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09-06-1977 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL September 6, 1977 The regular meeting of the Miami Shores Village Council was held at 7:30 p.m., September 6, 1977, at the Village Hall, with the following Council members present: Mayor Joseph P. Farina Donald W. McIntosh W. Alfred Davis Mrs. Elspeth Jensen Absent: Mr. Ralph E. Bowen Mr. Earl K. Andersen, Village Manager, and Mr. William F. Fann, Jr:, Village Attorney, were also present. The meeting was opened with an invocation given by Rev. Matthew Kerestes of the Advent Lutheran Church, followed by the Pledge of Allegiance. Minutes of the regular meeting of August 16, 1977, were approved by motion made by Mr. Davis, seconded by Mr. McIntosh and carried. Mayor Farina, on behalf of the Council, presented Mr. Mike Khoury with a plaque in recognition of seven years' service to this community as Manager of the Miami Shores Chamber of Commerce. Councilman Donald W. McIntosh recognized Police Officer Quincy W. Chester's 30 years' employment with the Village and presented him with a gift on behalf of the Village Council. Mrs. Colleen Fix, Chairperson of the Miami Shores Advisory Committee on the Disabled. Mrs. Fix reported on the work done by the committee in promoting and securing physical accessibility for the handicapped, the elderly, pregnant women, and cyclists, thru the ramping of sidewalks and public buildings. Mrs. Fix stressed that all new construction should be reviewed for accessibility to the handicapped; that a library survey had been done which indicated that there are many people who need large print books and requested that these be ordered from library funds in addition to those provided by the Lions Club. Mrs. Fix also 9/6/77 -2- reported that the Village may be asked to subsidize a public transportation system for the handicapped; that they are promoting legislation for disabled adults and children; that the parking areas for the disabled are being well policed. If needed their committee will provide stickers for temporary disability. Upon motion made by Mr. McIntosh, seconded by Mrs. Jensen and carried, Item 6., Ratification of P.B.A. contract, was approved for the next item on the agenda. Ratification of P.B.A. Contract. Mr. Richard W. Gross, labor negotiator for the Village, reported that the Police contract had been ratified by the P.B.A. and that the basic economic benefit was an overall 5.4% across-the-board total salary increase. Mr. McIntosh moved that the contract as presented by Mr. Gross and the Village Manager be ratified by the Village Council. The motion was seconded by Mr. Davis and carried unanimously. Zoning change request - Mr. & Mrs. Robert Blue. At the last meeting the Council tabled action on Mr. Blue's petition for zoning change on Lots 15, 16, & 17, Block 30, Miami Shores Subdivision, following denial of the request by the Planning Board. The following members of the Planning Board were present to answer questions brought up by Mr. Blue at the last meeting: Messrs. Denham, Moyer, Toussaint and Stobs. After some discussion of how certain facts were presented, Mr. Fann, Village Attorney, stated that the Council has only one issue before it and that is to support the present zoning or change it. Mrs. Jensen moved that the action of the Planning & Zoning Board be affirmed. The motion was seconded by Mr. McIntosh and upon being put to a vote, passed by the following vote: Mrs. Jensen Yes Mr. McIntosh Yes Mr. Davis Yes Mayor Farina Yes 9/6/77 -3- Village and Country Club insurance proposal. The Village Manager reported that, as discussed in a work shop meeting, a survey of the Village insurance coverage had been made by the firm of Stembler, Adams & Sweet and a proposal submitted by that company for providing the recommended coverage. As directed, the present carrier had been given a copy of this proposal. Mr. Andersen stated that the insurance premiums for the Village and Country Club amounted to approximately $204,000.00. The Stembler proposal pro- vided more coverage at the same total premium. Mr. Bob Philpot, representing the Boulton Agency, presently carrying the Village insurance, stated that the liability could again be written under the Travelers Insurance Company but that overall prem- ium figures could not be ascertained for several days. The expiration date on present policies is October 1, 1977. Mr. Davis moved that the Village enter into a contract with Stembler, Adams & Sweet through the Village Manager and the Village Attorney, in conjunction with the proposal made to the Council. The motion was seconded by Mr. McIntosh, and passed 3/1 with Mrs. Jensen dissenting as she thought more consideration should have been given to a company who has been handling the Village business for 20 years. Resolution rescinding Quayside Resolution No. 617. The following entitled resolution was read: A RESOLUTION RESCINDING RESOLUTION NO. 617 WHICH APPROVED AND REQUESTED ANNEXATION OF QUAYSIDE SUBDIVISION. Upon motion made by Mr. McIntosh and seconded by Mr. Davis the above RESOLUTION NO. 638-77 was unanimously passed and adopted. Council resolution on Country Club memberships. The subject of non-resident golfing memberships was discussed. Mr. McIntosh moved that the Village Manager be authorized to accept a new golf membership from an existing resident golf member of the Village and co-sponsored by three additional golfing members. This motion was seconded by Mr. Davis. Mrs. Jensen moved to amend the motion to stipulate a cap of 103 additional 9/6/77 -4- golf memberships but the motion failed for lack of a second. Mrs. Jensen then asked that only one membership per golfing member be considered and Mr. McIntosh agreed to add a limitation on invitational