04-04-1978 Regular MeetingREGULAR MEETING
MIAMI SHORES VILLAGE COUNCIL
April 4, 1978
The regular meeting of the Miami Shores Village Council was held on
April 4, 1978, 7:30 p.m., at the Village Hall, with the following Council members
present:
Mayor Joseph P. Farina
Ralph E. Bowen
Donald W. McIntosh
W. Alfred Davis
Mrs. Elspeth Jensen
Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr.,
Village Attorney, were also present.
The meeting was opened with an invocation given by Mr. James Maury,
followed by the Pledge of Allegiance.
Minutes of the regular meeting of March 21, 1978, were approved by
motion made by Mr. Davis, seconded by Mr. Bowen and carried.
Planning Board minutes of March 23, 1978.
No action required.
Alley paving bids.
Bids were opened as follows:
WEEKLEY ASPHALT PAVING, INC.
Resurface alleys, complete job $1.29 sq. yd.
(a)
(b)
(c)
(d)
Parking lot, 98th St.
N. E. 90th St.
Parking lot, Village Hall
Parking lot, Public Works
IMBURGIA CONSTRUCTION, INC.
Resurface alleys, complete job
(a)
(b)
(c)
(d)
Parking lot,
N. E. 90th S
Parking lot,
Parking lot,
98th St.
t.
Village Hall
Public Works
$5704.00
1199.95
973.50
22,050.48
$2.80 sq. yd.
4.10 sq. yd.
2.30 "
4.10
5.20
11
"
The Village Manager stated that the bids would be tabulated and
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compared with specifications.
It was requested that a report be made as to exactly what each bidder
will do, how the bid list was secured and a recommendation as to advertising for
bids.
Resolution concerning the Dade County Public School System.
A resolution was read concerning the Dade County Public School System
which had been reworded as requested at the last meeting. Upon motion made by
Mr. McIntosh,&seconded by Mr. Davis, RESOLUTION NO. 650-78 was unanimously passed
and adopted, said Resolution being:
A RESOLUTION CONCERNING THE DADE COUNTY PUBLIC
SCHOOL SYSTEM.
Authorization to purchase ceiling panels for the swimming pool,
waiving bid procedures.
Mr. Ackley reported that three proposals had been secured by Mr. Petrey
for ceiling panels for the locker rooms at the swimming pool, the low bid being
submitted by Rowell Southern Flooring in the amount of $1248.00. Mr. Ackley
recommended that this bid be accepted, waiving the bid procedure. Mr. Davis
moved approval to go ahead with the recommendation of the Village Manager and
waive the bid procedure on the ceiling panels. The motion was seconded by Mr.
Bowen. Mr. McIntosh asked why this item had not been taken into consideration
before and how many more expenditures will be necessary. Mr. Davis asked that
the Village Manager give the Council a complete record of pool expenses. Mr.
Davis amended his motion to include acceptance of the low bid for the ceiling
panels in the amount of $1248.00. This was accepted by Mr. Bowen and passed
unanimously.
Mrs. Jensen asked that the pool lights be straightened as they seemed
to be out of plumb.
Authorization to purchase trash crane, waiving bid procedures.
The Village Manager explained that the used trash crane previously
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approved had been sold, but he had since secured a very competitive bid, which
has been checked with another city, for a new crane sold by Peter Jones Industries
for $19,900.00, with immediate delivery. Mr. Ackley reported that there are other
manufacturers of cranes but this is the sole distributor for this type of equip-
ment. Mr. Davis moved that the bid procedure be waived and approval given for
the purchase of a trash crane from Peter Jones Industries for an amount not to
exceed $19,900.00. The motion was seconded by Mr. McIntosh but he questioned the
advisability of purchasing without bids. The motion was passed 4/1 with Mrs.
Jensen dissenting.
Awarding bids:
(a) Pick-up truck - In a tabulation of bids opened at the last
meeting, Mr. Ackley recommended purchase of the pick-up truck on the
State contract in the low bid of $4,615.46. Mr. Bowen pointed out
that with the rust proofing there is only a difference of $86.00
between the State contract bid and that of Tropical Chevrolet and
he felt that Tropical's past service to the Village should be taken
into consideration. Mr. Bowen then moved that the bid of Tropical
Chevrolet in the amount of $4701.73 be accepted. The motion was
seconded by Mr. Davis and after it was determined that the bid included
automatic transmission, the motion was passed unanimously.
