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05-02-1978 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL May 2, 1978 The regular meeting of the Miami Shores Village Council was held on May 2, 1978, 7:30 p.m., at the Village Hall, with the following Council members present: Mayor Joseph P. Farina Ralph E. Bowen Donald W. McIntosh W. Alfred Davis Mrs. Elspeth Jensen Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Elder John S. Mikell of the Miami Primitive Baptist Church, followed by the Pledge of Allegiance. As the first order of business Mayor Farina issued a proclamation declaring May as Crime Watch Month in Miami Shores, urging the citizens to unite in their efforts to be alert to community crime. This was presented to Mr. Joseph Gionfriddo, as theCrime Watch Coordinator for Miami Shores. Concerning the minutes of April 18, 1978, it was requested that Mrs. Jensen's name be corrected on Page 2, and inserted on Page 3. The minutes were then approved as corrected by motion made by Mr. Davis, seconded by Mr. Bowen and carried. Planning Board minutes - April 13, 1978, no action required. Tennis Club petition. A petition from the Tennis Club signed by Mr. Ray LaCombe. was read by the Village Manager. Mr. Herb Warren, spokesman for the Association, explained that the tennis players were asking for a restrictive membership for legal residents ages 18 to 24 at $50.00 a year. Various documents were attached to the petition to substantiate the need for this membership and its legality. -2- 5/2/78 After discussion of the current regulations, Mr. Bowen moved that Resolution No. 620, in regard to family membership, be amended to include up to and including 21 years of age. The motion was seconded by Mayor Farina. It was the Village Attorney's opinion that this position could not be defended. Mr. McIntosh suggested a new definition of family membership to consist of two persons and all over that at another fee, or pay as you go. He stated that it will be necessary to look into this question on the entire Country Club operation. Speaking on behalf of a broader family membership were Jim Willenborg, Bob Geyer, Dick Thornton, Ted Hawkins and Tony Fernans. Mrs. Jensen moved that this be tabled for a work shop. The motion was seconded by Mr. McIntosh and passed 3/2 with Mr. Bowen and Mayor Farina dissenting. The work shop meeting was set for next Tuesday, May 9, at 7:30 p.m. by motion made by Mrs. Jensen, seconded by Mr. McIntosh and passed unanimously. Mr. Davis asked the Village Attorney to contact the Attorney General in Tallahassee for legal guidelines on age limit. Appointment of two members to Library Board of Trustees. A recommendation was received from the Library Board for the appointment of Mrs. Anne Peterson, 10698 N. E. 6th Avenue, and Mrs. Helen Baden of 1044 N. E. 94th Street, to fill vacancies created by the resignation of Mrs. Lowry Camp and Mrs. Edward S. Goldstein. Mr. Davis moved that Mrs. Anne Peterson and Mrs. Helen Baden be appointed to the Library Board for the unexpired terms. The motion was seconded by Mrs. Jensen and carried unanimously. Opening bids for installation of tile at the swimming pool. Only one bid was presented, as follows: PETE DESJARDINS POOLS INC. $4,972,67 Mr. Ackley stated that this bid would be reviewed and a recommendation made at the next meeting. 5/2/78 -3- Approval of auditorsfee for 1978-79. A letter dated April 3, 1978 had been received from Coopers & Lybrand quoting a fee of $10,000 plus cash paid expenses for this year's audit. Mr. Bowen moved that the Council not approve the fee arrangement. The motion was seconded by Mr. Davis but failed to carry. Mr. McIntosh moved that the fee for Coopers & Lybrand as outlined in their letter be approved. The motion was seconded by Mrs. Jensen and carried 3/2 with Messrs. Bowen and Davis dissenting. Funding of a Public Works Building at the golf course. In a report to Council the Village Manager Ackley recommended that a building be designed to house certain equipment at the golf course which would not exceed $30,000 in cost, with the plan to be presented to the Planning Board. Mr. McIntosh moved that the Manager's recommendation be approved. The motion was seconded by Mr. Davis. In the discussion that followed, residents on N. E. 100th Street voiced objection to the noise and increased traffic that this use would create. Mayor Farina stated that the building would be re -designed and submitted to the Planning Board for a public hearing. Mrs. Jensen stated that she would like the Village Manager to present an itemized list of items to be stored in this building before it is presented to the Planning Board. The motion passed 4/1 with Mrs. Jensen dissenting. Termination of Invitational golf memberships. Mr. Bowen moved that since we have arrived at the budget figure of 103 Invitational Golf Memberships we should terminate the program at this time and return to senders any applications with notation that this membership has been terminated and notification will be sent in the future in event this program is reconstituted. The motion was seconded by Mrs. Jensen. After discussion on this motion the vote was called but it failed to carry with Messrs. McIntosh, Davis and Mayor Farina dissenting. 