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12-06-1977 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL December 6, 1977 The regular meeting of the Miami Shores Village Council was held on December 6, 1977, at 7:30 p.m., at the Village Hall, with the following Council members present: Mayor Joseph P. Farina Ralph E. Bowen Donald W. McIntosh W. Alfred Davis Mrs. Elspeth Jensen Absent: None Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by Elder Walter Lasseter of the Miami Primitive Baptist Church. The first business of the evening was presentation by Mayor Farina of a proclamation for Orange Bowl Festival Month to members of the Orange Bowl Committee, in company with Mr. Tom Fletcher. Minutes of the meeting of November 15, 1977, were approved as written by motion made by Mr. Davis, seconded by Mr. McIntosh and carried. MR. RAY CLEMENT RE DUMPING AT BARRY FIELD. Mr. Ray Clement, 52 N. W. 111th St., appeared before the Council in regard to the dumping of fill that has been going on at Barry Field, "with bulldozers operating as late as 11:30 p.m." Mr. Clement expressed concern over the field being used as a dump. Village Manager Ackley reported that he and been in contact with the contractor responsible for the fill, and that it was scheduled to be hauled out between December 19 and January 15, and that the field would be restored to as good or better condition than it was. In addition, the sidewalk would be repaired by the contractor. Mr. McIntosh wanted to go on record as having repeatedl Balled attention to the enforcement of ordinances (as Mr. Fann 12/6/77 -2- advised could be invoked) to stop a problem of this nature, and he agreed, after having viewed the field, that itis literally a dump. Mr. McIntosh moved that this Council go on record immediately, and if we need an ordinance or whatever, to stop this program right away, with the cooperation of Barry College, the Police Department and the Village Attorney. The motion was seconded by Mr. Davis who added that the Village Manager be instructed to take immediate action to have the fill removed and the field put back to its original condition. Mrs. Jensen added that she wanted the sidewalk repaired on or before Christmas 1977. Mr. McIntosh also stipulated that the fill should be removed only between 8 a.m. and 6 p.m. The motion as amended was passed unanimously. ACCEPT BID ON PURCHASE OF POLICE HAND GUNS. A recommendation was received from the Chief of Police that the low bid of $2,113.94, submitted by the Jones Equipment Company, for the purchase of 28 Police hand guns, be accepted. Mr. Bowen moved that the Council accept the recommendation of the Chief of Police to accept the low bid of $2,113.94. The motion was seconded by Mr. Davis and carried unanimously. RESOLUTION ON SELF INSURANCE PROGRAM. Consideration of joining the Consortium on Self Insurance was tabled at the last meeting pending a work shop discussion of the proposal, which was had. Mr. McIntosh moved that this subject be tabled indefinitely because of certain unanswered questions. The motion was seconded by Mr. Davis and passed 4/1 with Mrs. Jensen dissenting. Mrs. Jensen moved that the Village Manager be directed to look into the self-insurance programs in other cities for further consideration. The motion was seconded by Mr. Bowen and passed 4/1 with Mr. Davis dissenting, as he felt the Village Manager should do this without instruction. 12/6/77 -3- AUTHORIZATION TO REMOVE $10.00 LIMIT ON TREES FOR SPECIAL PLANTINGS ON VILLAGE PROPERTY. Mr. Ackley reported that larger trees are planned for behind the City Hall, at the Tot lot, in the mediam strips, etc. which cannot be purchased under the present limitation. Mr. Bowen moved that the $10.00 limitation be waived and authorize up to but not to exceed $75.00 for trees which in the Manager's judgment, in coordination with the Beautification Committee, deemed to be appropriate. The motion was seconded by Mr. Davis. Mrs. Jensen offered an amendment to the motion that the Council be apprised of any extensive plantings. Mr. Davis moved that the motion be amended to the effect that the price of the trees be left up to the Village Manager, depending on what is available and appropriate for the locations on Village property. This was accepted and the amended motion was passed 4/1 with Mrs. Jensen dissenting. Mrs. Jensen recommended the services of a well-known horticulturist living in the Village, Mr. F. D. Irwin. Mrs. Peggy Hayward asked why the Beautification Committee has not been given anything to do with the planting of trees. Mr. Davis commended Mr. McLeod and Mr. Stobs for the time they spent on their own in getting the trees in the ground. A request was made that the garden clubs be allowed to participate in beautification of N. E. 2nd Avenue and center parkways. AGREEMENT WITH DADE COUNTY ON WORKMEN'S COMPENSATION SELF INSURANCE PLAN. Mr. Ackley reported that the County has requested this agreement so they may levy a 21/2% administration charge for our claims processing. This would amount to amen-te $1,313.00, which is not in the budget but our compen- sation costs are running below the budget estimate. Mr. Davis moved that this agreement be tabled until the Village Manager and Village Attorney return with a recommendation. The motion was seconded by Mr. Bowen and carried unanimously. -4- 12/6/77 REQUEST BY MRS. BRADFORD, 373 N. E. 91st St., FOR A $5.00 SOCIAL PRIVILEGE FEE AT THE COUNTRY CLUB. Inasmuch as Mrs. Bradford was not present, Mr. Davis moved that this request be tabled until she appears before Council. The motion was seconded by Mr. McIntosh and passed unanimously. CONFIRM PURCHASE OF BUCKET TRUCK. A report was submitted to Council by Mr. Ackley concerning the emergency purchase of a bucket truck for $10,941.00 from Pitman Manufacturing Company of Hialeah, Fla. Mr. Davis moved that bid procedures be waived and authorize purchase from Pitman Manufacturing Company of a bucket truck as outlined by the Village Manager in his memorandum of November 22, 1977. The motion was seconded by Mr. McIntosh, who added that a safety device should be installed (to prevent damage as done to the old truck). The motion was carried unanimously. VILLAGE MANAGER'S REPORT. Mr. Ackley reviewed the following items: 1. Request for additional clerical position. 2. Requested that the County vacate the Vehicle Inspection Station. 3. Manager's trip to Ft. Myers and Starke, Fla. to look at surplus equipment. 4. Received detailed list from Belcher Oil Co. of customers who are due refund on overpayment of utility tax. Mr. J. C. Brown, 50, N. E. 91st St., complained about the present trash collection. Mrs. Jensen reported that the Dade League Cities are upset over Metro officials setting standards for building inspections within the cities. Mr. McIntosh called attention to the unfilled vacancy on the Pension Board. The meeting adjourned at 8:50 p.m. Village Clerk