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01-24-1978 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL January 24, 1978 (Re -scheduled from January 17, 1978) The regular meeting of the Miami Shores Village Council scheduled for January 17, 1978, was re -scheduled for January 24, 1978, 7:30 p.m. at the Village Hall, with the following Council members present: Mayor Joseph P. Farina Ralph E. Bowen Donald W. McIntosh W. Alfred Davis Mrs. Elspeth Jensen Absent: None Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Matthew Kerestes of the Advent Lutheran Church. Minutes of the meeting of January 10, 1978, were approved as written by motion made by Mr. Davis, seconded by Mr. Bowen and carried. Planning Board minutes - January 12, 1978. No action required. Open bids - Riding Mower for Golf Course. Bids for the purchase of one riding rotary mower for the golf course were opened and recorded as follows: HECTOR SUPPLY TIECO $5,275.00, delivery 3 days 3,952.00 " 11 Mr. McIntosh moved that the bids be tabulated and a recommendation made at the next regular meeting. The motion was seconded by Mr. Davis and carried unanimously. Unfinished Business - Request for Expansion of Montessori School at 10390 N. E. 2nd Avenue. Upon motion made by Mr. Bowen, seconded by Mr. McIntosh and carried 1/24/78 -2- this subject was taken off the table for further consideration. A petition was presented to the Council bearing 48 signatures of residents who objected to the expansion of the school. Mr. William H. Pierce, attorney for Mrs. Peach, reviewed the history of the Montessori School and pointed out that they have a permit until 1980 for 20 students. He recommended that the Council accept the compromise proposal recommended by the Planning Board of a limit of 50 students. Several of the neighbors present voiced their objections to the increased number of students, higher grades, increased activity and traffic, Mayor Farina advised those present that if the request is denied Mrs. Peach may come back to the Planning Board with another proposal. Mr. Bowen moved that the recommendation of the Planning & Zoning Board in regard to Mrs. Peach's school be denied. The motion was seconded by Mrs. Jensen and passed 3/2 with Mr. McIntosh and Mr. Davis dissenting. Mr. McIntosh asked that it be noted in the record in regard to his "no" vote that he hadn't seen the petition until about 7:26 that evening. Mr. Davis stated that he had voted "no" because of the recommendation of the Planning Board. Unfinished Business - Insurance for Recreation Program, To renew this discussion Mr. McIntosh moved that the item be removed from the table. The motion was seconded by Mr. Davis and carried. Mr. Petrey presented a report showing the claim experience from the Travelers insurance Co. over the past three years which supported his recommendation for renewal with Travelers who offered a $25.00 deductible at $8.00 per person vs, a $50.00 deductible provided by Hartford at $9.35 per person. The Village Manager stated that he would accept the department head's recommendation to award coverage to the Travelers Insurance Co. A motion was made by Mrs. Jensen, seconded by Mr, Bowen and passed unanimously, to place the insurance with Travelers, as proposed in the program presented to the Village Manager by the Recreation Director, and that the 1/24/78 -3- Village Manager report back on the effective date of the mandatory program. Approval to transfer funds from Contingency to Personal Services in the Country Club budget. A report was submitted to Council by Mr. Ackley concerning the need for an additional clerk in the Club office which was not budgeted, requiring a transfer of $6500.00 from contingency to provide for this person for the remainder of the fiscal year. Mr. Ackley also reviewed problems with the computer operation. and how it affected the clerical staff at the Club. Mr. McIntosh moved that the Village Manager's request to transfer funds be approved, with the stipulation that the computer system be followed up by the Village Manager and the Village Attorney as to contract requirements and specifications to straighten out the problems that have occurred. The motion was seconded by Mr. Davis and passed unanimously. Interior Designer forthe Club. A report was submitted to the Council by the Village Manager concerning Country Club improvements as itemized by the Club Manager. As proposed in the report, Mr. Ackley requested authorization to put out proposals for interior design work. Mr. McIntosh moved that the Village Manager be given this authorization. The motion was seconded by Mr. Davis and passed 4/1 with Mrs. Jensen dissenting as she didn't think we needed a professional decorator at this time and thought the women golfers should be allowed to do their lounge. Mr. Bowen suggested that alterations to the Country Club be discussed with the Country Club Association. Authorize the Village Manager to secure proposals from alternative Accounting firms for the Village audit. Mr. Davis moved that the Village Manager be authorized to terminate the services of our present auditors by letter and then secure proposals from the present and other accounting firms for the year 1977-78 audit. The motion was seconded by Mr. McIntosh and carried unanimously. -4 - Request authorization to look for a labor negotiator. Mr. Ackley requested authority to contact Mr. Gross and other negotiators to select one for starting negotiations in April. Mr. Davis moved that the Village 1/24/78 Manager be authorized to solicit for a labor negotiator and come back with a recommendation to Council for approval of fee. The motion was seconded by Mrs. Jensen and carried unanimously. Enforcement of trash collection. Mr. Ackley asked that the Council review the present garbage and trash ordinance and provide a surcharge for special pickups. A motion made by Mr. Bowen to table the subject of special charges, failed to carry. After further discussion Mayor Farina stepped down and moved that the Village Manager and Village Attorney be authorized to draft an amendment to our present ordinance to allow for enforce- ment of containers, and further discussion concerning special pickups be tabled for the work shop discussion. The motion was seconded by Mr. Davis and carried unanimously. Village Manager's report. Items not previously discussed were as follows: (a) Concerning the ordinance on vegetation in the public rights-of- way, Mr. Ackley asked that it be amended so that the city can clean the alleys and place a lien on the property. Mr. Davis moved that this be put on the work shop agenda. The motion was seconded by Mr. Bowen and carried unanimously. (b) Mr. Ackley recommended that outside use of city equipment not be permitted. Mr. McIntosh moved denial of any requests by employees for outside use of city equipment. The motion was seconded by Mr. Davis, who added, except in an emergency. The motion was unanimously carried. (c) Mr. Ackley requested authorization to make transfers between line items within the same department in the budget, provided the total appropriation does not increase. It was further explained in this regard that the Club Manager would like to eliminate the night janitorial service and use his own employees. Mr. Davis moved that Mr. Norkum be authorized to acquire his own maintenance force. The motion was seconded by Mr. McIntosh and carried unanimously. (d) Mr. Ackley reported on the surplus equipment trip and that 1/24/78 -5- the lockers for the public works complex had been purchased at a considerable saving. General. Mr. Davis asked that the employees at the Club conduct themselves as employees and not members. Mr. McIntosh asked about insurance coverage on the golf cars and Mr. Ackley stated that we have a binder with Golf Car Systems but have not received a copy of their policy which we will request. Mrs. Jensen stated that she had received complaints about speeding through the Publix parking lot and also suggested that we clean the alleys where we are going to pave. Mr. Bowen asked about the retirement of our Chef at the Club and suggested that we should be looking for a new chef. Mayor Farina congratulated Mel Roberts and his committee on the excellence of the Chamber of Commerce dinner. He also announced Miami Shores Day at the Races - March 1st, and the Miami Shores Birthday Party on March 4th. The meeting adjourned at 11:05 p.m.