machinery Co. No bid CAMCO No bid (c) Re-toofing and repairs at Miami Shores Country Club - SANDRON CORPORATION 26,700.00 + wood replacement BRADY ROOFING & SHEET METAL, Inc. No bid - too busy 5/15/79 -4- The Village Clerk reported that these bids would be reviewed by the Village Manager and departments heads with a recommendation to be presented at the next Council meeting. Bid recommendations: (a) Purchase of van for Building Dept. /Public Works. A recommendation was made by Mr. LuBien, Public Works Director, for the purchase of an "in-stock" van from Tropical Chevrolet in the amount of $7,212.48, which is higher than their bid price of $7,198.55 (low bid). Acceptance of the recommendation was tabled until the next meeting by motion made by Mr. McIntosh, seconded by Mr. Farina and carried unanimously. (b) Garbage truck. Because of an error in the wording of the specifications, Mr. Ackley recommended that the bids be tabled pending re-bidding of the truck with the different chassis. Based on the Manager's recommendation, Mr. Farina moved that the bids be tabled pending the change of specifications and re-bidding. The motion was seconded by Mr. McIntosh and passed unanimously. Resolution requesting Dade County to assume street lighting costs on arterial streets in Miami Shores. A resolution was read directing the Village Manager to request the Dade County Commission to immediately assume the responsibility for cost of operation and maintenance of the following street lights within Miami Shores Village: (1) N. Miami Ave. between 91st St. and 115th St. (2) N. E. 2nd Ave. between N. E. 91st St. and N. E. 115th St. (3) N. W. 2nd Ave. between N.W. 91st St. and N.W. 115th St. (4) N. E. 6th Ave. between N.E. 87th St. and N.E. 107th St. (5) N. E. 10th Ave. between N.E. 91st Terr. & Biscayne Blvd. (6) 95th St. between N.W. 3rd Ave. and N.E. 2nd Ave. (7) 103rd St. between N.W. 2nd Ave. and N.E. 6th Ave. Upon motion made by Mr. McIntosh and seconded by Mr. Bowen, the resolution was unanimously passed and adopted, same being entitled: 5/15/79 -5- RESOLUTION NO. 673-79 A RESOLUTION REQUESTING DADE COUNTY TO ASSUME COSTS OF OPERATING AND MAINTAINING STREET LIGHTS ON ARTERIAL ROADWAYS THROUGH MIAMI SHORES VILLAGE. Ms. Elsie Baioff, 336 N. E. 98th St. , regarding tree trimming. Ms. Baioff appeared before the Council to ask for a Village policy on tree trimming, why it has been 3-4 years since her tree was trimmed and why the Village is not being maintained as it used to be. Mr. Farina disagreed with Ms. Baioff's assessment of the maintenance of the Village. He stated in his judgment we have one of the finest programs of maintenance of Village owned property in the North Dade area; that there is always room for improvement which he felt would be accomplished under the direction of our new Public Works Director. Mr. Farina stated that Ms. Baioff can present her request directly to the Village Manager and through the Beauti- fication Committee come up with a plan to be made public and to be presented to the Council . Mr. Bowen added that when you drive into the Shores it is obvious that you are entering a community that sets standards, but agreed with Ms. Baioff that the attention given to our streets and parkways has deteriorated. Mr. McIntosh stated that he would like the Council members to scrutinize the entire public works department budget and look at what we are spending and what we are getting for it. Mr. Bowen asked that Ms. Baioff's letter be made a part of the record of this meeting. Street light request Benjamin, A request was made by Mrs. Estelle 94 N. W. 95th St. , for a street light to be installed on N. W. 1st Ave. Mrs. Benjamin contended that eliminating the shade trees would not shed sufficient light on the area and the neighbors 5/15/79 were opposed to cutting back or removing the trees. Because some members of Council wanted to check the location at night, Mr. McIntosh moved that this item be put back on the agenda of June 5th for positive action after the Council has had an opportunity to go by and see it. The motion was seconded by Mr. Farina and passed unanimously. Drainage - N. E. 2nd Ave. Estimates were made by the County for cost of drainage at three problem locations on N. E. 2nd Ave. , as follows: N. E. 96th St. $10,211.15 N. E. 98th St. 5,859.00 N. E. 101st St. 3,097.50 Mr. McIntosh wanted to delay this to discuss where the money is coming from. He then left the meeting. Mr. LuBien reported that he had contacted the Golden Eagle Construc- tion company, who are doing N. E. 2nd,'Ave. , and received their estimates on this work: N. E. 96th St. $ 7,650.00 N. E. 98th St. 4,840.00 N. E. 101st St. 2,785.00 He further reported that Golden Eagle would do the first two inter- sections for $12,000.00, that the 101st Street drain was not necessary at this time, and that the Village Manager had recommended this expenditure as the money is in the budget. Mr. Bowen moved that the recommendation of the Village Manager with respect to proceeding with the drainage project be approved at the bid of $12,000.00 for the two sites. The motion was seconded by Mr. Spahn and passed unanimously. Reconsideration of Junior green fees for the summer. Mr. Farina moved that this item be tabled. The motion died for lack of a second. The Golf Pro's recommendation for a junior green fee was again discussed. 5/15/79 -7- Mr. Spahn moved that the Council accept Mr. Vann and Mr. Ackley+s recommendation for a greens fee for golfers under 18 years with parents of social or tennis members, of $4.00 for 18 holes and $3.00 for 9 holes and guests at the same rate for summer only from June 1st through August 31st, during junior playing hours. The motion was seconded by Mr. Bowen and passed unanimously. Discussion of July 4th party in the business district. Mayor Everett suggested that the Chamber get together with the Merchants Association and draw up some basic plans. Mr. Bowen added that the civic clubs should be contacted to participate. The meeting adjourned at 8:55 p.m. Village Clerk APP VED: ayo