5/2/78 -4- Mr. Bowen then moved the previous motion changing the word "terminate" to "suspend" invitational golf memberships. The motion was seconded by Mrs. Jensen but failed to carry by a 2/3 vote. Approval of cost of repairing maintenance crossings over F.E.C. Railway. Mr. Ackley reported that action on this was not necessary as the Village records indicated that the Village had previously issued a check to F.E.C. for the required work. Mr. Bowen asked the Village Manager to look into the possibility of a pedestrian crossing in the area of the Tot lot for children who are presently crossing the railroad to go to school,with insurance costs. Authorization to sell surplus equipment. Mr. Ackley reported that the Public Works Department has six pieces of equipment we do not anticipate using any longer. He requested approval to go ahead and advertise these things for the highest bidder or sale. Mr. Davis moved that the Village Manager be given authorization to sell or dispose of this equip- ment so the Village can be compensated at the highest or best price. The motion was seconded by Mrs. Jensen and passed unanimously. Authorization to purchase property at 10117 N. E. 2nd Ave. Mr. Ackley requested authority to secure appraisals on this property and set a purchase price of $75,000.00. Mr. McIntosh moved that the Manager be authorized to acquire two appraisals at a cost not to exceed $500.00. The motion was seconded by Mr. Bowen and carried unanimously. Summer golf fees. A proposed summer rate schedule for greens and golf car fees was presented by the Club Manager. Mr. Norkum proposed lower summer fees to maintain golf car use during the slow months. After discussing different fees for greens and carts, 5/2/78 -5- Mrs. Jensen moved that this be tabled for the work shop session next week. The motion was seconded by Mr. McIntosh and carried unanimously. Village Manager's report. 1. Bids on the Community Center addition have been sent out and notice given to the Dodge report. 2. Public works building for golf course, previously discussed. 3. Recommended that the Chef's position in the Pay Plan be changed from Range "E" to Range "F" ($18,860.00 to $24,518.00), in order to meet competitive salaries in hiring a replacement for Gil Alexander. Mr. Bowen moved that the Chef's position within the Pay Plan be changed from Range "E" to Range "F". The motion was seconded by Mr. McIntosh and passed unanimously. Concerning budget items Mr. Ackley recommended that funds up to $500.00 be spent for interior design at the club. Mr. Ackley was told if the funds are available there is no need for author- ization. Mr. Ackley reported that he had authorized Mr. Norkum to re- classify a mechanic at the golf course from Mechanic I to Mechanic II. Council. Mrs. Jensen stated that the Dade League had sent out pro -rata assessments for the South Florida Labor Relations Service based on League dues, which amounts to $216.80 for Miami Shores. Mr. Davis moved that this cost be approved. The motion was seconded by Mr. McIntosh and carried unanimously. Mrs. Jensen reviewed her committee's plans for the Memorial Day ceremony to be held on Monday, May 29, 1978, and requested approval of expenses up to $250.00. Mr. Bowen moved that this amount be approved. The motion was seconded by Mr. Davis and passed. Mrs. Jensen also asked that the walkway around the monument be designed as "Peace Walk". Concerning the proposed extension of the Village Hall parking lot, Mr. Ackley reported that after looking through Village records concerning an agreement made to the neighbors living west of the alley on 101st Street, he 5/2/78 -6- felt that the Village should not extend this parking lot closer to their home. The Council agreed that the necessary adjustment be made. Councilman Bowen asked whether smoking in the library was prohibited by County law. Mr. Ackley will check into this. Mr. Ted Hawkins asked the status of the M.S. Country Club Association by-laws, which Mr. Ackley stated had been forwarded to the Council for their input. Mr. Bowen and Mrs. Jensen stated they did not have a copy of the latest set. The meeting adjourned at 10:10 p.m. APPROVED: