06-07-1977 Regular MeetingREGULAR MEETING
MIAMI SHORES VILLAGE COUNCIL
June 7, 1977
The regular meeting of the Miami. Shores Village Council was held
at 7:30 p.m. , June 7, 1977, at the Village Hall, with the following Council
members present:
Mayor Joseph P. Farina
Ralph E. Bowen
Donald W. McIntosh
W. Alfred Davis
Mrs. Elspeth Jensen
Mr. Earl K. Andersen, Village Manager, and Mr. William F. Fann,
Jr. , Village Attorney, were also present.
The meeting was opened with an invocation given by Councilman
McIntosh, followed by the Pledge of Allegiance.
Minutes of the meeting of May 17, 1977, were approved as written by
motion made by Mr. Davis, seconded by Mr. McIntosh and carried.
Planning and Zoning Board minutes.
Copies of the minutes had been forwarded to the Council and the Village
Manager reported that no Council action was necessary.
Report of the Library Board of Trustees.
The 29th Annual Report of the Brockway Memorial Library was
presented by Mr. Carl F. Paulsen, President of the Board of Trustees. Mr.
Paulsen highlighted the activities of the library and gifts received from the Lion's
Club, the Woman's Club and the Rotary Club. Mr. Bowen suggested that the
Board consider a lower non-resident family fee. A suggestion was also offered
by Mayor Farina that smoking be permitted only in a certain area.
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Library Board appointment.
On recommendation of the Library Board, Mrs. Dean Miller was
re -appointed for a five-year term by motion made by Mr. Davis, seconded by
Mr. Bowen and carried unanimously.
Bid opening - replacement of Library roof.
The following bids were opened and recorded:
MAYO Construction Indus. , Inc. $12, 847. 00 plus $1.75 per ft.
wood replacement.
OBENOUR Roofing & Sheet Metal 16, 100. 00
CARRUTH Roofing Co. 17, 140. 00 plus $1. 10 per ft.
wood replacement.
A motion was made by Mr. McIntosh and seconded by Mr. Davis which,
in final wording, authorized the Village Manager to review the bids and make a
recommendation to Council for acceptance on June 14th which will be called as
a Special Meeting, and in awarding the bid, that a time limit be set on the work.
This motion was unanimously carried.
Request of Fla. Motion Picture & Television Association.
A request was made by the Fla. Motion Picture & Television Association
to waive restrictions and permit fee on filming in Miami Shores. After discussion
of the nuisance advertising film companies have caused in Miami Shores, Mr. Davis
moved that the request be denied. The motion was seconded by Mr. Bowen and
passed unanimously.
Resolution on sidewalk construction - withdrawn.
Accounts Receivable Report - Country Club Manager.
A report was made by Mr. Norkum, Club Manager, dated June 2, 1977
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on accounts receivables, showing a total of $36, 922. 90 outstanding, with $6, 069. 33
over 90 days old. This report reflected a decrease in accounts receivables of
$67, 171. 78 over the same period last year. Concerning the delinquent accounts
the Village Attorney reported that he has been working with Mr. Norkum, and
reviewing the accounts which have to be handled individually to find out exactly
what is due and collectable before a suit is filed.
After some discussion of Mr. Norkum's projected cash figures,
Mr. Davis moved that Mr. Norkum attend the work shop meeting of June 14th to
discuss the Country Club projected cash position of October thru January 1978.
The motion was seconded by Mr. McIntosh and carried unanimously.
A card prepared by the Club Manager to be mailed with statements of
membership dues payable, was discussed. Councilman Bowen suggested in the
case of memberships that are not renewed, that we ask why. Mr. Davis moved
that this card be discussed at the work shop meeting of June 14th. The motion was
seconded by Mr. Bowen and passed unanimously.
On inquiry of Mr. Bowen, the Village Manager reported that all non-
resident applications to the Miami Shores Country Club have been returned, which
included 12 applications with checks and 16 without checks.
