03-21-1978 Regular MeetingREGULAR MEETING
MIAMI SHORES VILLAGE COUNCIL
March 21, 1978
The regular meeting of the Miami Shores Village Council was held on
March 21, 1978, 7:30 p.m., at the Village Hall, with the following Council members
present:
Mayor Joseph P. Farina
Ralph E. Bowen
Donald W. McIntosh
W. Alfred Davis
Mrs. Elspeth Jensen
Mr. O.Sam Ackley, Village Manager, and Mr. William F. Fann, Jr.,
Village Attorney, were also present.
The meeting was opened with an invocation given by Rev. Clifford Horvath,
Episcopal Church of the Resurrection, followed by the Pledge of Allegiance.
Minutes of the regular meeting of March 7, 1978, were approved by
motion made by Mr. Davis, seconded by Mr. McIntosh and carried.
Planning Board minutes of March 9, 1978.
It was announced that no action was required on the Board minutes and
that the request made by Publix Market for a supplemental parking lot, had been
withdrawn.
Bid openings:
(a) Wood Chipper - the following bids were received and recorded:
FLA. MUNICIPAL SALES CO.
ASPLUNDT SERVICE CENTER
CHIPMORE MANUFACTURING CO.
$6,929.00
7,188.00
7,566.00
Mr. Ackley stated that these bids would be tabulated and a
recommendation made to Council at the next meeting.
(b) One-half ton Pick-up - bids were received as follows:
TROPICAL CHEVROLET
FRIENDLY FORD
SPITZER MOTORS
Mr. Ackley stated that the bids will
$4,651.73
4,928.64
4,831.01
be evaluated and compared
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with the State contract which if lower, will be accepted.
Report to be made at the next meeting.
(c) Replanting Greens - one bid received as follows:
SOUTHERN TURF NURSERIES $2,700.00
The Village Manager Ackley recommended awarding the bid to this
company. Mr. Davis moved authorization to go ahead with the recommenda-
tion of the Village Manager to contract with Southern Turf Nurseries for
replanting 30,000 sq. ft. of greens in an amount not to exceed $2,700.00.
This motion was seconded by Mr. Bowen. In the discussion that followed
Mr. Ackley pointed out that there is $6,000.00 in the budget for re-
building greens and he recommended contracting with this company to do
as many greens as can be accomplished with this amount of money, and
that the work be done in conjunction with the Golf Course Superintendent.
Mr. Davis amended his motion to accept this recommendation and contract
for rebuilding greens in the amount of $6,000.00. This amended motion
motion was seconded by Mr. McIntosh and carried unanimously.
Mrs. Jensen asked for a report on how many greens will be done
and their locations.
Resolution on Public School financing.
Mr. McIntosh explained that a similar resolution had been passed by the
North Dade Cities and moved that the resolution as drafted be approved. Mr. Davis
seconded the motion. Discussion followed as to whether or not this would mean
raising taxes or finding new funds for the school system. It was agreed that the
Florida Legislature should return more of the school tax revenue to Dade County,
and the Council instructed that the resolution be re -written to this effect for
presentation at the next meeting.
Resolution on lighting and beautification of N. E. 2nd Avenue.
A request was made by Mr. Greene, Assistant County Manager, for a
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resolution from Miami Shores Village endorsing the N. E. 2nd Avenue project
being undertaken by the County. Mr. Ackley suggested an amendment that the project
as presented by Dade County "had been approved by the Village Manager". Mr. Davis
moved that the resolution as amended be approved. The motion was seconded by Mrs.
Jensen and RESOLUTION NO. 649-78 was unanimously passed and adopted, same being:
A RESOLUTION ENDORSING THE LIGHTING AND BEAUTI-
FICATION PROGRAM FOR N. E. 2nd AVENUE THROUGH
MIAMI SHORES VILLAGE AS PROPOSED BY METROPOLITAN
DADE COUNTY.
Consideration of resolution regarding water quality.
Mr. McIntosh explained that Mrs. Virginia Frizzell, a citizen concerned
about the quality of water in this County, was requesting endorsement of her
views for a forthcoming meeting of the EPA. It was the consensus of the Council
that this should be postponed until some future time.
Selection of three auditing firms.
