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05-01-1979 Regular Meeting REGULAR MEETING MIAMI SHORES VILLAGE COUNCIL May 1, 1979 The regular meeting of the Miami Shores Village Council was held on May 1, 1979, 7:30 p.m. , at the Village Hall , with the following Councilmen present: Mayor Henry A. Everett Donald W. McIntosh Joseph P. Farina Ralph E. Bowen Herbert Spahn, Jr. Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr. , Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Harold A. Davenport, of the Miami Shores Community Church, followed by the Pledge of Allegiance. Minutes of the meeting of April 17, 1979, were approved as written by motion made by Mr. McIntosh, seconded by Mr. Farina and carried. Planning Board minutes - April 12, 1979. The request made by Mr. Asher J. Cole for permit to build on Lot 17, & w. 15 ft. of Lot 18, Block 1, Navarro Sub. , was recommended for approval to the Council . This lot meets area requirements but not frontage. Its approval was based on compliance with Ordinance No. 405-78 adopted in August of 1978. Mr. Bowen moved that the recommendation of the Planning Board be approved. The motion was seconded by Mr. McIntosh and passed unanimously. Councilman Farina asked that applicants for special permit approvals be present when considered by Council or they will be postponed. The Planning Board also approved re-roofing with cedar shingles on the home of Mrs. Gilbert R. Friedman, 1569 N. E. 104th Street, as a structural necessity. Mr. Bowen moved that the recommendation of the Planning Board for 5/1/79 -2- a variance to allow cedar shingles in this instance be approved. The motion was seconded by Mr. McIntosh and passed unanimously. Mr. Farina requested that the letter to Mr. LuBien from the engineer recommending this type roof, be made a part of the record. Open Bids- Van. Bids were opened for a Window-type van and recorded as follows: DEEL FORD, INC. Coral Gables $7,589.53 with three exceptions TROPICAL CHEVROLET, INC. Miami Shores $7,198.55 with five exceptions TALLY EMBRY FORD Miami $7,809.00 with exception on floor covering POTAMKIN CHEVROLET Miami Beach No bid After some discussion on acceptance of a bid at this meeting, Mr. McIntosh moved that the bids be referred to the Village Manager for a report back to Council on acceptance of a bid at the next regular meeting. The motion was seconded by Mr. Farina and carried unanimously. Open Bids - Garbage Truck (cab and chassis with body) Prior to opening bids Mr. McIntosh asked that these bids be studied by the Village Manager and a report made back to the Council before consider- ation: ENVIRONMENTAL EQUIPMENT CO. Longwood, Fla. $37,044.00 Ford cab, Pak-Mor body H. F. MASON EQUIPMENT CORP. Hialeah $35,688.00 International: cab, Leach body SOUTHLAND EQUIPMENT CORP. Bartow, Fla. $11,700.00 E-Z Pack body only 511/79 -3- Mr. Ackley reported that the money is funded in the capital improve- ments fund. Recommendation on (a) Trap Rake = Mr. Ackley recommended purchase of the DeBra trap rake based on the golf superintendent's analysis of the bids and recommendation. Mr. Farina moved that the Village Manager's recommendation through the department head, for the DeBra rake in the amount of $2,495.00, be approved. The motion was seconded by Mr. Bowen and carried unanimously. Recommendation on (b) Fertilizer Mr. Farina moved that the Village Manager's recommendation as requested by the department head be approved for the low bid of W. R. Grace Company, in the amount of $2,112.50. The motion was seconded by Mr. McIntosh and carried unanimously. Street light billing by Dade County. In a report to Council of April 9, 1979, Mr. Ackley recommended that the County be asked to assume the maintenance and operation of street lighting on eight streets within the Village, and that a resolution is required for this purpose. Mr. McIntosh moved that a resolution be drafted through the Village Manager and Village Attorney, requesting that street lighting maintenance as outlined in Mr. Ackley's report, be forwarded to the Dade County Commission. The motion was seconded .by Mr. Bowen and carried unanimously. Approval to go ahead with painting house numbers on streets and alleys. Pending receipt of any comments from the residents following notice of the plan as published in the Village Hall News, 5/1/79 -4- Mr. Bowen