memberships to one per member. The motion as amended was passed unanimously. A resolution was read establishing a $200.00 initiation fee for non- resident golf members. Upon motion made by Mr. Davis and seconded by Mr. McIntosh this resolution was unanimously adopted, same being entitled: RESOLUTION NO. 639-77 A RESOLUTION AMENDING RESOLUTION NO. 612; ESTABLISHING INITIATION FEE FOR MEMBERS NOT RESIDING WITHIN THE CORPORATE LIMITS OF MIAMI SHORES VILLAGE. Approve auditor fees 1976-77 fiscal year end audit. At a previous meeting the Council approved retaining Coopers & Lybrand for this year's audit and a letter was received from this firm dated August 18, 1977, giving a fee estimate of $9,500 plus cash paid expenses. Mr. McIntosh moved that the estimated fee of Coopers & Lybrand for $9500.00 be approved. The motion was seconded by Mrs. Jensen and carried unanimously. Authorize Lease/Purchase of Golf Course Aerifier. Mr. Andersen reported that the golf course is in need of an aerifier, and that the DeBra company is the only manufacturer of this type of equipment. He therefore requested that bidding formalities be waived to permit the Village Marra er and Golf Course Superintendent to purchase the equipment through a lease agreement for a month then purchase it for $1800.00. Mr. Davis moved that the Village enter into a lease/purchase agreement with DeBra for an aerifier, at $140.00 per month on lease, and purchase when monies are available at $1800.00, with the bidding formalities waived. The motion was seconded by Mr. McIntosh and carried unanimously. Voting Delegate - Florida League of Cities Annual Convention. Mr. Davis moved that Mrs. Jensen be authorized to attend the Florida 9/6/77 -5- League of Cities Convention at Kissimmee, Fla. The motion was seconded by Mr. McIntosh and carried. 2nd reading -Ordinance on swimming pool setbacks. The second reading of the ordinance on swimming pool setbacks was inadvertently omitted on the agenda and reinstated by motion made by Mr. McIntosh, seconded by Mrs. Jensen and carried 3/1 with Mr. Davis dissenting. Following the second and final reading of the ordinance Mr. McIntosh moved that it be adopted. The motion was seconded by Mrs. Jensen and passed 3/1 with Mr. Davis dissenting because he did not believe a pool should be required to have a greater side yard setback than a building. The following vote was recorded: Mrs. Jensen Yes Mr. McIntosh Yes Mr. Davis No Mayor Farina Yes Said ordinance is entitled: ORDINANCE NO. 399-77 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 270 AND THE SCHEDULE OF REGULATIONS BEING A PART OF ARTICLE IV OF SAID ORDINANCE TO DEFINE SWIMMING POOL SETBACKS. Letter of Resignation from Village Manager. A letter of resignation dated August 19, 1977, was received from Mr. Earl K. Andersen, resigning his position as Village Manager to become effective September 23, 1977. Mr. Davis stated that with great regret he would move to accept Mr. Andersen's resignation effective September 23, 1977. The motion was seconded by Mr. McIntosh and carried unanimously. The Mayor instructed that an advertisement be placed in the Florida League and the Gold Coast League, and contact the Director of the Florida League and the Dade County League for applicants. Also post a notice of the opening in the public buildings. 9/6/77 -6- Mr. Davis moved that a special work shop be set up at the convenience of the Council and Mr. Andersen when we have a sufficient number of applicants for interviews. The motion was seconded by Mrs. Jensen. The date was set for Tuesday, September 13th at 7:30 p.m. and the motion carried unanimously. Approval of bills. Mr. Davis moved that the bills for the Village and the Country Club and all other bills be approved for payment. The motion was seconded by Mrs. Jensen and carried. Village Manager's report. 1. Appointments to Pension Board, Planning Board and Personnel Appeals Board to be made at the regular meeting of October 6th. Mayor Farina added that the Police Department is looking for medical advisors for the Police Dept. Please submit names to the Village Manager. 2. The County Commission approved a change in use of the Village property now being used as an auto inspection station, to permit use of the building for public works operation. Public Hearing date: Mr. Davis moved that the public hearing on the budget be set for Tuesday, September 20, 1977, at 7:30 p.m. at the Country Club, 10000 Biscayne Blvd. (The Community Center was not available.) The motion was seconded by Mr. McIntosh and carried unanimously. Special Council meeting: Mr. Davis moved that a special Council meeting be held on Thursday, September 22, 1977, 7:30 p.m. at the Village Hall, 10050 N. E. 2nd Avenue. The motion was seconded by Mrs. Jensen and carried. Mr. Andersen reported that a special notice of the budget hearing (moved up because of Mr. Andersen's leaving) had been sent out to comply with the law. It was announced that the INVITATION GOLF MEMBERSHIP applications would be available on Monday. 9/6/77 -7- Mr. Lou Sauber asked about the club memberships his committee had proposed previously and Mayor Farina stated that this would be taken up at the meeting of September 22nd or October 6th. Mrs. Jensen reported that the Dade League of Cities Legislative Committee will be meeting and if anyone has any suggestions for legislation, please forward to Mrs. Jensen or the League. Mr. Davis asked for a report from the Building Inspector on the setbacks for the residential tennis court erected at N. E. 94th St. & 10th Ave. Mr. Bradford stated that he had talked with the contractor and that it will be moved back to where it was approved. Also, that the area will be re -landscaped to replace trees that were removed. The meeting adjourned at 9:20 p.m. Village Clerk