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07-11-1978 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL July 11, 1978 A special meeting of the Miami Shores Village Council was held on July 11, 1978, 7:30 p.m, at the Village Hall, (in place of the meeting which fell on July 4th), with the following Council members present: Mayor Joseph P. Farina Ralph E. Bowen Donald W. McIntosh W. Al Davis Mrs. Elspeth Jensen Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Mrs. Vern Worcester, wife of the pastor of the Miami Shores Christian Church, followed by the Pledge of Allegiance. Minutes of the meeting of June 20, 1978, were approved as written by motion made by Mr. Davis, seconded by Mr. Bowen and carried. Planning Board minutes of June 22, 1978. - No action required. Report on Bids: (a) Carpet for the men's and ladies' lockerrooms. The Village Manager reported that the low bid of Harry Rich did not meet specifications, that the acceptable bid of Duffy & Lee & Co. in the amount of $9,513.00 exceeds the budgeted funds, and he recommended that this item be tabled, and that the money be used for repair of the roof and other urgent improvements. Mr. McIntosh moved that the bids be rejected and the bidders so notified. The motion was seconded by Mr. Davis and carried unanimously. 7/11/78 -2- (b) Golf Course mower. Mr. Ackley reported that the low bid of Tieco Inc. in the amount of $504.00 was acceptable and inasmuch as it was less than $1,000 he had authorized its purchase. (c) Portable Service Bar. Mr. Ackley recommended that the bid received on this item be rejected until basic structural improvements are resolved. Mr. McIntosh moved that the bid be rejected. The motion was seconded by Mr. Davis and carried. Unclaimed property - Police Dept. In a memo to the Village Manager dated June 5, 1978, Chief Fletcher requested authority to dispose of $21,770.00 unclaimed cash as follows: Police equipment (eliminated from the 1978-79 budget) $13,942.40 Remainder of $7,827.60 held for possible expansion of Police Dept. facilities. Mr. Davis moved approval of the Chief's proposal of June 5, 1978 concerning disposition of unclaimed property, to be handled through the Village Manager, Village Attorney, and Chief of Police, as to release of the funds and how they are to be spent. The motion was seconded by Mr. Bowen and passed unanimously. W. E. Carpenter & Co. - Long Term Disability Insurance Coverage. Mr. Ackley reported that the Village had been notified that there will be a rate increase in our Long Term Disability Insurance coverage as of October 1, 1978, and he recommended that the Village open this up to as many companies as possible who have a local agent. Mr. Davis moved approval of the Manager's recommendation. The motion was seconded by Mr. McIntosh and passed unanimously. Music Agreement - Country Club. Mr. Ackley reported that Broadcast Music, Inc. has requested an 7/11/78 -3- agreement with an annual fee to cover royalties on all music played. at the Country Club, and recommended that the Council request a list of all artists they represent,as well as music, and defer action at this time. The Council accepted the recommendation of the Manager. Village Manager's report. 1. Reported that the Country Club Manager had resigned and asked for Council direction on hiring another manager. Mr. McIntosh moved that the Village Manager be authorized to advertise for bids on leasing the Miami Shores Country Club, for Council consideration, on a two -fold hasis: (1) the food, beverage and banquet business and (2) the Club House (food, beverage, etc.), golf course and tennis courts. The motion was seconded by Mr. Davis. Mr. McIntosh further stipulated that the existing restrictions would continue to apply and that it would not be open to the public; also, that the bidders through the specifications would have to have reputable business and financial backgrounds. Mr. Bowen brought up the question of obtaining appraisals prior to leasing which he was assured could be done. Mrs. Jensen moved to table the motion which was seconded by Mr. Bowen but failed to carry, with Councilmen McIntosh, Davis and Mayor Farina dissenting. Mrs. Jensen and Mr. Bowen favored a referendum to determine what the people want. Mr. McIntosh stated that this action would not preclude a referendum or other considerations. The vote was called on Mr. McIntosh's motion and it passed 3/2 with Mr. Bowen and Mrs. Jensen dissenting. Mr. McIntosh then requested that consideration be given during budget preparation to the elimination of the social membership dues 7/11/78 -4- requirement and open the club house facilities to the use of all the people of Miami Shores. It was Mr. Ackley's recommendation that, at this time, a Club Manager not be hired but that the chef applicants should be interviewed since the position has been advertised, but that they be notified of the present circumstances. He also stated that a committee could be appointed to assist him until such time as the lease bids can go out and the new budget goes into effect. Mr. Bowen moved that the Village Manager accept resumes for future consideration, from qualified persons who would solicit the Club Manager position. The motion was seconded by Mrs. Jensen and carried. Mr. Ackley announced the July 21st pool party to be followed by disco music and dancing at the Country Club from 10:30 to 1 a.m. 2. The Vita Course proposal by the Recreation Director will be considered with the Recreation Dept. budget. 3. Will go ahead with interviews for a new chef. 4. Proposed cutbacks in service as outlined in the Club Manager's letter will be effected immediately until October. 5. Designer proposals to be held in abeyance. 6. Safety Committee recommendations to be implemented as soon as possible. The meeting adjourned at 9:00 p.m.