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09-22-1977 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL September 22, 1977 The regular meeting of the Miami Shores Village Council scheduled for September 20, 1977, was re -scheduled for September 22, 1977, for the purpose of adopting the budget following the public hearing held on September 20th, and it was called for 7:30 p.m. at the Village Hall. The following Council members were present: Mayor Joseph P. Farina Donald W. McIntosh Ralph E. Bowen W. Alfred Davis Mrs. Elspeth Jensen Absent: None Mr. Earl K. Andersen, resigning Village Manager, Mr. William F. Fann, Jr., and Mr. 0. Sam Ackley, Village Manager appointee, were also present. The meeting was opened with an invocation given by Mr. Mike Khoury, followed by the Pledge of Allegiance. Minutes of the regular meeting of September 6, 1977, were approved by motion made by Mr. Davis, seconded by Mr. Bowen and carried. ORDINANCE ADOPTING THE BUDGET AND FIXING THE 1977 TAX MILLAGE. Following a reading of the ordinance, Mr. Davis moved that it be approved and adopted as an emergency measure. The motion was seconded by Mr. Bowen and ORDINANCE NO. 400-77 was unanimously adopted, same being entitled: AN ORDINANCE ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1977, AND FIXING THE 1977 TAX LEVY OF MIAMI SHORES VILLAGE. APPOINTMENT OF VILLAGE MANAGER, CONDITIONS OF EMPLOYMENT. The following economic benefits were discussed, as accruing to the new Village Manager: salary of $25,000, moving allowance, hospitalization, pension plan available after one year, automobile, vacation, sick leave, holidays, plus 9/22/77 -2- reimbursement for a trip to Miami and two days' work. Mr. Bowen moved that the salary of $25,000 be approved, with all other expenses incurred in the move not to exceed $1500.00, and that the appointment will be effective October 10, 1977. The motion was seconded by Mr. Davis and carried unanimously. APPOINTMENT OF INTERIM MANAGER. Mr. McIntosh moved that the Council appoint from 5:00 p.m., September 23rd to 8:00 a.m. October 10th, as co -acting interim Managers Ann Vigneron and Jim Glaid. The motion was seconded by Mr. Davis and carried 3/2 with Mrs. Jensen and Mr. Bowen dissenting as they felt it would be difficult to divide the responsibility. COUNTRY CLUB COMPLIMENTARY & HONORARY MEMBERSHIPS. Mr. Rich Norkum, Club Manager, presented a current list of non-paying members which was reviewed and corrected. Use of free golf cars was also dis- cussed. Action on continuance or termination of these privileges will be con- sidered by the Council at the next meeting. CONSIDERATION OF BUSINESS AND PROFESSIONAL COUNTRY CLUB MEMBERSHIP. Mayor Farine turned the chair over to Mr. Bowen and moved that there will be created a new category of membership to the Miami Shores Country Club for professionals and merchants of Miami Shores in the categories of Social and Golf only, with the fee to be $114.50 for Social and the Golf fee to be $651.00; the prospective member to acquire a sponsor in writing, either a resident social member or a resident golf member, with three additional social members, or three additional golf members, as the case may be; the applicant to show lease of store or office; that it be limited to those leasing and occupying commercial property within the municipal limits of Miami Shores as tenants, and that if the member - comes from a corporation or partnership, only two members per entity will be accepted. The motion was seconded by Mr. McIntosh. 9/22/77 -3- After a discussion of fees, Mr. Farina amended the motion to exclude fees. In regard to golf memberships, Mr. McIntosh pointed out that the Invitational Membership recently establisted will take care of business and professional people for golf. Mr. Farina then moved to amend his motion to strike golf consideration and strike consideration of any charges, and that the motion refer only to the Social category. The amended motion was then passed 4/1 with Mr. Bowen dissenting. BANK SIGNATURE AUTHORIZATION. Tabled. APPROVAL OF BILLS. Upon motion made by Mr. Davis, seconded by Mr. McIntosh, the bills were approved pending a question raised by Mrs. Jensen on a bill from Gulf Stream. VILLAGE MANAGER'S REPORT. (1) Mr. Andersen reviewed plans for the proposed County bikeway going north along 10th Avenue and the east side of Biscayne Blvd., to be 7 ft. wide. Mr. Bowen proposed that a community recreational bike path be provided along the railroad right-of-way. (2) Mr. Andersen reported on the progress made with the Invitational Golf Memberships. (3) Reported that the golf course needs a new greens mower and that bids have been sent out for opening at the October 4th meeting. (4) Reported that the public works building is approximately 70% completed at this time. (5) Stated that the Country Club Manager's responsibilities had been broadened to include the golf and tennis facilities, as reported. A meeting was held with the department heads concerned and there will be no problems as to each one's responsibilities. Mr. McIntosh asked about the status of the inspection station and Mr. Andersen stated that the County is willing to vacation the building at any time if the Village requests same in writing. It was requested that such a letter be written. (6) Reported that letters had been sent to the Village Manager applicants informing them that the position had been filled. -4- 9/22/77 (7) That the Village insurance program has been placed with Stembler- Adams, and we have received binders on everything but the Police Professional Liability. (8) Received a memo and estimated cost from the Building Director on a drainage plan for N. E. 91st St., east of Biscayne Blvd., and asked the Council to waive bidding formalities so that we can go ahead and correct the problems. The Council discussed the need for drainage on both sides of the street. Mr. McIntosh asked the Building Director to consider an additional amount of footage, as well as, an additional French drain, which would increase the cost from $4500 to $5000. Mr. Bowen moved approval to spend a sum not to exceed $5,000 for drainage on 91st Street and Biscayne Blvd. , waiving bidding formalities, and to include therein an additional French drain on the south side of the street. The motion was seconded by Mrs. Jensen and carried unanimously. Mayor Farina asked the Council to set up a work shop meeting 'with the new Manager on October 11th, and hold the next Council meeting on October 18th. Mr. Davis moved that the Council meeting of October 4, 1977, be cancelled and that a work shop be held on October 11th, with the next regular Council meeting to be held on October 18th. The motion was seconded by Mr. Bowen and carried unan- imously. Council members expressed personal gratitude to Mr. Earl Andersen for his work with the Village and Mayor Farina presented him with a plaque in appreciation of the 18 months he served this community. Mr. Davis called attention to the flower boxes around the Pro Shop and pointed out that these extrusions might be dangerous. It was reported by Mr. Andersen that Mr. Claussen has been overseeing the construction jobs using his machinery and equipment and some of it had to be repaired. He has requested a reimbursement of about 5% of the construction costs of the swimming pool, Village Hall and Public Works building. Mr. Andersen stated that Mr. Claussen will make a proposal to the Council through Mr. Glaid. The meeting adjourned at 10:10 p.m. Village Clerk