Pension Board recommendation re pension participation by Village
Manager.
A recommendation was received from the Pension Board that the
pension ordinance be amended to exclude the Village Manager from the plan, at
his request. Mr. McIntosh moved that the Council direct the Village Attorney to
draft an amendment to the pension plan ordinance so that the Village Manager will
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not be required to join the pension plan. The motion was seconded by Mr. Davis.
Mr. Fann asked for information on what Mr. Anderson wants so that the plan
can be amended accordingly. An amendment was made to the motion, to add that
the Attorney do whatever is necessary to satisfy all the requirements of the
pension plan. It was stated that the Village Manager had requested to join the
International City Managers' plan. The motion was passed unanimously.
Pension Board employee representative.
Mr. Davis moved that this be turned over to Mr. Andersen to review
and come back with a recommendation on how to proceed or select an employee
to represent the employees in the Village. The motion was seconded by Mrs.
Jensen and passed unanimously.
Resolution - re Honorary Membership to the Country Club for
Dean R. Claussen.
The Village Attorney had been requested to write an amendment to
Resolution No. 619, to add Mr. Dean R. Claussen's name to the list of honorary
members of the Country Club, which resolution was read. Mr. Davis moved
that the resolution be adopted and Mr. McIntosh seconded the motion. The
funding of these privileges was discussed by Mrs. Jensen and Mr. Bowen, but
deferred for consideration in preparation of the budget. The motion for adoption
of the resolution passed 4/1 with Mayor Farina dissenting. Said resolution to
be entitled:
RESOLUTION NO. 634-77
A RESOLUTION AMENDING PARAGRAPH NUMBER
6 OF RESOLUTION NO. 619 BY ADDING THERETO
THE NAME OF DEAN R. CLAUSSEN.
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Councilman McIntosh asked that the Council give serious thought in
budget preparation for entertainment and promotion by Miami Shores Council
for the Country Club, as well as, other services that the Village provides the
Club.
Bills payable.
Swimming pool construction bills - approved by motion made by
Mr. Davis, seconded by McIntosh and carried.
Village Hall construction bills - approved by motion made by Mr.
Davis, seconded by Mr. McIntosh and carried.
Public Works construction bills - approved by motion made by Mr. Davis,
seconded by Mr. McIntosh and carried.
All remaining bills for Village and Country Club - approved by motion
made by Mr. Davis, seconded by Mrs. Jensen and carried.
Village Attorney's report - previously given.
Village Manager's report.
Mr. Andersen reported on:
(a) Meeting held with County engineer and Villagers on
reconstruction of Miami Avenue.
(b) Collective bargaining negotiations have begun with the P. B. A.
(c) The Police Dept. has completed the security surveys of
Village Hall, Library and previously, the Country Club.
(d) Old storage sheds and debris have been hauled away and fill
brought in at the Public Works Department.
(e) Budget preparation is underway.
(f) The Village Hall expansion will be completed in two weeks.
(g) The swimming pool will be completed by the third week in June.
(h) Two new Police cruisers have arrived and are being prepared.
Mr. Andersen asked that the Council provide their vacation schedules
so that plans can be made for summer meetings and budget sessions.
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Councilman Bowen reported that the Metro Planning Advisory Board
had approved our annexation of Quayside. This will be followed by a public
hearing to be held by the County Commission.
Mr. Davis reported on the Dade League of Cities dinner meeting to
be held on June 16th.
Mayor Farina remarked, in regard to Mr. Claussen's honorary member-
ship to the Country Club, that he voted against it only because he did not believe
that Council members, whether present, past or future, or others serving the
Village, should receive free memberships to the Club at any time, and that was
the reason for his vote.
In answer to an inquiry on the computer system, Mr. Andersen reported
that the computer has been ordered, supplies have been purchased, programs
have already been set up, the frame worked out and the payroll, budgetary control
and the Country Club will be on computer by the first of October.
The meeting adjourned at 9:10 p.m.
Village Clerk