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02-21-1978 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL February 21, 1978 The regular meeting of the Miami Shores Village Council was held on February 21, 1978, 7:30 p.m., at the Village Hall, with the following Council members present: Ralph E. Bowen Donald W. McIntosh W. Alfred Davis Absent: Mayor Joseph P. Farina Mrs. Elspeth Jensen Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Matthew Kerestes, of the Advent Lutheran Church, and followed by the Pledge of Allegiance. In the absence of Mayor Farina, Mr. Bowen assumed the chair as Acting Mayor. Minutes of the regular meeting of February 7, 1978, were approved as written by motion made by Mr. Davis, seconded by Mr. McIntosh and carried. Planning Board minutes - February 9, 1978. Mr. Ackley requested Council to postpone consideration of the Montessori School until a full Council is present. Mr. McIntosh moved that item 2. of the Planning Board minutes concerning the Montessori School be postponed until a full Council is present as per the Manager's recommendation. The motion was seconded by Mr. Davis and carried. Acting Mayor Bowen stated that we will attempt to schedule this at the meeting of March 7, 1978. Approval was recommended by the Planning Board on the request of Mr. Herbert Hirsch, 89 N. E. 109th Street, to build a house of Lot 24, Block 2, College Heights Sub., with a variance on an existing pool to allow the edge of the pool -2- 2/21/78 wall to be 10 ft. from the lot line and the deck of the pool 6 ft. from the lot line. Mr. Davis moved that the Council uphold the action of the Planning Board and approve the sideyard variances on the pool. The motion was seconded by Mr. McIntosh and passed unanimously. First reading - Ordinance amending Miami Shores Village Code regarding vegetation on public ways, providing for the Village to cut and remove said vegetation and further providing assess- ment of costs to owner. Following the reading Mr. McIntosh moved approval on first reading. The motion was seconded by Mr. Davis and carried unaminously. Authorize the Village Manager to spend up to $15,000 for re -paving a portion of N. E. 2nd Avenue. The Village Manager reported on a meeting held with Metro officials and Councilman McIntosh at which it was concluded that it would be unwise to spend any money for more paving at this time, although the Inman Company was not happy about the Village withdrawing its paving request. Mr. McIntosh pointed out the other phases of the 2nd Avenue reconstruction as the new lighting, the beautifica- tion and the curb cuts for ramps, and added that any re -paving on the part of the Village should be held in abeyance. Mr. McIntosh then moved that at this time authorization be denied to spend $15,000 and that no moneys be spent on N. E. 2nd Avenue by Miami Shores Village until the County finshes their beautification program and street lighting. The motion was seconded by Mr. Davis but failed to carry by three affirmative votes (as required by Charter with only three members of Council present) with Mr. Bowen dissenting,as he felt so many people misunderstood the paving program and hoped the Village could assist in completing the entire job at one time. Mr. Davis pointed out that this motion did not stop the Village from considering further paying at another time and asked that the motion be reconsidered. Mr. McIntosh's motion was reinstated, with the second by Mr. Davis and upon vote it was passed unanimously. 2/21/78 -3- Authorization to purchase used equipment waiving bid procedure. Mr. Ackley stated that one piece of equipment he had reported as being available,.. has since been sold and that they are now trying to get a new unit. He requested authorization at this time to spend $12,500 for a used chipper truck which had been checked and recommended by our mechanic. Mr. Davis moved that the Council authorize the Village Manager to spend up to $12,500.00 for a used chipper truck that he has located. The motion was seconded by Mr. McIntosh and passed unanimously. Village Manager's report. The following items were discussed in a report submitted by Mr. Ackley: 1. Country Club bank balance as of 2/15/78 - $144,370.00 less 42,000.00 est. outstanding bills less 40,000.00 anticipated Jan. less 50,000.00 short term C.D. 12,370.00 2. Country Club membership figures and the Club Manager's policy in regard to members who have moved out of the Shores. 3. 46th Village Anniversary party - March 4, 1978. Each Council member has been asked to sell 10 tickets to fill a table. 4. Auditing firms - Club Manager, Finance Manager and Village Manager to meet with each firm beginning next week. 5. Labor negotiators' proposals to be reviewed the week of 2/27/78. 6. Interior design proposal to be reviewed in March. Mr. McIntosh brought up the subject of private schools and reported that he has been working on getting information on private school regulations in Dade County so that Miami Shores can consider amending or changing the existing ordinance. With the assistance of the Village Attorney and the Village Manager this information will be reviewed and a report made to the Council for a suggested change, not by March 7th but some time in the very near future. Ms. Mary Whittemore voiced her criticism on having the club dining room open on the Kiwanis Barbecue day. Mr. Norkum stated that it was done in 2/21/78 -4- response to several members. Mr. Bowen asked if someone could speed up the re -writing of the Country Club by-laws so that these policies can be brought before the members. Mr. McIntosh stated that the Council sets policy,not the Country Club Association and that the Village Manager and the Council are the ones who are responsible for the operation of the Country Club. Mr. Bowen added that he thought the members shouldbe consulted. The meeting adjourned at 8:45 p.m. iTlage Clerk