Mr. Ackley reported that proposals had been received from nine auditing
firms, and he reviewed the business of sending out bids, interviewing the companies,
and tabulating experience, staffing, etc.
Discussion followed as to how an auditor should be selected as all were
qualified, and whether it would be necessary to have a work shop for this purpose.
As the majority of the Council agreed they were ready to make three selections
(with the exception of Mrs. Jensen), the following votes were cast:
Mr. Davis: 1st -Carlile, Mese & McCall
2nd -E. B. Tait & Co.
3rd -Coopers & Lybrand
Mr. Bowen:
1st - Carlile, Mese & McCall
2nd - Arthur Andersen & Co.
3rd - E. B. Tait & Co. -
Mr. McIntosh: 1st - Laventhol & Horwath
2nd - Coopers & Lybrand
3rd - Peat, Marwick Mitchell & Co.
Mayor Farina: 1st - Coopers & Lybrand
2nd - Arthur Andersen &-Go.
3rd - Peat, Marwick Mitchell & Co.
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Approval of Pay Plan.
In a report to Council Mr. Ackley described the type of plan, cost and
requirements, with no need for additional funds in this budget year, even with new
employees being put under the plan immediately. Mr. Davis moved that the Pay
Plan be adopted pursuant to this year's budget and that new employees be hired
in conjunction with this plan. The motion was seconded by Mr. McIntosh and
carried unanimously.
Village Manager's report.
1. Requested approval to transfer employees from Waste & Parks Department
to Street Department; report to be made at next meeting for Council
action.
2. State Attorney proposal to de -criminalize municipal codes to allow
enforcement by writing citations - recommended directing the Village
Attorney to work with our State Attorney on this project.
3. Report submitted from the Country Club Manager concerning work that
was behind because of lack of personnel in the current budget, based
on the computer being in full operation by last October. Mr. Ackley
reported that we should be caught up on the computer in two weeks.
4. (a) N. W. 2nd Ave. beautification - median strip has been cleared
and project should be completed in approximately two months.
(b) N. E. 2nd Ave., N. E. 6th Ave., Miami Ave., 96th St., 109th St.,
N. W. 2nd Ave. and N. E. 10th Ave. - all scheduled to be beautified
sometime in the next 12 months.
Addendum to Manager's report:
1. Requested Council action on Manager's memo of 3/13/78 regarding
appropriating $15,000 to be added to County funds for complete
re -surfacing of N. E. 2nd Ave. Mr. Bowen moved that the Council
recommend full paving of N. E. 2nd Ave. with a Village appropriation
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not to exceed $15,000. The motion died for lack of a second.
Mr. McIntosh suggested having the County reserve the additional
project money of $20,000 for additional county road improvement
in the Shores until all the work on 2nd Ave. is completed, for
a re -assessment of further paving. It was the consensus of the
Council to ask what other additional projects can be done with the
extra $20,000 of County funds.
2. The Manager asked for Council consideration of selling services
to neighboring Villages. It was the consensus of Council that we
should clean up our own Village before this can be considered.
Council comments.
Mrs. Jensen reported on receipt of a communication from PERC;
attendance at a Miami Beautification Committee luncheon where an Anti -
Litter Proclamation was requested (which was done).
Mrs. Jensen also stated she was very concerned about the Manager's
letter to the Auditor General, as well as the Country Club finances,
financial statements and no bills since December which she asked to be
forthcoming.
Mr. McIntosh called attention to the items listed in the Planning
Board minutes as pending, and asked the status of:
(a) The roofing ordinance - Village Attorney working on it.
(b) Tile roofing on tennis court chickees - to be
completed soon.
(c) Painting on the Spear home - instructions have been
given that there will be no Certificate of
Occupancy until the home is painted as shown
on the original plans.
(d) Non -conforming fences on the condominiums along Park
Drive - Notices have been sent to violators,
Building Inspector will follow up.
Mr. Bowen asked for a report on the Invitational Golf Memberships
which he was informed is now at a total of 97.
Mr. Bowen also asked that we go ahead with the work on the Men's
and the Women's locker rooms.
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Concerning financial reports, Mr. Ackley stated that he anticipated
by April 10th there would be a 2nd quarter report for the Village and Country
Club and monthly thereafter.
The meeting adjourned at 9:45 p.m.
Village Clerk