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06-20-1978 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL June 20, 1978 The regular meeting of the Miami Shores Village Council was held on June 20, 1978, 7:30 p.m., at the Village Hall, with the following Council members present: Mayor Joseph P. Farina Ralph E. Bowen W. Al Davis Mrs. Elspeth Jensen Absent: Donald W. McIntosh Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Willard George of the Miami Shores Presbyterian Church, followed by the Pledge of Allegiance. Mr. Tom Fletcher, President of the Miami Shores Chamber of Commerce, appeared before the Council to present a resolution from the Chamber of Commerce and the Merchants Association, urging that the Village Council "include in their next budget, funds for making the surface of N. E. 2nd Avenue compatible with the upcoming beautification of 2nd Avenue by Dade County." Minutes of the meeting of June 6, 1978, were approved as written by motion made by Mr. Davis, seconded by Mrs. Jensen and carried. Planning Board minutes. At the Planning Board meeting of May 25, 1978, Mr. Harry Lance, 430 Grand Concourse, was denied a permit to maintain a non -conforming utility shed in the setback of his property. Mr. Lance had stated he wished to appeal this decision before the Council. However, Mr. Lance requested, at this meeting, that the appeal be postponed until there is a full Council present. Mayor Farina felt the case should be reviewed inasmuch as there were several Villagers present in regard to this item. 6/20/78 -2- Mr. Fann, Village Attorney, advised that no relief can be sought for an illegal building and that the Council should not consider the matter under any circumstances. Because of the question of the legality of all metal sheds and the business use being made of this particular building, Mrs. Jensen moved that it be tabled until a work shop meeting for further discussion. The motion was seconded by Mr. Bowen and carried unanimously. Mr. Kelly, the adjoining property owner, asked that this meeting be held until after August 1st so that he could be present. The Planning & Zoning Board is to be notified when this work shop is scheduled. At the Board meeting of June 8, 1978, a proposed amendment to the zoning ordinance was recommended to the Council for control of 50 ft. lot building sites. A proposed ordinance had been prepared by the Village Attorney in line with this recommendation. Mr. Davis moved that the ordinance be tabled for a work shop meeting. The motion was seconded by Mr. Bowen and passed unanimously. Annual report of the Board of Trustees of Brockway Memorial Library Mr. Carl F. Paulsen, President of the Board, presented the 30th Annual Report of the operation of the library, in compliance with the Village Code. The Board and staff were commended on the way they operate the library. Mr. Bowen asked if smoking in the library could be limited. A question was also asked as to whether or not the library was deriving any revenue from the copy machine. Recommendation for re -appointment of Roland M. Stafford to the Library Board. Upon recommendation of the Board of Trustees, Mr. Roland M. Stafford was re -appointed to a second term on the Board by motion made by Mr. Davis, seconded by Mr. Bowen and passed unanimously. First reading - Roofing Ordinance. Village Attorney Fann reported that paragraph (g) of the proposed 6/20/78 -3- ordinance had been added by the Planning Board but he advised that it be deleted so the regulations can be uniformly administered. Mr. Davis moved that the ordinance be read. Motion was seconded by Mrs. Jensen and carried. Following the reading Mr. Fann further discussed the reason for elimination of this paragraph, advising that where there exists a non -tile roof that architecturally or structurally cannot support tile, when re -roofing occurs, a variance can be granted. Mr. Davis moved that paragraph (g) of this ordinance be eliminated on recommendation of the Village Attorney. The motion was seconded by Mrs. Jensen and passed. The ordin- ance was then approved as amended on first reading by motion made by Mr. Davis, seconded by Mrs. Jensen and passed unanimously. Bid opening: (a) Carpet for Men's & Ladies lockerrooms. The following bids were opened: DUFFY & LEE CO. SID LEWIS & SON, INC. HARRY RICH CORP. $9,513.94 No bid 8,178.76 Mr. Ackley stated that these bids would be tabulated and a recommendation made to Council, along with the current balance of budgeted funds. (b) Golf course mower. The following bids were opened: TIECO, INC. $ 504.00 HECTOR TURF & GARDEN 1,295.00 DeBRA TURF EQUIPMENT CO. 1,275.00 Bids are to be tabulated and a recommendation made to Council at the next meeting. (c) Portable Service bar. The following bids were opened: 6/20/78 -4- GENERAL HOTEL & RESTAURANT SUPPLY $1,179.36 Mr. Ackley stated this bid would be reviewed and a report made to Council with budgetary allotment. Resolution on Country Club fees and definition of Family Membership. Mr. Ackley reported that some changes had been made, for clarification, to the proposed resolution which incorporates the new Junior categories and daily golf fees. Mr. Bowen moved approval of the resolution as amended. The motion was seconded by Mr. Davis and passed unanimously, said resolution being: RESOLUTION NO. 652-78 A RESOLUTION REPEALING RESOLUTIONS NOS. 612, 620, 623, 624, 639-77, and 648-77, RE-ESTABLISHING MIAMI SHORES COUNTRY CLUB ANNUAL MEMBERSHIP FEES, DAILY GOLF AND TENNIS FEES, AND REGULATING MEMBER- SHIPS AND GOLF PLAY. Mr. Bowen asked about the non-resident Social memberships which have been grandfathered in or are being offered residents who move out of the Shores, as explained by Mr. Norkum. Mr. Bowen asked that in the future when the Country Club News lists new members that they include addresses of the new members. Mr. Bowen asked for a report on the new members with home addresses. Mr. Davis added that he thought those moving out of the Shores should not be given a Social membership. UNFINISHED BUSINESS: (a) Purchase of the property at 10117 N. E. 2nd Ave. Mr. Bowen moved that this item be taken off the table. The motion was seconded by Mrs. Jensen and carried. Mr. Davis' motion made at the meeting of June 6, 1978 authorizing purchase of the property was again before the Council. Discussion by Council followed as well as objections by interested citizens who were represented by Mr. Shroads of Koppens & Watkins. Upon a call vote the results were: Mrs. Jensen No Mr. Bowen No Mr. Davis No Mayor Farina No The motion to purchase was defeated. 6/20/78 -5- (b) Report on bids: 1. Arts studio - Community Center The Village Manager recommended that all bids be rejected and that the project not be considered. Mr. Bowen stated that he would like to see this addition completed and would like the Council to consider it at budget time. Mr. Davis moved that on recommendation of the Village Manager we reject all bids and discuss this with the budget. The motion was seconded by Mrs. Jensen and carried unanimously. 2. Tile decking - Swimming Pool The Village Manager recommended that the bid be rejected as there is not sufficient money in the budget account and the floor is in good condition. Mr. Bowen moved that the recommendation of the Village Manager be accepted. The motion was seconded by Mr. Davis and passed unanimously. 3. Mobile buffet system - Country Club Mr. Ackley recommended acceptance of the low bid of General Hotel & Supply. Mr. Bowen moved that the Manager's recommendation be accepted. The motion was seconded by Mr. Davis who asked if used equipment had been checked. The motion was then withdrawn and a new motion made by Mr. Davis that the bid for the mobile buffet system in the amount of $4,109.82 be rejected. Mr. Bowen seconded the motion and it carried unanimously. (c) Private School Study. Mr. Ackley recommended that if the Council is still interested in pursuing this study that it be referred to the Planning Board, which was agreed. Village Manager's report. 1. Mr. Ackley reported that the MIAMI SHORES VILLAGE sign on Biscayne Blvd. had been repaired four times since Oct. 1, 1977. It was Mr. Davis' opinion that the sign should be removed. Mr. Bowen asked that it be moved to the city limits of the Village. 2. Discussed establishment of a policy on: (a) Insurance requirement for outside use of Village facilities. (b) Donations and solicitations by clubs. 3. Requested reservations for Dade League dinner meeting, June 23, 1978. 6/20/78 -6- 4. The Village Manager reported, in regard to a letter received from F.E.C. that the cost of the re -work done on the golf course crossings would have to be paid and he would present the bill when received. Mr. Bowen asked questions about the Country Club budget and discussed Mr. George Perrine's letter and the pending law suit on the Country Club opera- tion. Mr. Bowen asked that these items be discussed at a work shop meeting. Mayor Farina stated that the budget would be ready by the end of this week and that the first budget work shop would be on next Tuesday, June 27th. The State FINANCIAL DISCLOSURE forms for Council and Village Attorney were given out. Mr. Albert Warner, 168 N. E. 91st Street, petitioned the Council to pass an ordinance prohibiting dogs with their owners from using other peoples' property, as well as, the public parks. Violations of trailers and boats were discussed, one boat in particular at Biscayne Blvd. at 97th St. It was requested by Council that these items be included in the Village Hall Bulletin. The meeting adjourned at 10:15 p.m. Village Clerk