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01-10-1978 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL January 10, 1978 (Postponed from regular date of Jan. 3, 1978) The regular meeting of the Miami Shores Village Council scheduled for January 3, 1978, was postponed until January 10, 1978, 7:30 p.m. at the Village Hall, with the following Council members present: Mayor Joseph P. Farina Ralph E. Bowen Donald W. McIntosh W. Alfred Davis Mrs. Elspeth Jensen Absent: None Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Harold A. Davenport of the Miami Shores Community Church, followed by the Pledge of Allegiance. Minutes of the meeting of December 6, 1977, were approved as written by motion made by Mr. Davis, seconded by Mr. Bowen and carried. Planning Board minutes of December 8, 1977. A hearing was held on the request of Mrs. Victoria Peach, operating Montessori Children's House, located in the Lutheran Church at 10390 N. E. 2nd Avenue, for removal of restrictions placed on her school in 1975, limiting the number of students to 20 with four persons operating the school. After discussion, the Board approved allowing a maximum of 50 students with 6 teachers, pre-school through sixth grade, from 8 a.m. to 3 p.m., with a five-year limit from the original date of opening. This was brought before the Council for final action. Mrs. Agnes Conlin, 10290 N. E. 2nd Ave., Mr. and Mrs. George Birch, 10204 N. E. 2nd Ave., and several other neighbors were present to object to the expansion of the school. r 1/10/78 -2- Following the discussion, Mr. Bowen moved that the application be denied. The motion was seconded by Mrs. Jensen. Mr. McIntosh then moved to table any action on this item until the Council can get some input from the owner of the property and to let other residents voice their views. This motion passed 3/2 with Mrs. Jensen and Mr. Bowen dissenting. At the same Planning Board meeting Mrs. Jacqueline P. Smith, 250 N. W. 112th Terrace, requested permit to be allowed to maintain a composition shingle roof that was completely installed without permit by Bilis Roofing of North Miami, who were not registered to do work in Miami Shores. Mrs. Smith was told by the Building Director that she must use a cement tile since that was what was on the house. The Board did not take action on request but referred it to Council. After some discussion as to how the work was done without permit and the absence of roofing specifications in the zoning ordinance, Mr. Bowen moved that the Council approve a variance to allow the shingle roof to remain, explaining that this can be stopped in the future by the proposed roofing ordinance. The motion was seconded by Mrs. Jensen but failed to carry on a 2/3 vote with Messrs. McIntosh, Davis and Farina dissenting. Mr. Robert Stobs, member of the Planning Board, reviewed the require- ments for a proposed roofing ordinance. Discussion followed concerning roofing materials that may come on the market which would be equal to or better than tile. Mr. McIntosh moved that these requirements be referred to the Village Attorney to put in proper ordinance form, including consideration for new products of similar quality as tile. Mr. Fann advised that these should be added later as an amendment to the ordinance. Mr. Davis seconded the motion and it was carried unanimously. The Planning Board approved the revised parking plan for behind the Village Hall, provided that the landscaping is done with full size hedge prior to the paving. 1/10/78 -3- Workmen's Compensation Agreement with Dade County. The Village Manager reported that this agreement provides for adminis- tration costswhich are not included in the present agreement which was executed in 1965, and he recommended approval, at a cost of approximately $1500.00. Mr. Bowen moved that the agreement be approved. Mr. Davis and carried unanimously. Insurance for participants in the Recreation program. Proposals for this insurance were submitted by The Hartford Company The motion was seconded by at an annual cost per person of $9.35 with a $50.00 deductible, and The Travelers Insurance Co. at a cost of $8.00 with a $25.00 deductible. Based on these proposals Mr. Hal Petrey recommended the Travelers' coverage. In the discussion that followed Mr. McIntosh asked for figures on past claims for a better comparison of the proposals, which were not available. The Village Manager recommended tabling this subject until the next meeting when we will have the experience claim figures available, which was approved by motion made by Mr. Davis and carried unanimously. Vacancy on Pension Board. Mayor Farina nominated Mr. John McCoy, 1020 N. E. 104th Street, for the vacancy existing on the Pension Board, based on Mr. McCoy's financial and pension experience. This appointment was approved by motion made by Mr. Davis, seconded by Mr. Bowen and passed unanimously. Police Dept. request for transfer of funds. A request was made by the Chief of Police to provide additional insurance coverage on certain police equipment, under an Inland Marine policy, with the funds for this purpose to be taken from Police personnel Salary Account 9-A-1, where money is available. Mr. Davis moved approval of the request for insurance coverage on the list of police department equipment acquired under the grant -4- 1/10/78 program, based on replacement value of equipment valued over $1000.00. The motion was seconded by Mr. Bowen and it was requested that the Village Manager be directed to determine if there is any refund under our present policies. The motion was passed unanimously. Bills. The list of bills previously submitted was approved by motion made by Mr. Davis, seconded by Mr. Bowen and carried. Village Manager's report. Mr. Ackley reported that the County had requested an extension on the use of the Village Auto inspection station, and he recommended that we enter into negotiation with the County on a possible lease agreement with a monetary return, Mr. Davis moved that the Village Manager be instructed to enter into negotiations with the County onthe auto inspection station and return to Council with the best proposal he can get. The motion was seconded by Mr. Bowen and carried unanimously, Mr. Ackley reported that he was working on re -designing the Village entrance signs to include service club signs. Discussion on recreation playground regulations and motion picture Industry regulations was postponed for a workshop. Mr. Davis asked the Manager to remove the Village limit sign on the north end because of missing letters. General. Mr. Frank Talley of Inman Company (contractor for the sludge line) advised the Council that they had removed 2,000 yds. of fill and expected to have another 8,000 yds. removed within the next week. Also that they will restore the field and replace any damaged sidewalk. Mr. Talley advised that the repaving of N. E, 2nd Ave. would take place between January 28th and 30th. Mrs. Jensen reported on the Dade League of Cities promotion of legislative action concerning the franchise tax. 1/10/78 -5- Concerning the next Council meeting, Mr. Davis moved that the meeting of January 17th be re -scheduled to January 24th in lieu of a quorum not being available for January 17th. The motion was seconded by Mr. McIntosh and passed 4/1 with Mrs. Jensen dissenting. Mr. Bowen reported on attending a meeting of the property owners on N. E. 91st St. who are very pleased with the paving of the street. Mr. Ackley stated that the Village will complete landscaping of the parkway. Mr. Bowen asked that a financial review of the Country Club in compar- ison with that of last year, and the number of Invitational Golf members, be available for the work shop meeting. The meeting adjourned at 10:15 p.m. Village Clerk