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11-01-1977 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL November 1, 1977 The regular meeting of the Miami Shores Village Council was held on November 1, 1977, at 7:30 p.m., at the Village Hall, with the following Council members present: Mayor Joseph P. Farina Ralph E. Bowen Donald W. McIntosh W. Alfred Davis Mrs. Elspeth Jensen Absent: None Mr. 0. Sam Ackley, Village Manager, and Mr. William F. Fann, Jr., Village Attorney, were also present. The meeting was opened with an invocation given by past Mayor Raymond Clement, followed by the Pledge of Allegiance. Mr. Claussen r. Mr. Clement appeared before the Council to petition the Council bo behalf of U• N z reescind the action taken at the last meeting to discontinue free electric cart N use by past and present Council. This will be considered with the resolution on golf car use. Concerning the minutes of the meeting of October 18, 1977, it was requested that page 5 be corrected to show all budget accounts that will be used for payment of the golf car shed. Mr. Davis moved that the minutes be approved as corrected. The motion was seconded and passed. PLANNING BOARD MINUTES. At the Board meeting of October 13th, approval was given Tropical Chevrolet, 8880 Biscayne Blvd., for removal of several existing signs to be replaced with five new signs, one of which, a free standing sign to be 31 ft. high. After a review of the signs and their locations, Mr. Davis moved that the Council uphold the action of the Planning & Zoning Board in approving the signs with the free standing sign not to exceed a height of 31 ft. from the base of the standard. The 11/1/77 -2- motion was seconded by Mr. Bowen. Mr. Don Wainwright, Director of the Shores Villas. Condominium Assoc., stated that their board had no objection to the 31 ft. sign in view of its facing. These are the town houses west of the Tropical Chevrolet complex. The motion passed unanimously. APPOINTMENT OF POLICE & VILLAGE MEDICAL ADVISORS. Chief Fletcher recommended re -appointment of the following medical advisors: Dr. Fred Gunion Dr. H. M. White Dr. Robert (sham Dr. Donald Rosenberg Mr. Davis moved that the Council accept the recommendation of Chief Fletcher on the reappointment of the medical advisors for a one-year term commenc- ing November 1, 1977. The motion was seconded by Mr. McIntosh and carried unanimously. INSURANCE FOR PARTICIPANTS IN THE VILLAGE RECREATION PROGRAM. The Village Manager suggested that this be discussed in a work shop meeting but continued for no more than 30 days. Mr. Davis moved that this be put on the work shop agenda. The motion was seconded by Mr. McIntosh and carried. AUTHORIZATION TO REPAIR THE FIRE STATION ROOF. Mr. Ackley reported that exterior maintenance of the building is the responsibility of the Village according to the agreement with the County (on the fire merger). Mr. McIntosh moved that the Council abide by the contract and authorize repair of the fire station roof in an amount not to exceed $1,000.00. The motion was seconded by Mr. Davis and carried unanimously. BOARD APPOINTMENTS. Personnel Appeals Board T. M. Dakin, nominated. by Mrs. Jensen 1111 N. E. 91st Terrace R. H. Davis, nominated by Mr. McIntosh 1248 N. E. 98th Street Frank S. Monroe, nominated by Mr. Bowen 575 N. E. 95th Street William H. Walker, III, nominated by Mr. Davis 70 N. E. 100th Street Harry F. Smenner, Jr., nominated by Mayor Farina 1266 N. E. 101st Street -3- 11/1/77 Mrs. Jensen moved approval of these nominations for a term of one year commencing November 1, 1977 through0ctober 31, 1978. The motion was seconded by Mr. Bowen and carried unanimously. Planning & Zoning Board.. The new members of the Village Council were given the option of making nominations for the three expiring seats on the Board, over Mr. Davis's desire to give all members of Council the opportunity to make nominations. The following nominations were made: Mrs. Roberta Johnson, nominated .by Mrs. Jensen 1089 N. E. 91st Terrace Mr . James W. Dunaway, nominated by Mr. Bowen 1100 N. E. 99th Street Mr. J. Robert Stobs, II, nominated by Mayor Farina 55 N. E. 97th Street Mrs. Jensen moved approval of these appointments for a two— year term beginning November 1, 1977 and expiring September 30, 1979. Motion was seconded by Mr. Bowen and the following call vote was recorded: Mrs. Jensen Yes Mr. McIntosh No Mr. Bowen Yes Mr. Davis No Mayor Farina Yes The motion passed 3/2. Mr. McIntosh moved that the outgoing Board members receive an appreciation plaque. The motion was seconded by Mr. Davis and passed unanimously. Pension Board Mayor Farina turned the chair over to Councilman Bowen and moved that the nominations for Pension Board be approved as Joseph Gionfriddo and William Byrd as members of the Board for a two year term from November 1, 1977 to September 30, 1979. The motion was seconded by Mrs. Jensen and unanimously carried. The Clerk was directed to send letters to those who had offered to serve on all boards. 