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09-05-1978 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL September 5, 1978 The regular meeting of the Miami Shores Village Council was held on September 5, 1978, 7:30 p.m., at the Village Hall, with the following Council members present: Mayor Joseph P. Farina Ralph E. Bowen Donald W. McIntosh W. Alfred Davis Mrs. Elspeth Jensen Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Mayor Farina, followed by the Pledge of Allegiance. Minutes of the meeting of August 15, 1978, were approved as written by motion made by Mr. Davis, seconded by Mrs. Jensen and carried. In regard to the minutes of August 22, 1978, Councilman McIntosh read a letter addressed to the Mayor, concerning the impropriety of taking action on the bids that were opened at that meeting, since no action was proposed on the agenda. After some discussion Mayor Farina ruled that the action taken on August 22nd was improper because it violated an agreement to have the bids opened and referred to the Village Manager. Mr. Davis then moved that the Village Manager contact the people who had made the bids and proceed with negotiations. The motion was seconded by Mr. McIntosh and passed 3/2 with Mr. Bowen and Mrs. Jensen dissenting. Planning Board minutes - August 29, Item (2). The Planning & Zoning Board recommended variances on the house addition of Mr. and Mrs. Stephen Lutton, 167 N. W. 109th Street, to cover the flat roof on the street side, the size of the addition and the setback encroachment. After discussion of the circumstances involved in this petition Mr. Davis moved that the 9/5/78 -2- Council uphold the action of the Planning & Zoning Board and approve the variances requested. The motion was seconded by Mrs. Jensen and carried. Mr. George Perrine to present citizens' petition. Mr. George Perrine presented a referendum petition to the Village Council containing over 800 signatures, on which a certification of signatures had been received from the Dade County Elections office. The petition was prepared and presented according to Article 5, Section 5.03 of the Code of Metropolitan Dade County having to do with municipal charter changes. The question to be resolved concerned abolishing Social Memberships at the Miami Shores Country Club. Mayor Farina announced that the petitions were received and referred to the Village Manager and Village Attorney with the request that the matter be referred back to the Council with a report as to its propriety and what is going to be required by the Metro charter and Village ordinances. Mr. Bowen moved that the substance of this petition be put on the election ballot for November in the format decided by the Village Attorney. Mr. Fann, Village Attorney, stated that the Council must decide on the form of question and effective date. The motion died for lack of a second. Approval of $32,700 for the Community Center Arts Studio. Mr. Ackley reported that the bid of Mayo Construction had been revised and by eliminating certain work could be accomplished for $32,700, on which he recommended acceptance. Mr. McIntosh moved that the Manager's recommendation be accepted with review and examination of all contracts. The motion was seconded by Mr. Davis and passed unanimously. Golf Pro's request for increase in greens fees. Fred Vann requested in view of full operation of the course, that the greens fees be returned to the regular summer fee schedule which is as follows: 9/5/78 -3- Monday through Friday - $8.00; Saturdays, Sundays & Holidays - $10.00. Mrs. Jensen moved that the regular summer fees be reinstated, along with the regular cart fees to be effective immediately upon opening of the course on Mondays. The motion was seconded by Mr. McIntosh and passed unanimously. Request for elimination of pool annual membership. The Village Manager reported that it was Mr. Petrey's recommendation that the annual membership be eliminated from the pool operation. This was approved by motion made by Mr. Davis, seconded by Mr. Bowen and carried unanimously. Resolution No. 613 will be amended. On inquiry of Mr. Bowen, Mr. Petrey explained how house guests are handled in regard to tennis court use. Resolution proposed by Councilwoman Jensen for Establishment of Country Club as a Landmark. A resolution proposed by Mrs. Jensen was read, designating the Miami Shores Country Club Clubhouse as an historical landmark and creating a Landmark Advisory Board to make recommendations for the preservation of same. Mrs. Jensen moved the adoption of the resolution and explained that contributions received for the preservation of the landmark would be tax free according to the IRS. The motion was seconded by Mr. Bowen but failed to carry on a 2/3 vote, with Messrs. McIntosh, Davis and Farina dissenting. Mr. Bowen then moved adoption of the resolution with an amendment that the Landmark Board be elected by the membership of the Country Club Association. The motion was seconded by Mrs. Jensen but failed to carry on a 2/3 vote. Council appointments. Planning & Zoning Board: Terms expiring 9/30/78 Albert R. Toussaint Gordon H. Moyer, Jr. Mayor Farina requested that these people be contacted to see if they 9/5/78 -4- wish to serve again, for reappointment or replacement at the next meeting. Personnel Appeals Board - Terms expiring 10/31/78 To be considered in October. Village Manager's report. 1. Cable TV ordinance - for next agenda. 2. Country Club - reported on hiring an Assistant Manager, Pete Haslinger, at $19,000.00 a year; will not hire a banquet coordinator at this time as he is willing to do this work. 3. Audit - Auditors have made a preliminary review of the books in preparation for the audit in October. 4. Budgets - ready as of this date. 5. Federal. Revenue Sharing public hearing held on 9/1/78. At request of Council members will reassign Community Center addition appro- priation to other uses. 6. Group insurance - there will be no increase this year and we will not go to bid. 7. Unemployment compensation - reported that we are doing fairly well with our cases. In regard to former employee, Dan Hughes, Mr. Ackley tepdrted';ithat it was agreed he would be presented with a letter of commendation from the Council. Council. Mrs. Jensen reported that the Dade League proposed to make all past Presidents voting members of the Board, which she was opposed to. Concerning ERA, the Council agreed with Mrs. Jensen to take no stand. Mrs. Jensen discussed speed limits on 6th Ave. and 103rd St. and asked if signs could be posted in the school zones. Mr. McIntosh asked about a work shop to discuss the referendum and a report from the Village Manager and Village Attorney on September 19th as to steps to be taken, with a work shop to be held in October. 9/5/78 -5- Mayor Farina announced the public hearing on the Village and Country Club budgets to be held at 7:30 p.m. at the Country Club on September 11, 1978. The meeting adjourned at 10:35 p.m. Village Clerk .7