moved that this be tabled. The motion was seconded by Mr. McIntosh and passed unanimously. Resolution of Dade County League of Cities regarding taxi cabs. A resolution was received from the Dade County League of Cities opposing Fla. Senate Bill 442 on regulation of taxi cabs. Mr. McIntosh moved to table any action on the resolution. The motion was seconded by Mr. Bowen and carried unanimously. Coopers & Lybrand additional billing. - As reported by Mr. Ackley, bills for approximately $5,000.00 additional had been submitted by our auditors for extra time their employees spent in doing Village work. A letter from Coopers & Lybrand had been forwarded to Council explaining what the additional work involved. Mr. McIntosh moved that the bills be paid as presented. The motion was seconded by Mr. Bowen and passed unanimously. Village Manager's report. (a) Budget transfers: 1. Public Works Dept. Mr. Bowen moved that the recommendation of the Village Manager be approved in regard to the transfer of funds within the Public Works budget to purchase a vehicle. The motion was seconded by Mr. Spahn and passed unanimously. 2. Pool budget - transfer to be made within Personal Services account, no Council action required. (b) Budget Schedule. The proposed schedule as prepared by the Village Manager was approved by motion made by Mr. McIntosh, seconded by Mr. Farina and carried unanimously. (Schedule to be printed in the Village Hall News.) (c) Adopt PBA contract effective 10/1/79 for three years as per letter of agreement. Approval of the PBA contract effective -5- 5/1/79 Oct. 1, 1979, was given by motion made by Mr. McIntosh, secodded by Mr. Bowen and carried unanimously. (d) Discussion and guidance re pool bulkhead. Mr. Ackley reported on background of this item and conclusions made at the work shop meeting with the recommendation that it be deleted from the budget. At the work shop meeting referred to of April 26, 1979, Mr. McIntosh reported that an engineering study made by his firm found the addition of a bulkhead in the present pool to be unfeasible. Mr. McIntosh then moved that this item be tabled and that the Recreation Director be authorized to proceed to drain and paint the pool to put it in good operating con- dition for the summer. The motion was seconded by Mr. Farina and passed unanimously. Mr. Myers Noell , 1205 N. E. 95th St. and Mr. W. H. Walker, III, 576 N. E. 97th St. , further petitioned for a bulkhead along with previous discussed plans for a new pool . Mr. McIntosh moved that Mr. Walker and his wife co-chair a pool committee for Miami Shores Village Council to come back with recommendations of what they want and where it should be located. The motion died for lack of a second. (e) Summer golf fees - Mr. Spahn proposed reducing the summer green fees for cart users from $8.00 to $5.00, plus cart fee, Tuesdays through Fridays from May 2nd thru Oct. 1st, and moved that this be adopted. The motion was seconded by Mr. Farina and passed by 3 affirmative votes with Mr. Bowen dissenting and Mr. McIntosh abstaining. (f) Sunshine law - Mr. Fann, Village Attorney, highlighted require- ments of the law in regard to,meetijigs of Councilmen and 5/1/79 -6- public notice of all meetings. (g) Information: Mailboxes at Post Office have been changed to pedestrian drop box only. After construction they will be relocated at rear. Met with Coopers & Lybrand concerning their assisting us in developing an incentive plan for the club, at a cost of $50.00 an hr. but not to exceed $300.00. Have started micro filming computer records. We will be using the computer for budget purposes this year. Budget statements were ready today by 5:00 p.m. Met with Animal Control - their patrol will be stepped up in Miami Shores. Reported on some bad drainage spots in Miami Shores Estates on N. E. 105th St. between 10th Ct. and 11th Ct. , N. E. 2nd Ave. at 96th St. and N. E. 2nd Ave. at 98th St. The County will send us a letter on cost of correcting the two drainage spots off 2nd Ave. Their estimate was $10,000.00. Mr. Farina proposed that the swimming team elect citizens to chair three projects: (1) project engineer's study of bulkhead, (2) determine if an AAU pool is feasible and (3) determine if a kiddy pool is feasible, then present them to Council . The meeting adjourned at 9:10 p.m. d Village Clerk APPROVED: Mkorf