11/1/77 -4- 2nd Reading ORDINANCE ESTABLISHING SOCIAL MEMBERSHIPS FOR BUSINESS & PROFESSIONAL TENANTS IN MIAMI SHORES. Following the second reading of the ordinance Mr. McIntosh moved its adoption. The motion was seconded by Mr. Jensen and ORDINANCE NO. 401-77 was unanimously passed and adopted, same being titled: AN ORDINANCE AMENDING SECTION 15-49 OF ARTICLE III OF MIAMI SHORES VILLAGE CODE OF ORDINANCES; ESTABLISHING COMMERCIAL TENANT SOCIAL MEMBER- SHIPS AT THE MIAMI SHORES COUNTRY CLUB. Mr. McIntosh suggested that the Council work with the Country Club Association on amending their Bylaws. Fees for the commercial tenant membership will be presented on the next agenda. RESOLUTION ON GOLF CARS. A resolution revoking all free golf cart privileges at the Country Club was read. Mr. McIntosh suggested changes in grammar to cover male or female gender and moved adoption of the resolution as amended. The motion was seconded by Mr. Davis. Mr. Bowen asked if some ::other means can be used to give con- sideration to Mr. Claussen's case. He added that he would go along with the res. this year because of the lease agreement on the carts but if at the end of the year we are ahead in the profits he would ask the Council to reconsider this long- established practice. The motion passed 4/1 with Mr. Davis dissenting as he felt it was not a privilege anyone was taking advantage nor was it being given away as Council members had to declare the benefit if they used it. Mr. McIntosh moved that the Council authorize Mr. Ackley, to the best of his ability to work out some arrangement to solve Mr. Claussen's physical incapacities in consideration of personal expenses incurred by him during the Village construction projects. The motion was seconded by Mr Davis and carried unanimously. 11/1/77 -5- POLICE PROFESSIONAL LIABILITY INSURANCE. Mr. Ackley summarized a letter from John Liner Associates comparing the proposals for Police Professional Liability insurance submitted by Everett & Associates and Aetna through Stembler Adams & Sweet, which indicated more extensive coverage under the Aetna policy. Mr. McIntosh moved that the contract with Aetna for police liability coverage as recommended by John Liner Associates, Inc. be approved. The motion was seconded by Mr. Davis and carried unanimously. DRAINAGE PROJECT (not listed on agenda) The Village Manager asked that the drainage project at 96th St. and 10th Ave. be considered by Council as an emergency matter, following its discussion at the work shop meeting. Council agreed to put it on the agenda upon motion made by Mr. Bowen, seconded by Mr. Davis and carried. Mr. Ackley reported that the city designed a plan with a catch basin and French drain and asked for authorization to proceed although no specific funds had been allocated for this location. The cost will be under $2.,000.00. Mr. Davis moved that the drainage project at 96th St. and 10th Ave. be so constructed and the moneys be taken from the excess drainage fund and any remaining fund left over from the 91st Street drainage, not to exceed $2,000.00. The motion was seconded by Mr. McIntosh andunanimously carried. Mr. Bowen brought up a drainage problem at 90th Street and N. E. 8th Ave. and suggested that the Village contact the County, since it is a County street. The drainage problem on 96th St. and 6th Ave. was also brought up. Mr. Davis moved that the Village Manager be instructed to contact the County and State, for the roads with drainage problems on which we do not have jurisdiction, for their assistance. The motion was seconded by Mr. Mcltnosh and carried unanimously. -6- 11/1/77 VILLAGE MANAGER'S REPORT. Mr. Ackley reported that the bucket truck that had been damaged was not covered by insurance since we have been self-insuring for collision. Mr.. McIntosh stated he wanted to go on record as stating that this is why we are dealing with another insurance company at this time. He then moved that the Council authorize the Village Manager to do whatever is necessary to get the tree trimming truck on the streets and working, using the insurance reserve fund for cost. The motion was seconded by Mr. Davis and passed 4/1 with Mrs. Jensen dissenting. Mr. Norkum reported that bids have gone out for tennis court reconstruction at an estimated cost of $6650.00 which includes court expansion, plumbing costs and construction of three shelters or chickees. Funds available amount to $9100.00. The Village Manager recommended using Country Club employees to do some of the work. Mr. McIntosh. asked that it be presented to the Planning & Zoning Board. It was further reported that the golf car shed was about 70% completed and that all new cars should be in operation on the following day, with the entire project to be completed within the next 2 weeks. To date we have 27 new GOLF ASSOCIATE MEMBERS. It is planned to have a party for all new members of the Country Club on November 12, followed by a monthly new member party. Mrs. Jensen reported on her attendance at the League of Cities Conference in Kissimmee. It was announced that there would be a work shop meeting of Council on Tuesday, November 8, 1977, at 7:30 p.m. Mr. Davis brought up complaints about the dumping at Barry Field and their working at night. He also again brought up the bus parked on 96th St. Mr. Ackley stated that he had already taken care of the complaint about the dumping at Barry Field. BILLS. After a review of the current bills they were approved by motion made by Mr. Davis, seconded by Mr. Bowen and carried. The meeting adjourned at 9:10 p.m. Village Clerk