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06-23-1977 Regular MeetingREGULAR MEETING MIAMI SHORES VILLAGE COUNCIL June 23, 1977 A special meeting of the Miami Shores Village Council was held at 7:30 p.m. , June 23, 1977, at the Village Hall, to conduct the busin on the agenda of the scheduled meeting of June 21, 1977, which could not be held due to the lack of a quorum. The following Council members were present: Mayor Joseph P. Farina Ralph E. Bowen W. Alfred Davis Mrs. Elspeth Jensen Absent: Donald W. McIntosh Mr. Earl K. Andersen, Village Manager, and Mr. William F. Faun, Jr. , Village Attorney, were also present. The meeting was opened with an invocation given by Mayor Farina, followed by the Pledge of Allegiance. Minutes of the meeting of June 7, 1977, were approved as written by motion made by Mr. Davis, seconded by Mrs. Jensen and carried. Planning Board minutes. Attention was called to the following items: (1) Scheduled zoning hearing for change of zone on Lots 15, 16 and 17, Block 30, -- July 14, 1977. (2) Biscayne Federal Savings & Loan satellite office will be locating in the Winn Dixie Shopping Center at 90th St. and Biscayne Blvd. (3) Dr. Jay Stein, orthopedic surgeon, is remodeling the Thomson - McKinnon building at 9699 N. E. 2nd Ave. , for his office. 6/23/77 -2- (4) A tropical fish store will be moving in at 9705 N. E. 2nd Ave. , formerly a travel agency. (5) Recommended swimming pool setbacks to be presented on the agenda at the forthcoming meeting. Golf Car Systems, Inc. program. After further discussion of the program outlined in the proposed lease agreement for the new golf cars and the purchase agreement on the old carts, Mr. Davis moved that the Village enter into a contract with Golf Car Systems, Inc. for furnishing golf cars to the Country Club. The motion was seconded by Mr. Bowen and passed 3/1 with Mrs. Jensen dissenting. Mr. Fano, Village Attorney, prepared resolutions covering authorization for this program, which he read. Mr. Davis moved the adoption of: A RESOLUTION APPROVING SALE OF GOLF CARTS TO GOLF CAR MANUFACTURING CORPORATION AND AUTHORIZING VILLAGE MANAGER TO SIGN SAME. The motion was seconded by Mr. Bowen and passed unanimously, said resolution being No. 635-77. Mr. Davis moved the adoption of: A RESOLUTION APPROVING FORM OF AGREEMENT FOR GOLF CAR LEASE AND AUTHORIZING VILLAGE MANAGER TO EXECUTE SAME. The motion for adoption of this resolution was seconded by Mr. Bowen and carried 3/1 with Mrs. Jensen dissenting, same being known as Resolution No. 636-77. 6/23/77 -3- Library re -roofing bid. The Village Manager submitted a report on tabulation of bids received on June 7, 1977, recommending award to the low bidder, Mayo Construction Industries, Inc. Mr. Davis moved that the recommendation of the Village Manager be approved to enter into a contract with Mayo Construction Company in the amount of $12, 847. 00 with $1.75 per lineal foot for wood replacement. The motion was seconded by Mrs. Jensen and carried unanimously. It was requested that the Building Inspector watch the progress of this work to insure that only damaged wood is replaced. Recognition of Miami Shores Country Club Association. Mayor Farina reported that a meeting had been held recently with officers and directors of the Country Club Association, at which time the Associ- ation advised that they were amending their by-laws to include social members and asked that the Council rescind the non -recognition of the Association that was declared by a former Council. Mr. Bowen moved that the Council rescind previous action taken in regard to non -recognition of the Country Club Association and resume recognition of the Association in conjunction with their amended by-laws including social members. The motion was seconded by Mr. Davis and carried unanimously. Cancellation of Regular Council Meeting of August 2, 1977. Because of Council vacations Mr. Davis moved that the regular meetings of July 19 and August 2, 1977 of the Miami Shores Village Council be cancelled. The motion was seconded by Mr. Bowen and carried unanimously. 6/23/77 -4- Rock pit located on east side of Biscayne Blvd. between 93rd and 95th Streets. Mr. Andersen explained that this pit is continuously overgrown, fills with water, harbors rodents, and creates an eyesore and a public nuisance. Mr. Andersen added that the property belongs to the Catholic Diocese and he requested Council approval of a plan to negotiate with the owners of the property and arrive at an agreement whereby the hole can be filled with solid fill. Mr. Davis moved that Mr. Andersen enter into an agreement, at no cost to the Village, with the property owners of this land for filling in the pit and report back to Council. The motion was seconded by Mrs. Jensen and carried unanimously. Bills payable - Capital Improvements and Operating Expenditures. Mr. Davis moved that the Village Hall construction bills in the amount of $4, 236. 18 be approved. The motion was seconded by Mr. Bowen and carried unanimously. Mr. Davis moved that the swimming pool renovation bills in the amount of $12, 567. 77 be approved. The motion was seconded by Mr. Bowen and passed unanimously. All other operating bills were approved by motion made by Mr. Davis, seconded by Mrs. Jensen, who called attention to the amount of $501. 90 paid for coffee. Mr. Andersen reported that this covered a two-month period and that a survey had been made recently on the cost of this coffee service. As a result other arrangements are being made which should reduce the coffee bill. Mr. Davis stated he did not believe the Village should furnish any coffee free. Mayor Farina asked the Village Manager to make a use study to determine if it is 6/23/77 -5- necessary to continue this service. In regard to federal funds for our public buildings Mr. Davis reported that he had received a call from Mr. Joe Callahan, a Village resident, who is a liaison man with Mr. Lehman's office, and he suggested that we get in contact with Mr. Lehman's local office and apply for money for next year which may be available to Miami Shores. The motion to approve the bills was then passed unanimously. Village Manager's report. 1. Our collective bargaining negotiator Richard Gross will be meeting with the Federation of Public Employees next week for their first bargaining session. Also it is necessary to meet with Mr. Gross in regard to PBA negotiations to give him Council input. A meeting date was suggested and accepted for Wednesday, June 29, at 7:00 p. m. 2. The computer will be delivered on the first day of July and prior to delivery the facilities will be completed and available for the equipment. Mr. Bowen discussed the situation of the cancellation of the Council meeting of June 21st because of the lack of a quorum, which he felt was not handled properly; neither Council members nor the public had been sufficiently advised of what had happened. Mr. Ted Hawkins asked the status of golf memberships for 18 to 23 -year olds as well as single memberships for minors. Mayor Farina stated that he had met with the Golf Pro concerning re -definition of families, junior golf memberships, etc. to be brought up on July 5th. Mr. Lou Sauber, Chairman of the Country Club Membership Committee, 6/23/77 -6- reported that his committee is sending a letter to new Village property owners and promoting golf memberships. Mrs. Jensen asked about getting rid of abandoned or junk automobiles and was asked to submit addresses. Mayor Farina announced that Miami Shores Village will have a July 4th celebration at 11:00 a. in. at the park at 96th Street and Biscayne Bay, with the dedication of a marker to be presented by the Historical Association; Congressman Lehman, Dr. Thelma Peters, historian, and other guests will be present. Mayor Farina also announced that Councilman Davis had received a plaque from the Dade County League of Cities for his contribution to the League as a Board member during the past two years. The meeting adjourned at 9:10 p. m. Village Clerk