(b) Chipper - The Village Manager recommended the low bid of
Florida Municipal Sales for $6,929.00, which was approved by motion
made by Mr. McIntosh, seconded by Mr. Davis and carried unanimously.
Resignation of Mr. James W. Dunaway from the Planning & Zoning Board.
A letter was received from Mr. James W. Dunaway in which he tendered
his resignation from the Planning Board due to a recent illness.
Mayor Farina stated that since this nomination was made by Mr. Bowen
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he asked if Mr. Bowen wished to make another nomination. Mr. Davis felt that
each member of Council should have the right to make a nomination. Mr. Bowen
nominated Mr. J. S. Palmer for the Planning Board vacancy and Mr. Davis named
Mr. Fred Astor. A motion was made by Mr. Bowen and seconded by Mr. Davis to
vote on these two candidates. This was negated by a motion to table made by
Mrs. Jensen, which was seconded by Mr. McIntosh and carried 3/2. Mr. McIntosh
then moved that the Council be prepared to vote on appointments at the next
regular meeting. The motion was seconded by Mrs. Jensen and passed unanimously.
Village Manager's report.
1. The Village plans to replant six greens, necessitating closing
the course on Mondays.
Mrs. Jensen and Mr. Bowen asked that the golfers be consulted on
this closing and Mrs. Jensen stated that she is opposed to closing
the entire course on Mondays.
2. Mr. Hal Petrey has been requested to serve on the Fla. Recreation
& Park Association panel.
3. Mr. Ackley wrote a letter to the County concerning uncommitted
funds on the N. E. 2nd Ave. project. No reply had been received
to date.
4. Invitation golf memberships are at 103. Applications received in
the future shall be placed on a waiting list.
Mr. Bowen stated that since we have achieved the 103 level, that
the program be terminated and the applications returned to the
sender with a letter stating that our membership objective has
been reached. In the discussion that followed questions were raised
as to the number of current golf memberships which was not available.
Mr. McIntosh asked that definite answers be given at the next meeting
on cash position and memberships. It was also requested that the
minutes be checked as to the 103 cap.
5. Mr. Ackley recommended proceeding with the work on the Men's &
Ladies locker rooms during the summer months.
6. Reported that the Village Clerk will attend the Annual Educational
Conference of International Institute of Municipal Clerks from
May 21 thru May 25, 1978.
7. Reported that the Village Manager will attend the City & County
Managers Conference May 24-17, 1978, if he can get away.
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The Manager also reported on:
1. Club house closing in August.
2. Construction of a garage and storage building at the golf course.
3. Contacting Dade County re rental for use of Auto Inspection
station.
Council:
Mrs. Jensen reported on new office location of So. Fla. Labor Relations
Service; also additional fees being requested.
Mr. Bowen reported that on the northeast corner of the Field House
the high intensity light should be re -adjusted. Mr. Bowen also asked about
selection of an auditor.
Mr. Ackley reported that he had selected Coopers & Lybrand and that
the fee is to be approved by Council.
Mr. Davis asked about payment to Mr. Claussen for his construction work
for the Village.
Mr. Ackley distributed a list of paid bills and a budget report for the
first 6 months for the Village.
Mr. Ackley stated he had hired Mr. Pellegrino for our labor negotiator
and will receive proposals from Mr. Gross and Mr. Kornright for a legal counsel.
Mr. McIntosh asked about the roofing ordinance, which has been submitted
to the Planning Board. He also asked about the private school study which Mr.
Ackley stated will be presented.
Mayor Farina reported that the North Miami Chamber had invited Miami Shores
to attend the opening ceremony of the International Bowling Tournament to be held
on Friday, at 4:15 p.m. at the Brunswick Bowling Alley.
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Mr. Ackley presented the Miami Avenue reconstruction plan and
sketch of the lighting and beautification design, work to start in August.
The meeting adjourned at 9:35 p.m.
Village Clerk